Dean's Office Coordinator - Middle School, Grades 6-8

Punahou School; Honolulu (HI); On-site; USD 33,000 - 46,000; Full time

Job summary

Punahou School in Honolulu, HI seeks a Deans’ Coordinator for Case Middle School to provide confidential administrative support to the Deans and the middle school division. Based in Kuaihelani, you will oversee daily operations, coordinate grade-level programs and student services, and liaise with families, faculty, and cross-campus departments.

The role includes managing calendars, coordinating student materials and programs, maintaining records, and supervising the CMS Office Worker and

Qualifications

• Bachelor's degree or equivalent; four years of admin/office experience in active education environment preferred
• Experience handling calendars, events, and records in a school setting
• Strong proficiency with Microsoft Office Suite, Google Workspace, Canvas and school database tools
• Ability to manage confidential information with discretion
• Excellent communication skills, both written and oral

Responsibilities

• Oversee calendar and meeting logistics for Deans and manage end-to-end student off-boarding procedures
• Coordinate student materials (IDs, lockers, planners, yearbooks) and daily support logistics
• Serve as primary CMS families contact and coordinate across campus departments
• Manage office supplies, equipment maintenance, and vendor services
• Provide student supervision and maintain confidentiality in sensitive matters

Skills

Multi-tasking

Interpersonal communication

Microsoft Office

Google Workspace

Canvas

Education

Bachelor's degree or equivalent

Experience in education sector

Tools

School database systems

Job description

The Case Middle School (CMS) Deans' Coordinator provides high-level, confidential administrative and operational support to the CMS Deans and middle school division. Based in Kuaihelani, this position manages daily office operations, coordinates grade-level programs and student services, and serves as a central liaison for students, parents, faculty, and cross-campus departments. The Coordinator handles sensitive student matters with discretion, facilitates divisional communication, manages administrative records, and oversees middle school student volunteer programs. The Deans’ Coordinator job responsibilities include, but are not limited to:

• Administrative Support: Oversee calendar and meeting logistics for Deans, manage end-to-end student off-boarding procedures, track attendance, and maintain secure divisional records.
• Student Programs & Operations: Coordinate essential student materials (IDs, lockers, planners, yearbooks), facilitate daily support logistics (class summons, counseling/health center transfers), and manage camp transportation.
• Divisional Communication & Liaison: Serve as the primary contact for CMS families, handle communications and unofficial transcripts, and collaborate across campus departments (Health Center, IT, Business Office, Physical Plant).
• Office & Facilities Management: Manage office supplies, equipment maintenance, repair work orders, delivery logs, and vendor services.
• Student Supervision & Support: Provide student supervision, manage situations with discretion, maintain strict confidentiality, and oversee the CMS Office Worker and program.

Position Details:

• Months: 12 Months
• School Year: 2026-2027
• Work Hours: Monday-Friday, 7:30-4:00 pm, with occasional after hours/weekend work subject to the needs of the lab
• Minimum of Salary Range*: $28.70/hour
• Punahou School offers a comprehensive total rewards program that includes competitive pay and benefits. The salary, if displayed, is the minimum salary for the position. Pay for selected candidates will be determined by various factors such as knowledge, skills, abilities, relevant training and experience, and internal equity.

Minimum Qualifications:

• Bachelor's degree or equivalent combination of education, experience, and training.
• Four (4) years of administrative/office experience in an active educational or energetic organization.
• Experience working successfully with middle school students/adolescents in an educational environment strongly preferred.
• Demonstrated experience managing busy calendars, event logistics, and departmental records.
• High proficiency with Microsoft Office Suite, Google Workspace, Canvas, and school database management tools.
• Strong multi-tasking skills with the ability to handle frequent phone, walk-in, and student interruptions in a fast-paced environment.
• Excellent interpersonal, customer service, written, and oral communication skills.