DCHD Administrative Coordinator

Delcora; Yeadon (Delaware County); On-site; USD 25,000 - 33,000; Full time

Job summary

Delcora in Delaware County is seeking an administrative assistant to oversee and coordinate the daily operations of the Personal Health Division clinic, including the Homebound Immunization Program and scheduling clinic appointments.

You will maintain the EzEMRx System and Acuity, train users, support EMR policies, enter PA SIIS forms, handle confidential information, and liaise with staff to ensure smooth workflow.

Qualifications

• High school diploma or equivalent required.
• Two years of clerical experience in an office setting.
• Proficient with MS Word, Excel, and PowerPoint.
• Ability to work independently and stay organized.
• Strong oral and written communication skills.
• Valid driver’s license and the ability to pass background checks.
• Ability to handle confidential information and follow procedures.
• Flexible and able to adapt to changing workloads.

Responsibilities

• Coordinate and monitor the Homebound Immunization Program as needed.
• Create and maintain Homebound tracking system as an advisory tool.
• Maintain the EzEMRx System and Acuity; manage users, training, and troubleshooting.
• Assist with EMR policies and procedures.
• Schedule clinic appointments as needed.
• Enter PA SIIS forms.
• Perform other duties as required.

Skills

Strong organizational skills

Ability to work independently

Strong oral and written communication

Flexibility and adaptability

Education

High School diploma or equivalent

Tools

MS Word

Excel

PowerPoint

Outlook

Teams

EzEMRx System

Acuity

Job description

Provides administrative services to the Personal Health Division by overseeing and coordinating the daily operations of the clinic.

• Coordinating and monitoring the Homebound Immunization Program, including coordination of GHR nurse, when needed.
• Creating and maintaining Homebound tracking system to use as advising tool.
• Maintaining the EzEMRx System and Acuity, i.e., adding /disabling users, training, troubleshooting, and liaising with Helpdesk.
• Assisting with creating and maintaining EMR policies and procedures.
• Scheduling clinic appointments, as needed.
• Entering PA SIIS forms.
• Other duties as required.

Qualifications

• High School graduate or equivalent.
• Two (2) years of clerical experience working in an office environment.
• Proficiency with computer processes and programs, i.e., MS Word, Excel, and PowerPoint.
• The ability to work independently.
• Strong organizational skills.
• A clear understanding of basic management principles.
• Strong oral and written communication skills.
• Valid driver’s license and ability to pass a background check.
• Ability to interact appropriately and effectively with a wide range of persons.
• Ability to maintain and handle confidential information.
• Ability to follow protocol, procedures, and established guidelines.
• Ability to be flexible and adapt to changing circumstances and needs.
• A strong work ethic and ability to manage a demanding and changing workload.

Additional Information

Preferred Skills, Knowledge & Experience:

• Strong relationship-building skills
• Ability to manage multiple tasks, prioritize responsibilities, and maintain a high level of organization.

Computer Skills:

• Proficiency in Microsoft Applications (Office, Word, Excel, PowerPoint, Outlook, Teams).

Physical Demands:
While performing the duties of this position, the employee is frequently required to stand, walk, utilize a keyboard, sit, bend at the waist, and talk or hear. Occasionally, the employee will need to reach or work with arms above shoulder height, kneel, stoop, drive, crouch or squat, crawl, drive, climb stairs, twist or rotate at the waist while working; push, lift or carry items.

*The selected candidate will be required to obtain, at their own expense, 3 forms of clearance, including PA State Police Criminal History Record Check; PA Child Abuse History; and FBI Criminal History Background Check including finger printing prior to employment.

**Delaware County Health Department requires all employees be up to date for their COVID-19 vaccination per CDC guidelines. Proof of vaccination must be submitted before a candidate's start date if hired.