Dean’s Office Administrator – Arts & Sciences

Quinnipiac University; Hamden (CT); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Tuition remission

Inclusive culture

Professional development opportunities

Job summary

Quinnipiac University in Hamden, CT, seeks a Dean's Administrative Assistant for the College of Arts & Sciences to provide high-level administrative support to the Office of the Dean. You will manage calendars, coordinate meetings, prepare materials, handle confidential communications, and assist with budget and travel logistics.

This full-time, 35-hour weekly role requires strong organization, impeccable communication, and discretion.

Qualifications

• Proven administrative support experience, preferably in higher education or nonprofit environments.
• Strong organizational and project coordination skills with the ability to manage multiple priorities, calendars, events, and deadlines.
• Excellent written and verbal communication skills, including proofreading and professional correspondence.

Responsibilities

• Maintain the efficient operation of the Dean’s Office.
• Manage communications including calls, mail/email, and memos; edit for accuracy and confidentiality.
• Provide calendar management, meeting coordination, materials prep, and confidential communications for the Dean.
• Coordinate college communication and content via social media, newsletters, and promotional materials.
• Oversee budget monitoring, including reporting, reconciling expenditures and maintaining financial files.
• Organize professional files for faculty, staff, and students.
• Coordinate events and travel logistics, including Open Houses and Admitted Students Days.

Skills

Administrative support

Organizational skills

Communication skills

Discretion

Budgeting

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Quinnipiac University in Hamden, CT, seeks a Dean's Administrative Assistant for the College of Arts & Sciences to provide high-level administrative support to the Office of the Dean. You will manage calendars, coordinate meetings, prepare materials, handle confidential communications, and assist with budget and travel logistics.

This full-time, 35-hour weekly role requires strong organization, impeccable communication, and discretion.