Deal Operations Specialist - Los Gatos, CA

Compass International Holdings; Los Gatos (CA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

401(k) plan with company match

Paid Time Off

Paid Family & Paternity Leave

Life Insurance

Travel Insurance

LinkedIn Learning

Employee referrals

Adoption assistance

Employee assistance

Wellness program

Employee discounts

Employee resource groups

Job summary

Anywhere is seeking an Operations Specialist to join our real estate operations team in Los Gatos, CA. You will handle data entry, process listings and pending transactions, and maintain extensive database records while supporting agents with questions and paperwork compliance.

Ideal candidates have 1–2 years in data entry or real estate support, strong Microsoft Office skills, and excellent communication and organizational abilities to ensure accuracy and timely service across branches.

Qualifications

• 1–2 years' experience in data entry, customer service or real estate related roles
• Proficient in Microsoft Office programs such as Outlook, Word, Excel, and Microsoft Teams
• Excellent Customer Service and communication skills required (written and oral)
• Excellent organizational skills and attention to detail with speed and accuracy
• Creative problem-solving skills and ability to communicate with different audiences
• Ability to multi-task, prioritize and adapt to changing business needs in a team environment

Responsibilities

• Reviewing and auditing documentation for proper placement in the system
• Enter information, upload documents and photos into MLS
• Create and manage transactions in the operating system
• Send communication to Sales Associates regarding incomplete files
• Work with Agent Services staff to ensure data accuracy and compliance
• Provide customer support to all agents and supporting staff at branches
• Additional duties as required by business need

Skills

Data entry

Customer service

Microsoft Office

Communication skills

Organizational skills

Attention to detail

Multi-tasking

Teamwork

Tools

MLS

Outlook

Word

Excel

Microsoft Teams

Job description

TheDeal Operations Specialist is responsible for data entry and transaction processing.This role creates and processeslisting and pending transactions, along with maintaining large amounts of information across various real estate specific databases. This position will also offer agent support as needed by answering agent questions and ensuring compliance for required paperwork.

Responsibilities:

• Responsible for reviewing, auditing documentation for proper placement in the system
• Enter information, upload documents and photos into local MLS
• Create and manage transactions in operating system
• Send communication to Sales Associates regarding incomplete files
• Work with Agent Services staff to ensure data accuracy and compliance to prevent errors
• Provide customer support to all of our agents and supporting staff at our branches
• Additional duties as required by business need

Qualifications:

• Minimum of 1-2 years’ experience in data entry, customer service or real estate related roles
• Skillful in using the following programs including, but not limited to: Microsoft office programs such as Outlook, Word, Excel, and Microsoft Teams. Ability to learn external and internal real estate related applications.
• Excellent Customer Service and communication skills required (both written and oral).
• Excellent organizational skills and attention to detail required combined with speed and accuracy.
• Creative problem-solving skills.
• Ability to communicate with different audiences to convey message successfully and to change gear quickly to support different customers
• Ability to multi-task, prioritize and be flexible with changing business needs in a team environment as well as manage deadlines and time constraints.
• Outstanding organizational and file management skills; emphasis on attention to detail
• Customer-focused, delivery-oriented, ability to work in a team environment

Anywhere is proud to offer a comprehensive benefits package to our employees including:

• Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D
• 401(k) savings plan with company match
• Paid Time Off to Include Holidays, Vacation Time, and Sick Time
• Paid Family & Paternity Leave
• Life Insurance
• Business Travel Accident Insurance
• All employees receive access to LinkedIn Learning
• Employee Referral Program
• Adoption Assistance Program
• Employee Assistance Program
• Health and Wellness Program and Incentives
• Employee Discounts
• Employee Resource Groups