DE Executive Assistant II; Pharr District (Administration)

Texas Department of Transportation; Pharr (TX); On-site; USD 70,000 - 87,000; Full time

Job summary

Texas Department of Transportation is seeking a professional DE Executive Assistant II for the Pharr District Administration. The role supports the District Engineer with scheduling, correspondence, document management, and confidential administrative tasks in Pharr, TX. It operates onsite, typically Monday–Friday, 8am–5pm, with travel around 5% as needed.

The position requires 5 years of relevant experience, a high school diploma, and a valid U.S. driver’s license.

Qualifications

• High school diploma or equivalent required.
• 5 years of administrative support or administrative management experience.
• Valid US driver’s license and ability to drive a state vehicle.
• Strong written and verbal communication and ability to handle confidential information.

Responsibilities

• Provides administrative support to District Engineer and leadership.
• Schedules meetings, travel arrangements, and coordinates calendars.
• Maintains files, records, and correspondence; prepares reports.
• Handles sensitive information with confidentiality and professionalism.
• Acts as receptionist, routes inquiries, and coordinates administrative tasks.

Skills

Executive support

Communication

Time management

Confidentiality

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

Job Description - DE Executive Assistant II; Pharr District (Administration) (2602303)

Job Description

Position Information TxDOT's Pharr District Engineer is currently seeking a professional and dependable DE Executive Assistant II to provide administrative support and help coordinate daily operations at the Pharr District Administration (Headquarters) located in Pharr, TX. This position plays a key role in assisting district leadership with scheduling, correspondence, document management, and other organizational tasks. The successful candidate will demonstrate strong communication skills, attention to detail, and the ability to handle sensitive information with the highest level of confidentiality and professionalism.

TxDOT offers competitive pay and outstanding benefits, including paid vacation, paid holidays, and opportunities for career growth.
Salary Range:
DE Executive Assistant II (B21): $69,600 - $87,046/annually
$5,800 - $7,253.83/monthly

Minimum Salary: 69,600.00

Maximum Salary: 87,046.00

Pay Basis: Yearly

FLSA Status : Nonexempt

Work Locations: Pharr District 600 W US 83 EXPRESSWAY Pharr 78577

Travel: Yes, 5 % of the Time

Shift : Day Job Shift Details : Mon-Friday; 8am-5pm Location Flexibility : Onsite

Performs professional assistance work in support of a District Engineer or Division Director. Reports directly to a District Engineer or Division Director. Work requires extensive contact with middle and high-level managers, executives, officials and private entities. May serve as a lead worker. Employees at this level are virtually self supervising and assume direct accountability for the work product. Division/District limited to one Executive Assistant in total.

The essential duties for Executive Assistant II are:

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Collects information from the files for routine inquiries; refers non-routine requests to supervisor or appropriate staff.
• Compiles information and reports summarizing statistical data.
• Develops, executes and completes a wide spectrum of special projects.
• Initiates and composes responses to requests for general information.
• Maintains files/records/logs, tracks progress of activities and coordinates work to meet due dates.
• Prepares and verifies time or sheets, vacation/sick leave forms, career planning profiles, travel statements and other personnel forms for a District Engineer or Division Director.
• Receives, sorts, opens, evaluates content and distributes mail.
• Schedules and coordinates meetings/appointments; makes travel arrangements; completes travel expense accounts/vouchers.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education:

High School Grad or Equivalent in general education.

Experience:

5 years of experience in administrative support or administrative management experience (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis.

Substitutions for Minimum Qualifications

Licenses and Certifications:

Valid US driver’s license. This position requires driving a state vehicle.

• Office practices and administrative procedures
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Maintaining effective working relationships with others
• Coordinating and scheduling activities/resources
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing and maintaining confidential and sensitive records, files, and reports
• Office support procedures including proper business telephone etiquette, internal communication strategies, and using basic office equipment
• Using computers, applicable programs, applications, and systems
• Protects sensitive and confidential information

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools
• Sitting - prolonged periods of time
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

State Job Title/s : Executive Assistant III State Job Code/s : 0164 Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

Click on the appropriate occupational category to view the MOS codes .

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.