Defense Purchasing Coordinator

Ultra Maritime; Columbia City (IN); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

PTO 140 hours

Holidays + floating

401k match

Tuition reimbursement

Wellness program

HSA contributions

Bonuses

Employee discounts

Job summary

Ultra Maritime is seeking a detail-oriented supply chain administrator to support national defense programs in Indiana. You will track POs, manage supplier communications, and maintain ERP data to ensure on-time delivery for critical defense projects.

You will collaborate with buyers and operations, handle RFQs/POs, and help expedite materials to meet production needs. A background in defense contracting and strong Excel/ERP/BI skills are highly valued.

Qualifications

• 3+ years of relevant supply chain, procurement, administrative experience.
• Strong proficiency in Excel and comfort with BI tools and ERP system.
• Experience with FAR and DFARS requirements a plus.
• Excellent communication, analysis, and problem-solving skills.
• Experience in a defense and/or government contracting environment a plus.

Responsibilities

• Track open purchase orders and actively follow up with suppliers to ensure on-time delivery
• Communicate changes in schedules, delays, and risks to buyers, planners, and operations
• Maintain accurate data in ERP systems, updating delivery dates, quantities, and status notes
• Assist buyers with issuing POs, RFQs, and documentation as needed
• Escalate critical shortages and expedite materials to support production demands
• Coordinate with receiving, quality, planning, and engineering to resolve delivery issues
• Help prevent bottlenecks through diligent monitoring of supplier performance and commitments
• Provide visibility to the organization through clear reporting and status updates
• Support Compliance through documentation and reporting
• Help coordinate a world-class supply chain that supports our national defense

Skills

Excel proficiency

BI tools familiarity

ERP system experience

Communication skills

Problem-solving

Tools

ERP software

BI tools

FAR/DFARS compliance tools

Job description

Ultra Maritime is seeking a detail-oriented supply chain administrator to support national defense programs in Indiana. You will track POs, manage supplier communications, and maintain ERP data to ensure on-time delivery for critical defense projects.

You will collaborate with buyers and operations, handle RFQs/POs, and help expedite materials to meet production needs. A background in defense contracting and strong Excel/ERP/BI skills are highly valued.