Dean's Executive Assistant | Higher Ed, Tuition Benefits

New-Mexico-Highlands-University; Albuquerque (NM); On-site; USD 42,000 - 62,000; Full time

Job summary

New Mexico Highlands University in Albuquerque seeks a Senior Administrative Assistant to support the Facundo Valdez School of Social Work (FVSSW) Dean, faculty and staff across four campus locations. This role handles executive administrative tasks, budgeting and coordination to ensure smooth operations and excellent customer service.

The successful candidate will manage schedules, onboarding, hiring processes, course scheduling coordination, and maintain confidential records while

Qualifications

• High School Diploma or GED required as a minimum.
• Minimum 3 years of related experience.
• Associate’s Degree required; higher education preferred.
• Bachelor’s Degree in any field preferred.
• Experience with Ellucian Banner and Emburse ChromeRiver is desirable.
• Strong interpersonal and communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Knowledge of budgeting and accounts payable processes.

Responsibilities

• Provide executive administrative support to the FVSSW Dean and leadership.
• Coordinate schedules and manage travel arrangements.
• Assist with accounting tasks including accounts payable, budgeting, and reconciliations.
• Support hiring processes via PeopleAdmin and onboarding.
• Coordinate course scheduling and registrar communications.
• Maintain confidential files and departmental records.
• Organize meetings, minutes, and campus-wide events across four locations.
• Liaise with HR, faculty, staff, and external stakeholders.

Skills

Interpersonal skills

Communication skills

Leadership

Organization

Confidentiality

Problem solving

Education

High School Diploma or GED

Associate's Degree

Bachelor's Degree preferred

Tools

Ellucian Banner

Emburse ChromeRiver

Job description

New Mexico Highlands University in Albuquerque seeks a Senior Administrative Assistant to support the Facundo Valdez School of Social Work (FVSSW) Dean, faculty and staff across four campus locations. This role handles executive administrative tasks, budgeting and coordination to ensure smooth operations and excellent customer service.

The successful candidate will manage schedules, onboarding, hiring processes, course scheduling coordination, and maintain confidential records while