Dental Receptionist

Northern Valley Indian Health; Red Bluff (CA); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Long term disability

Paid time off

Paid holidays

401K plan

Student loan repayment options

Job summary

Northern Valley Indian Health in California is seeking a Dental Receptionist to support patient services, schedule appointments and greet patients with professionalism.

You will handle phone inquiries, verify insurance, collect payments, and maintain accurate records while upholding HIPAA privacy and the organization's patient-centered mission.

Qualifications

• High School Diploma or GED completed.
• Graduate of a dental assisting program or prior reception experience in a dental setting.
• Ability to communicate with patients and insurance providers about appointments and procedures.
• Basic knowledge of Medi-Cal, private insurance, and Fee-for-Service billing.
• Strong phone and computer skills for scheduling and records.

Responsibilities

• Welcomes and guides patients and visitors in a helpful, friendly manner.
• Handles incoming calls, provides information per policy, and transfers as needed.
• Schedules patient flow according to protocol to optimize clinic capacity.
• Verifies registration data and maintains accurate records in computer systems.
• Maintains confidentiality and HIPAA privacy standards.
• Verifies payment methods and collects data/payments as appropriate.
• Performs daily confirmation calls for upcoming appointments and resolves issues.
• Addresses patient concerns and refers to appropriate personnel as needed.
• Maintains organized waiting areas and office spaces.

Skills

Phone skills

Computer skills

Dental terminology

Insurance knowledge

Customer service

Scheduling

Education

High School Diploma or GED

Dental assisting program or reception experience

Tools

HIPAA compliance

Job description

At Northern Valley Indian Health, our message has always been clear. YourHealth Is Our Mission.

At NVIH we have a culture based around prioritizing the health and well-being of not just our patients and community members but our employees as well. From comprehensive insurance coverage, extensive paid time off, and numerous supplemental benefits, NVIH has consistently shown employees how we value their personal and professional well-being. We are a growing organization but will always remain firm in our commitment to employee health and well-being. We understand that choosing your next employer is an important decision and you may need more information;

At NVIH our Dental Receptionists are a crucial link between the patient and the care delivered by the clinical staff of the agency. You will work collaboratively with all clinical services staff in support of direct patient services. Customer services and efficient appointment scheduling are key priorities to this position. The Dental Receptionist will serve as a point of contact with other internal and external departments, all with the goal of supporting an environment which promotes patient comfort and trust. The position must exemplify the core values and mission of the organization, always exercising the utmost discretion, diplomacy and tact in both internal and external customer service.

ESSENTIAL JOB FUNCTIONS:

• Welcomes and greets patients/clients/visitors in a manner that is helpful and friendly; determines purpose of visit and directs the patient/client/visitor accordingly.
• Provides information to incoming callers according to established policies, protocols and guidelines; transfers calls as needed and ensures adequate phone coverage at all times.
• Schedules patient flow based on established protocol and guidelines which allow the clinic to serve an adequate number of patients,
• Carefully screens patient registration information and other informational documents to ensure all information is accurate or updated in the computer system(s).
• Practices confidentiality and privacy protocols in accordance with policy and HIPAA/HITECH requirements.
• Verifies method of payment for service and collects data and/or payment as appropriate.
• Performs daily confirmation calls for future appointments following established protocols and guidelines.
• Exercises problem-solving and conflict resolution skills when handling patient complaints; refers patient complaints to appropriate designated personnel as needed.
• Maintains patient waiting areas, office files and desk areas in a manner that is organized and represents a professional atmosphere.
• Performs other duties as may be required within the Dental Patient Care Support Services area.

Indian Preference.Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act (Title 25, U.S. Code Section 472 & 473). In other than the above, Northern Valley Indian Health, Inc. is an Equal Opportunity Employer.

Experience and Skills

• High School Diploma or equivalent, General Education Diploma (GED).
• Graduate of a dental assisting program or prior reception experience, ideally in a dental setting, required.
• Working knowledge of dental terminology sufficient to communicate appropriately with patients, healthcare providers and insurance company representatives regarding appointments, services and procedures.
• Basic knowledge of healthcare insurance systems including Medi-Cal, Private Insurance, and Fee-for-Service sufficient to appoint patients, inform patient of financial responsibility and explain provision and requirement to patient.
• Intermediate to advanced phone skills; able to effectively relate via the telephone and in-person to serve the needs of clinic patients/clients/visitors in a manner that is efficient and productive.
• Computer skills that provide the ability to efficiently use the computer systems for scheduling, updating information, and word processing documents.
• Working knowledge of practices and protocols related to reception responsibilities.
• Ability to calculate financial fees and discounts.

Medical, Vision, Long Term Disability, Paid Time Off, paid holidays, 401K Plan, Student Loan Repayment Options, as well as other supplemental benefits.

Employment with Northern Valley Indian Health is voluntarily entered into. All NVIH personnel are employed on an at-will basis. At-will employment may be terminated with or without cause, and with or without notice at anytime by the employee or by NVIH. No manager, supervisor, or employee of the organization has any authority to enter into an agreement for employment for any specified period of time or to make an agreement for employment other than at-will terms.

Northern Valley Indian Health is required to collect and maintain summary information on the gender, ethnic background, and veteran status of applicants. Providing the requested information is VOLUNTARY and will have no bearing on your consideration for employment at NVIH. This information is confidential and will be used for statistical purposes only.

Northern Valley Indian Health (NVIH), under the Indian Preference Act (Title 25, U.S. Code Sections 472 & 473), provides preference in filling vacancies to Native American applicants. In other than the preceding, NVIH provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national original, age, disability, or status as a Vietnam-era or special disabled veteran in accordance with applicable federal laws. In addition, NVIH prohibits discrimination on the basis of creed, sexual orientation, gender identity, marital status, or presence of a physical, mental, or sensory disability, in accordance with applicable state and local laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.