Day Habilitation Administrative Coordinator

The Arc Lexington; Town of Oppenheim (NY); On-site; USD 40,000 - 54,000; Full time

Job summary

The Arc Lexington is seeking an Administrative Assistant to support Day Habilitation services, coordinating meetings, maintaining records, and preparing documents to help our teams serve People with intellectual and developmental disabilities.

This full-time role supports the leadership teams, ensuring smooth daily operations and accurate documentation while maintaining strict confidentiality and a respectful work environment.

Qualifications

• High school diploma or GED required; additional office admin education preferred.
• At least three years of related experience as secretary or administrative assistant.
• Proficiency in word processing, data entry, and general computer applications.
• Strong attention to detail and ability to manage confidential information.

Responsibilities

• Support Day Habilitation leadership: prepare correspondence, reports, and meeting minutes; schedule appointments.
• Keep records organized: maintain confidential files and review administrative documents.
• Coordinate daily needs: order supplies, communicate with departments, and handle administrative concerns.
• Assist with program processes: support incident reporting documentation and service tracking.

Skills

Attention to detail

Interpersonal skills

Multitasking

Discretion & confidentiality

Education

High school diploma or GED

Office administration education preferred

Tools

Microsoft Word

Data entry

Job description

The Arc Lexington is seeking an Administrative Assistant to support Day Habilitation services, coordinating meetings, maintaining records, and preparing documents to help our teams serve People with intellectual and developmental disabilities.

This full-time role supports the leadership teams, ensuring smooth daily operations and accurate documentation while maintaining strict confidentiality and a respectful work environment.