Dealership Accounting Coordinator

Circle BMW; Eatontown (NJ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental, Vision Plans + Health

Paid Holidays & PTO

Company-Paid Life Insurance

401(k) with Employer Contribution

Pet Insurance

Wellness Programs

Job summary

Circle BMW has an immediate opening for an entry-level accounting associate. This role supports accurate and timely recording of financial transactions across Sales, Service, Parts, and F&I, contributing to the integrity of dealership reporting and operational efficiency.

The position requires strong attention to detail, the ability to manage multiple tasks, and effective communication to support the Office Manager and accounting team.

Qualifications

• Automotive accounting experience in a dealership setting is a plus.
• Ability to self-motivate, prioritize workload and execute efficiently within deadlines.
• Team player with strong attention to detail and a sense of urgency.

Responsibilities

• Prepare and process all cash and checks for service deposits.
• Reconcile all service and sales credit card transactions for the dealership.
• Stock new, used and loaner cars into inventory and input vehicle info into accounting systems.
• Scan and file all paperwork for the office.
• Close repair orders internals and post miscellaneous invoices.
• Reconcile parts statements, and floorplan statements for new/used cars and luxury tax.
• Pay aftermarket vendors and receipt refunds for cancellations and refunds.
• Receipt all wholesale checks and create spreadsheets for sold vehicles.

Skills

Automotive accounting experience

Time management

Attention to detail

Communication skills

Critical thinking

Job description

Circle BMW Has a Rare Opening in Accounting Department

This is a Great Opportunity to Learn Automotive Accounting at an Established Dealership

Circle BMW, part of the Circle Motor Group family of dealerships, has an immediate opening for an entry-level accounting associate. The Dealership Accounting Coordinator supports the accurate and timely recording of financial transactions across all dealership departments, including Sales, Service, Parts, and Finance & Insurance (F&I). This position contributes to the integrity of dealership financial reporting and operational efficiency through detailed administrative and accounting support.

Job Responsibilities

• Prepare and process all cash and checks for service deposit.
• Reconcile all service and sales credit card transactions for the dealership.
• Stock new, used and loaner cars into inventory, input vehicle info into accounting and prepare deal jackets.
• Scan and file all paperwork for office.
• Close repair orders (ROs) internals/ post miscellaneous invoices.
• Reconcile parts statement, new and used car floorplan statements and Luxury tax.
• Pay aftermarket vendors and receipt refunds for aftermarket cancellations and refund them accordingly.
• Receipt all wholesale checks.
• Create spread sheets for all sold vehicles/ mail titles to financial institutes/customers.

Who are we looking for?

• Automotive Accounting experience in a dealership setting is a plus
• Ability to Self-motivate, prioritize given workload and execute efficiently and in the required time frame is critical.
• Team player with strong attention to detail and a sense of urgency is key.
• Excellent communication skills- both written and oral.
• Critical thinker who will question inconsistencies and offer solutions to the Office Manager.

We offer benefits!

• Medical, Dental, Vision Plans + Health & Dependent Care FSAs
• Paid Holidays & PTO
• Company-Paid Life Insurance
• 401(k) with Employer Contribution
• Pet Insurance
• Wellness Programs

CMG is an equal opportunity employer and a drug-free workplace. A background check and pre-employment drug screen will be conducted on the final candidate prior to beginning employment.