Dealership Office Administrator: Organized Ops & Accounting

Kunes Auto Group; Sycamore (IL); On-site; USD 21,000 - 26,000; Full time

Benefits offered by this job

Competitive pay

Career growth opportunities

Supportive culture

Stability

Benefits package

Job summary

Kunes Auto Group is seeking an Office Administrator at our Sycamore Auto Mall to support office operations and cross-departmental administrative tasks. The role works closely with the Office Manager to ensure accurate records, timely deposits, and compliance.

The ideal candidate is organized, dependable, with 1+ year in office admin, able to work Monday–Friday 8:00–1:00, and comfortable using auto dealership software. Competitive hourly pay and benefits are offered.

Qualifications

• 1+ years of experience in office administration
• Ability to work Mon - Fri 8:00 - 1:00 is required
• Strong attention to detail and organizational skills
• Comfortable working with and learning various auto software
• Ability to manage multiple tasks in a fast-paced environment
• Strong communication skills and ability to work with multiple departments

Responsibilities

• Prepare daily bank deposits and cash reports (able to drive to the bank to drop off deposit and pick up change orders)
• Maintain an effective cash management and forecasting system
• Assist with petty cash tracking and reconciliation
• Help maintain accurate manufacturer accounts including warranty
• Assist with month-end closing processes and accounting reports
• Support preparation for annual audits and reviews
• Ensure compliance with government regulations and financial procedures
• Assist with collecting updated CRT-61 and W-9 from vendors on file
• Monitor factory incentives and entering manufacture invoices and PO's
• Support account approvals and collections on past-due accounts
• Assist with cross-training team members to ensure operational coverage
• Stocking in all new vehicle purchases and creating deal jackets and tags
• Creating deal jacket and tags for all used vehicles

Skills

Organizational skills

Attention to detail

Communication

Multi-tasking

Learning new systems

Tools

Auto software

Job description

Kunes Auto Group is seeking an Office Administrator at our Sycamore Auto Mall to support office operations and cross-departmental administrative tasks. The role works closely with the Office Manager to ensure accurate records, timely deposits, and compliance.

The ideal candidate is organized, dependable, with 1+ year in office admin, able to work Monday–Friday 8:00–1:00, and comfortable using auto dealership software. Competitive hourly pay and benefits are offered.