Day Hab Elba - Assistant Habilitation Manager - FT - GLOW

Arc GLOW; New York (NY); On-site; USD 60,000 - 86,000; Full time

Job summary

Arc GLOW in New York is seeking an Assistant Habilitation Manager to support daily program operations, deliver direct services, document in EHR, and lead DSPs. The role also acts in the absence of the Habilitation Manager and helps schedule activities.

You will attend Life Plan meetings, supervise staff, ensure safety, review plans, and coordinate with families and community resources. Requirements include an associate degree or LPN with experience, or a HS diploma with experience.

Qualifications

• Must have strong communication and teamwork skills.
• Experience documenting services in EHR or paper notes.
• Ability to lead DSPs and coordinate staff in a team setting.
• Understanding of disability services and regulations.

Responsibilities

• Provide direct support to individuals per SAP goals and activities.
• Accurately document services contemporaneously.
• Monitor service delivery and report issues to the Habilitation Manager.
• Attend Life Plan meetings and support activity scheduling.

Skills

Interdisciplinary teamwork

Communication

Leadership

Documentation

Education

Associate degree

LPN with 1 year experience

High School Diploma with 2 years experience

Tools

EHR system

Job description

Summary:

The Assistant Habilitation Manager is responsible for assisting in the daily operation of the program including direct service delivery, documentation and leadership and training of DSPs. The Assistant Habilitation Manager is responsible to act in the absence of the Habilitation Manager.

Essential Functions:

• Provide direct support and services to individuals as outlined in the Staff Action Plan (SAP) (eg goals, personal hygiene, medication, toileting, social activities, community integration etc.).
• Accurately document all services contemporaneously in Electronic Health Record (EHR) or with paper note (as applicable) in accordance with the Agency, OPWDD, Medicaid and other funder requirements.
• Reviews and monitors service delivery notes and other individual activities by DSPs as to appropriateness, consistency, and frequency. Reports issues to the Habilitation Manager.
• Completes monthly summaries as assigned.

• Attends Life Plan (LP) meetings and other meetings as appropriate/assigned.
• Joins with Habilitation Manger and DSPs in developing daily activities schedule.
• Provides direction to DSPs related to activities with the group and assists with planning activities within the program room and in the community.
• Review Habilitation Plan with Habilitation Manager prior to six (6) month review and annual meeting and provide feedback for potential revisions.
• Responsible for the general housekeeping and organization of assigned areas.

• Communicate with people supported, families, outside agencies and community resources as needed to coordinate services for people served.
• Provide orientation and training to staff as requested.
• Provide coverage with participants in the program in the absence of Habilitation Manager.
• Provide scheduling support and leadership in the absence of the Habilitation Manager.
• Review and approve billing as requested.
• Assist and support people served to build positive relationships in the community.
• Monitor safety and welfare of people served and immediately notify supervisor of concerns.
• Provide needed support and encouragement for people served to advocate for their needs and rights.
• Participate in Quality Assurance and Corporate Compliance activities as requested.
• Conduct oneself in a manner consistent with the Agency Code of Conduct and Arc Brand
• Treat all protected health information consistent with HIPAA.
• Complete all necessary trainings as assigned and ensure program staff complete necessary training.
• Adhere to Agency policies and procedures.
• Assist with Agency safety programs and promote workplace safety.
• Other related duties as assigned

Non-Essential Functions:

• Develop volunteer/job opportunities in community for program participants.
• Attend Life Plan meetings and team meetings for people receiving services as requested.
• Participate on Agency committees.
• Administer medications as trained and as designated.
• Loading and unloading buses.

Reporting Responsibilities:

• Reports to: Habilitation Manager

Supervisory Responsibilities:

• Leadership in the absence of the Habilitation Manager

Knowledge, Skills and Abilities:

• Ability to instruct others on daily living skills.
• Actively listen and be able to communicate, verbally and in writing.
• Ability to work as part of an interdisciplinary team.
• Maintain composure under pressure.
• Serve as a role model and represent the agency positively in the community.
• Ability to self-initiate projects and function autonomously as a leader when needed.

Physical Requirements:

• Ability to lift 50 pounds, and to stand, sit, kneel, and stoop
• Ability to assist an adult with personal care needs
• Be physically able to assist individuals in transferring from wheelchair to other seat when needed
• Ability to assist individuals with ambulation
• Ability to physically load, unload and secure wheelchairs during transport
• Ability to move chairs, tables and access storage areas
• Ability to drive safely
• Ability to assist people when they are having behavioral challenges

Working Conditions:

• Generally working in a typical program environment
• May involve frequent travel to off-site locations including job/volunteer locations, community recreational sites and personal residences.
• May require evening and weekend work.
• May require use of personal vehicle.

Minimum Qualifications:

• Associates Degree or LPN with one-year experience working with people with disabilities or
• High School Diploma with two years' experience working with people with disabilities