Administrative Coordinator

County of Delaware; Chester (Delaware County); On-site; USD 40,000 - 55,000; Full time

Job summary

County of Delaware in Pennsylvania oversees and coordinates the daily operations of the clinic, providing essential administrative support to the Personal Health Division. The role includes coordinating the Homebound Immunization Program, maintaining EMR systems (EzEMRx, Acuity), and handling scheduling, forms, and policy updates.

Candidates should have a high school diploma, at least two years of clerical office experience, and proficiency with MS Word, Excel, and PowerPoint.

Qualifications

• High school diploma or equivalent required.
• Two years of clerical experience in an office environment.
• Proficiency with MS Word, Excel, and PowerPoint.

Responsibilities

• Oversee and coordinate the daily operations of the clinic for the Personal Health Division.
• Coordinate and monitor the Homebound Immunization Program and assist with nurse coordination.
• Create and maintain Homebound tracking system for advisory purposes.
• Maintain the EzEMRx System and Acuity: manage users, training, troubleshooting, and liaise with Helpdesk.
• Assist with creating and maintaining EMR policies and procedures.
• Schedule clinic appointments as needed.
• Enter PA SIIS forms.
• Perform other duties as required.

Skills

Independent work

Strong organization

Written and verbal communication

Confidential information handling

Adaptability

Work ethic

Education

High school diploma or equivalent

Tools

MS Word

Excel

PowerPoint

Outlook

Teams

Job description

Provides administrative services to the Personal Health Division by overseeing and coordinating the daily operations of the clinic.

• Coordinating and monitoring the Homebound Immunization Program, including coordination of GHR nurse, when needed
• Creating and maintaining Homebound tracking system to use as advising tool
• Maintaining the EzEMRx System and Acuity, i.e., adding /disabling users, training, troubleshooting, and liaising with Helpdesk
• Assisting with creating and maintaining EMR policies and procedures
• Scheduling clinic appointments, as needed
• Entering PA SIIS forms
• Other duties as required

• High School graduate or equivalent
• Two (2) years of clerical experience working in an office environment
• Proficiency with computer processes and programs, i.e., MS Word, Excel, and PowerPoint
• The ability to work independently
• Strong organizational skills
• A clear understanding of basic management principles
• Strong oral and written communication skillsValid driver’s license and ability to pass a background check
• Ability to interact appropriately and effectively with a wide range of persons
• Ability to maintain and handle confidential information
• Ability to follow protocol, procedures, and established guidelines
• Ability to be flexible and adapt to changing circumstances and needs
• A strong work ethic and ability to manage a demanding and changing workload

Preferred Skills, Knowledge & Experience:

• Strong relationship-building skills
• Ability to manage multiple tasks, prioritize responsibilities, and maintain a high level of organization.

Computer Skills:

• Proficiency in Microsoft Applications (Office, Word, Excel, PowerPoint, Outlook, Teams).

Physical Demands:

While performing the duties of this position, the employee is frequently required to stand, walk, utilize a keyboard, sit, bend at the waist, and talk or hear. Occasionally, the employee will need to reach or work with arms above shoulder height, kneel, stoop, drive, crouch or squat, crawl, drive, climb stairs, twist or rotate at the waist while working; push, lift or carry items.

Visual Requirements:

• Near visual acuity

Work Environment:

• Office setting.

The selected candidate will be required to obtain, at their own expense, 3 forms of clearance, including PA State Police Criminal History Record Check; PA Child Abuse History; and FBI Criminal History Background Check including finger printing prior to employment.

Delaware County Health Department requires all employees be up to date for their COVID-19 vaccination per CDC guidelines. Proof of vaccination must be submitted before a candidate's start date if hired.