Dental Dispensing Clerk

Northeast Ohio Medical University (NEOMED); Rootstown Township (OH); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

On-site training and Lean Six Sigma

Paid time off and holidays

Employee wellness programs

Employer retirement plan contributions

Job summary

NEOMED's Bitonte College of Dentistry seeks a Dental Dispensing Clerk to support daily clinic operations, ensuring timely access to instruments and materials for patient care.

You will handle dispensing, inventory, sterilization, sedation support under supervision, and front-office tasks while guiding students and faculty in dispensary workflows. This role emphasizes collaboration, accuracy, and commitment to infection-control standards.

Qualifications

• High school diploma or equivalent.
• CDA certification and radiology certification.
• Proficiency in Microsoft Office 365.

Responsibilities

• Dispense dental materials and manage instrument trays for patient care.
• Sterilize and store instruments following infection control protocols.
• Maintain inventory records and assist with supply orders.
• Assist with sedation preparation and monitoring under supervision.
• Support students and faculty with dispensary procedures and clinic workflows.

Skills

Microsoft Office 365

Education

High school diploma or equivalent

Certified Dental Assistant (CDA)

Radiology Certification

Job description

Summary

This position provides clinical and operational support within a dental school clinical environment. Responsibilities include operation of the dental dispensary, radiographic procedures and on-site training in instrument processing and sterilization. Required to assist with sedation monitoring under supervision and support of faculty and students during clinical sessions.

Position Type: Unclassified

Department: Dentistry Dental Clinic

Full or Part Time: Full Time

Pay Grade: BW7

Summary

This position provides clinical and operational support within a dental school clinical environment. Responsibilities include operation of the dental dispensary, radiographic procedures and on-site training in instrument processing and sterilization. Required to assist with sedation monitoring under supervision and support of faculty and students during clinical sessions.

Principal Functional Responsibilities

• Dispensing and Inventory Support: Prepare and dispense dental material, instruments and equipment as requested, ensuring students, faculty and clinical staff have timely access to instruments and materials for patient care. Assemble and dispense procedure-specific instrument trays and supplies. Inspect instruments for cleanliness, function and damage. Maintain accurate inventory records and ensure stock levels are adequate. Monitor expiration dates and dispose of outdated materials properly. Assist with ordering and restocking supplies as needed to ensure smooth clinic operations.
• Sterilization and Compliance: Ensure all dental instruments and equipment are properly cleaned, sterilized, and stored according to infection control protocols. Maintain accurate inventory levels by stocking, organizing and replenishing supplies. Monitor inventory usage and notify supervisor when stock levels need reordering. Receive, inspect, label and store incoming shipments according to established procedures. Follow safety and health regulations in handling and disposing of dental materials. Maintain sterilization logs and compliance documents.
• Administrative and Customer Support: Record and track dispensed materials for billing and usage reports. Assist dental professionals with locating and retrieving necessary supplies. Provide basic guidance on the proper use and storage of dental materials. Handle clerical tasks such as data entry, filing, and processing supply orders.
• Sedation Support: Within training and policy limits, assist licensed providers with preparation for sedation procedures. Monitor sedated patients under direct supervision and document vital signs as required. Support patient recovery and discharge processes according to clinic protocols.
• Student and Faculty Support: Provide operational assistance to students during clinical sessions. Explain dispensary procedures and clinic workflows. Respond to routine questions regarding equipment and supplies.
• Other Duties: Perform other duties as assigned.

Qualifications

• High school diploma or equivalent
• Certified Dental Assistant (CDA)
• Radiology Certification
• Proficiency in Microsoft Office 360/365

Preferred Qualifications

• Current CPR/BLS certification (ACLS preferred depending on sedation level supported)
• Completion of institutional sedation-monitoring training (upon hire if not already obtained)
• Knowledge of Dental instruments, materials and clinical procedures
• Prior experience working in a dental school clinic

Physical Requirements

Must be able to utilize a phone, computer and other office equipment. Ability to stand for extended periods and perform repetitive motions. Ability to lift and transport instrument trays and supply containers (up to 30 lbs.). Ability to bend, reach, push as required to stock inventory. Appropriate personal protective equipment (PPE) is required while working in designated clinical areas.

Department Specific Information

Join NEOMED's New Bitonte College of Dentistry

The Bitonte College of Dentistry at Northeast Ohio Medical University delivers a comprehensive predoctoral dental program grounded in patient-centered care, community engagement, and evidence-based practice. The College is committed to preparing practice-ready oral health professionals while supporting student success and meeting accreditation standards. We are seeking a Dental Dispensing Clerk to support daily clinic operations and ensure a welcoming, organized, and efficient front office experience.

At our organization, we are committed to fostering a collaborative and team-oriented environment that is essential to fulfilling our mission. We believe every employee should feel appreciated, valued, and empowered. To maintain a supportive organizational culture, we seek individuals whose values align with our mission and who thrive in a team-based approach. We encourage individuals whose values align with this collaborative approach to patient care to apply.

Starting Pay Rate Range

$20.99 – $24.12, commensurate with experience.

Benefits & Perks

NEOMED is committed to supporting your health, well-being, and long-term success—both at work and beyond. Our comprehensive benefits package is designed to help you thrive.

Healthcare Coverage

• Competitive medical, dental, and vision insurance through Medical Mutual
• Flexible Spending Account (FSA) or Health Savings Account (HSA)
• Short- and long-term disability coverage, Long-term care coverage options, and Life insurance

Retirement

• State retirement plan with 14% employer contribution to help you plan for the future

Paid Time Off

• Generous vacation and sick leave, in addition to 11 paid holidays each year

Additional Benefits

• Ongoing investment in your professional growth through on-site training and Lean Six Sigma certification
• Employee wellness activities and initiatives that support a healthy work-life balance

NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.