Administrative Assistant

The Arc Lexington; City of Gloversville (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

The Arc Lexington in Gloversville, NY seeks an Administrative Assistant to help keep Residential Services organized. You will support leadership, coordinate meetings, prepare documents, and manage records to ensure programs run smoothly.

This full-time, on-site role emphasizes attention to detail, confidentiality, and strong communication as you handle time sheets, travel vouchers, supplies, and incident-reporting documentation to keep teams focused on supporting People with intellectual and

Qualifications

• High school diploma or GED required.
• At least three years of related experience as a secretary or administrative assistant.
• Proficiency in word processing, data entry, and general computer applications.
• Strong attention to detail, interpersonal skills, and the ability to manage competing priorities while handling sensitive information confidentially.

Responsibilities

• Support Residential leadership: Prepare correspondence, reports, and meeting minutes; schedule appointments and meetings; follow up on outstanding items.
• Keep records organized: Maintain confidential files and review administrative documents, including time sheets, purchase requisitions, leave requests, and travel vouchers.
• Coordinate daily needs: Order and track supplies and equipment, communicate with agency departments and outside contacts, and help resolve administrative concerns.
• Assist with program processes: Support incident-reporting documentation and respite services through scheduling, record preparation, and service tracking.

Skills

Word processing

Data entry

General computer applications

Education

High school diploma or GED

Job description

What does our Administrative Assistant do?

Our Administrative Assistant helps keep Residential Services organized and running smoothly. Supporting Residential leadership, you'll coordinate meetings, maintain records, prepare documents, and follow through on the details that keep programs moving. Your work helps our teams stay focused on supporting People with intellectual and developmental disabilities to lead meaningful lives.

In this role, you will:

• Support Residential leadership: Prepare correspondence, reports, and meeting minutes; schedule appointments and meetings; and follow up on outstanding items.

• Keep records organized: Maintain confidential files and review administrative documents, including time sheets, purchase requisitions, leave requests, and travel vouchers.

• Coordinate daily needs: Order and track supplies and equipment, communicate with agency departments and outside contacts, and help resolve administrative concerns.

• Assist with program processes: Support incident-reporting documentation and respite services through scheduling, record preparation, and service tracking.

Qualifications

• Education: High school diploma or GED required. Additional education in office administration, secretarial sciences, or business administration preferred.

• Experience: At least three years of related experience as a secretary or administrative assistant required.

• Computer skills: Proficiency in word processing, data entry, and general computer applications.

• Organization and communication: Strong attention to detail, interpersonal skills, and the ability to manage competing priorities while handling sensitive information confidentially.

What can The Arc Lexington offer you?

A full-time, Monday–Friday schedule and the opportunity to put your administrative skills to work in a role that supports People and the teams who work alongside them.

Why work at The Arc Lexington?

Every role at Lexington contributes to the support we provide. As an Administrative Assistant, you'll be someone our Residential teams count on for accurate information, clear communication, and follow-through. If you enjoy helping others, keeping things organized, and being part of a team with a shared purpose, we'd love to hear from you.

We hope you will join us in making a difference.

The Arc Lexington provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, national origin, age, physical or mental disability, genetic information, predisposition or carrier status, marital status, military or veteran status or any other status protected by applicable laws ("each a "Protected Characteristic"). This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.