Department Administrative Assistant

Shriners Hospitals for Children; Philadelphia (Philadelphia County); On-site; USD 35,000 - 45,000; Part time

Job summary

An established industry player in pediatric healthcare is seeking a part-time Administrative Assistant to support the Surgical Services Department. This role involves critical communication and data management tasks, ensuring smooth operations in a fast-paced environment. The ideal candidate will possess strong organizational skills and proficiency in Microsoft Suite, contributing to the overall efficiency of the team. Join a compassionate organization dedicated to improving children's lives through exceptional care and innovative practices. This position offers a unique opportunity to be part of a team that values integrity and excellence in patient care.

Benefits

Medical Coverage

Dental Coverage

Vision Coverage

403(b) Retirement Plan

Tuition Reimbursement

Employer-sponsored Continuing Education

Life Insurance

Short-term Disability Insurance

Pet Insurance

Qualifications

• 3-5 years of administrative experience required.
• Proficient in Microsoft Suite and data entry.

Responsibilities

• Accurately transcribes and relays messages to medical staff.
• Maintains and assists in data collection within Surgical Services.

Skills

Communication Skills

Data Entry

Microsoft Suite

Organizational Skills

Education

High School Diploma

Tools

Cerner

Epic

Job description

Company Overview

Shriners Children’s is an organization that respects, supports, and values each other. We are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.

All employees are eligible for medical, dental and vision coverage on their first day! In addition, upon hire all employees are eligible for a 403(b) and Roth 403 (b) Retirement Saving Plan with matching contributions of up to 6% after one year of service. Employees in a FT or PT status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans. Additional benefits available to FT and PT employees include tuition reimbursement, home & auto, hospitalization, critical illness, pet insurance and much more! Coverage is available to employees and their qualified dependents in accordance with the plans. Benefits may vary based on state law.

Why Shriners?

Shriners Children's is the premier pediatric burn, orthopedic, spinal cord injury, cleft lip and palate, and pediatric subspecialties healthcare system. With multiple hospitals, outpatient clinics, ambulatory care centers, and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status. Our mission is to change and improve lives by caring for our patients, conducting research to gain knowledge and develop new treatments, and providing educational opportunities for physicians and other healthcare professionals.

4 locations ranked on U.S. News & World Report’s list of Best Children’s Hospitals for pediatric orthopedicsWinner of 9 Press Ganey Guardian of Excellence Awards and 5 Pinnacle of Excellence Awards for Patient Experience (2023)$20 million in annual funding for innovative research in genomics, clinical motional analysis, and other forms of translational research.

Benefits

Medical, dental and vision plans. Benefits eligibility from day one403(b) plan with generous company match and 457(b) deferred compensation plansEmployer-sponsored continuing education and trainingEmployer-provided professional liability coverageEmployer-sponsored life insurance and short-term disability insurance coverageSchool Loan Forgiveness Program and PSLF eligibilityVoluntary benefits: long-term disability insurance, critical illness and accident insurance, hospital indemnity, legal services, identity theft protection, pet insurance

About Shriners Children’s Philadelphia

Shriners Children’s Philadelphia is where hope and healing meet. Our team of highly specialized physicians provides comprehensive care for children with fractures, sports injuries, orthopedic conditions, scoliosis, spinal cord conditions, and spine injuries.

• 49-bed inpatient facility with an outpatient clinic and walk-in fracture clinic located in North Philadelphia
• Outreach clinics in Doylestown, PA and San Juan, Puerto Rico
• Joint Commission accredited
• EMR: Cerner (OR), Epic (Clinic), Fully transitioning to EPIC in 2025
• Press Ganey Guardian of Excellence Award winner for Inpatient Pediatric Patient Experience (2023 & 2024)• The HX Guardian of Excellence Award honors organizations who have reached the 95th percentile for patient experience, employee or physician engagement, or clinical quality performance awarded annually based on one year of data.
• Press Ganey Pinnacle of Excellence Award (2024)• The HX Pinnacle of Excellence Award is given to the four top-performing organizations in each category based on extraordinary achievement. The award recognizes those who have maintained consistently high levels of excellence over three years in patient experience, employee engagement, physician engagement, or clinical quality performance.
• Partnerships with Temple University, Thomas Jefferson University, St. Christopher's Hospital for Children, Drexel University, and the University of Pennsylvania

Job Overview

We have an opportunity for a part-time Administrative Assistant to join our team in the Surgical Services Department.

Responsibilities

Duties:Demonstrates good communication skills. Accurately transcribes and relays messages to medical and nursing staff. Proficient in data entry and wordprocessing. Accurately reconciles OR charges and submits new items to Supply Chain to be built. Maintains and assists in data collection within Surgical Services. Compiles special and monthly reports. Works with Supply Chain to provide supplies and equipment needed for surgical procedures.

• Contacts supply vendors on request
• Demonstrates competency in use of computer programs
• Demonstrates skills in duplicating and collating
• Prepares perioperative forms
• Communicates with departments in SHCMC
• Maintains a clean and organized work area
• Maintains composure in stressful situations
• Assists in gathering of statistical data as requested
• Cross-trained as to scheduling

Qualifications

Education

High School diploma required

Skills and Experience

3-5 years administrative experience

Intermediate level of experience with Microsoft Suite of products

Shriners Children’s is an EOE/Drug-Free, Smoke-Free Workplace.

Shriners Children’s values diversity and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.