Dental Therapy/Dental Hygiene Program Coordinator

University of Minnesota; Minneapolis (MN); On-site; USD 58,000 - 63,000; Full time

Job summary

The University of Minnesota School of Dentistry is seeking a Program Coordinator to provide essential administrative and logistical support to the Dental Hygiene and Dental Therapy programs in the Twin Cities area. The role focuses on recruitment, applications, and ongoing support for faculty and students, with four days in-office and one day remote.

Responsibilities include updating curriculum, scheduling, handling course materials, managing patient appointments in AxiUm, and coordinating guest

Qualifications

• Bachelor's degree, or combination of related education and work experience to equal four years
• Demonstrated proficiency in Microsoft Office Suite, spreadsheets, presentation software and Google Applications
• Experience providing administrative support to executive level professionals
• Ability to manage deadlines and competing priorities
• Exceptional customer service skills

Responsibilities

• Program Operational Management: update curriculum documentation, schedule coordination, classroom logistics, and textbooks ordering
• Student Coordination & Support: manage recruitment, orientation, admissions, and student progress monitoring
• Administrative Support: assist with clinical board exams, site visits, vendor management, invoicing and payments

Skills

Microsoft Office Suite

Customer service

Time management

Communication

Education

Bachelor's degree or equivalent

Job description

Job Information

• Job ID: 375570
• Location: Twin Cities
• Job Family: Administration
• Full/Part Time: Full-Time
• Regular/Temporary: Regular
• Job Code: 8201AO
• Employee Class: Civil Service

About the Job

The Program Coordinator provides essential administrative and logistical support to the Dental Hygiene and Dental Therapy programs. This position plays a key role in the recruitment and application processes for both programs and provides ongoing support to the faculty and students engaged in the programs.

In-person: Four days in office and one day remote.

Responsibilities include, but are not limited to:

Program Operational Management (40%)

• Updates curriculum documentation, course sequencing, program content and website updates
• Creates, coordinates and maintains program's schedules to align with syllabi, course director's lecture schedule and course nuisances such as splitting students into small groups, obtaining classrooms and ordering textbooks.
• Manages and monitor semester schedules for DT/DH courses
• Manages AxiUm data regarding patient appointments and clinic encounters
• Creates and maintain the program handbooks
• Enters student grades
• Provides course support for all DH/DT courses including, rolling over courses in CANVAS and HelioCampus, uploading syllabi, updating dates on existing courses, uploading recordings, creating/uploading exams, assisting with student accommodations, scheduling meetings between faculty and students, preparing or collecting class materials
• Coordinates guest speaker logistics including payment, travel, accommodations, etc.

Student Coordination & Support (40%)

• Manage student recruitment activities for DH and DT programs:
  • Monitors application activity; responds to inquiries from perspective students
  • Provides administrative support for the Dental Therapy/Dental Hygiene admissions committee
  • Coordinates interview day logistics
• Coordinates New Student Orientation and Fall/Spring Faculty Orientations
• Facilitates the MSDH graduate program student admissions and acceptance process
• Monitors student academic progress, completion of clinical competencies and other educational requirements, facilitate student exams, and evaluations
• Manages student clinical outreach experiences with external organizations
• Plans and executes special events, including graduation support

Administrative Support (20%)

• Assists with the preparation for and the implementation of clinical board exams, including registration and collection of payments
• Plans and coordinates site visits from visiting schools and organizations
• Oversees finance activities: identify vendors, create purchase orders, manage responsible spending, review invoices for accuracy and submit for payment
• Other duties as assigned

Qualifications

Required Qualifications:

• A Bachelor's degree, or a combination of related education and work experience to equal four years
• Demonstrated proficiency in Microsoft Office Suite, spreadsheets, presentation software and Google Applications
• Experience providing administrative support to executive level professionals
• Ability to manage deadlines and competing priorities
• Exceptional customer service skills

Preferred Qualifications:

• Experience in Student Affairs
• Experience in Higher Education

About the Department

The University of Minnesota School of Dentistry is the state's only dental school and the only dental school in the northern tier of states between Wisconsin and the Pacific Northwest. The School of Dentistry advances health through scientific discovery, innovative education, and the highest quality care for all communities. Our impact extends beyond dental offices to classrooms and clinics throughout the region. We educate dentists, dental specialists, dental therapists, dental hygienists, dental educators, and research scientists.

Pay and Benefits

Pay Range

Pay Range: $58,000 - $63,000; depending on education/qualifications/experience

Time Appointment: 100% Ap pointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation’s most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.