Assistant Habilitation Supervisor

The Arc - Jefferson & St. Lawrence; Village of Canton (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

The Arc Jefferson – St. Lawrence is seeking a frontline supervisor for Direct Support Professional staff in the day habilitation program. You will oversee daily operations, ensuring compliant service delivery and staff performance, while maintaining active involvement with Persons We Support.

You will work under the Habilitation Program Coordinator, supervise staff, and ensure proper documentation and regulatory compliance in a professional clinic setting within the assigned county.

Qualifications

• Associate Degree and one-year experience working with the developmentally disabled preferred; or a high school diploma or equivalency and two years’ experience working with the developmentally disabled required.
• Valid NYS drivers’ license required.

Responsibilities

• Serve as the frontline supervisor to Direct Support Professional staff working in assigned program area.
• Provide daily supervision and responsible for the daily operation of the day program site, under the direction of the Habilitation Program Coordinator.
• Spend a majority of working hours in direct contact with Persons We Support.
• Assist in training and support of Direct Support Professional staff under the direction of the Habilitation Program Coordinator.
• Maintain positive working relationships with all members of the support team and family contacts.

Skills

Developmental disabilities experience

Education

Associate Degree

High School Diploma or equivalent

Job description

Position Type/Expected Hours of Work – Flexible to the needs of the program.

Qualifications - Associate Degree and one-year experience working with the developmentally disabled preferred; or a high school diploma or equivalency and two years’ experience working with the developmentally disabled required.

Relevant Certifications – Valid/acceptable NYS drivers’ license.

Work Authorization/Security Clearance – Authorized to work in the United States.

Summary/Objective -

• Serve as the frontline supervisor to Direct Support Professional staff working in assigned program area.
• Provides daily supervision and responsible for the daily operation of the day program site, working under the direction and guidance of the Habilitation Program Coordinator.
• Spend a majority of working hours in direct contact and interaction with Persons We Support.
• Ensure timely and thorough completion of all paperwork and Therap documentation for Persons We Support in assigned classrooms.
• Responsible for assisting in the training and support of Direct Support Professional/Substitute Staff, under the direction/guidance of the Habilitation Program Coordinator to ensure staff are competent to provide services and meet the needs of people receiving services in keeping up with all regulations.
• Support the goals, objectives, and philosophy of the agency.
• Will support the Agency’s values by working with measurable signs of PRIDE.

Essential Functions – Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Responsible for participating with the implementation of goals, services, community outings, etc. with people receiving services in assigned classroom/site.
2. Assist the Habilitation Program Coordinator with the interview process for prospective DSP employees.
3. Recommend and be involved with all remedial assistance for assigned staff.
4. As necessary, intervene in instances of insubordination and deficiencies with job performance by verbally conferring with employees and inform the Habilitation Program Coordinator immediately.
5. Schedule meeting with all staff, minimally two times per month to discuss program issues, concerns, review safeguards, prepare for support meetings, address issues and review all other topics as outlined on the staff meeting minute format.
6. Assist the Habilitation Program Coordinator with the completion and presentation of staff performance evaluations for those staff in assigned site.
7. Required to complete agency management series.
8. Review progress notes for accuracy and completion. Responsible Habilitation Program Coordinator will be notified of all discrepancies. Ensure compliance with Medicaid waiver standards, contemporaneous documentation procedures, CQL standards and all other Arc Jefferson - St Lawrence policy and procedures.
9. Maintain positive working relationships with all members of the support team. Maintain good family contact, documenting all contacts with family in the Therap system on the family contact ISP program.
10. Report maintenance needs to the attention of the Habilitation Program Coordinator, ensuring the maintenance of neat and attractive work areas.
11. In conjunction with the Habilitation Program Coordinator and Assistant Director of Habilitation Services, request purchase of necessary program supplies.
12. Ensure implementation of ISP programs and staff services.
13. Participate with other members of the Support Team in the completion of initial and updating of annual comprehensive functional assessments for People We Support.
14. May be required to administer medications as directed by physicians’ orders and agency policy after successfully completing the OPWDD approved medication course and be required to maintain certification.
15. Ensure proper storage is available for all classroom equipment and supplies.
16. Complete incident/accident reports, as requested.
17. Complete attendance in Therap to ensure ability to bill for services provided.
18. Complete weekly attendance summary search to be submitted and reviewed by the Habilitation Program Coordinator.
19. Maintain current van certification.
20. Ensure all program staff is aware of pertinent information regarding people receiving services. Demonstrate a working knowledge of all Day Habilitation and agency regulations.
21. Responsible for regular monitoring and review of all personal funds for People We Support and program money on site as outlined in Day Habilitation procedures. Review of all of the ledgers is required. Participate with quarterly money audits completed by the Accounting Department.
22. Ensure the daily completion of the Day Habilitation daily assignment sheet, with review and approval to be completed by the Habilitation Program Coordinator.
23. Complete Fire Drill forms each time a drill is completed. Submit to the Assistant Director of Habilitation Services for review and signature.
24. Ensure completion and accuracy of the Vehicle Mileage and Data form each time a vehicle is utilized. Submit to Habilitation Program Coordinator at the end of each month.
25. Perform or ensure the completion of the Protecting the Workplace checklist is done a daily basis to minimize and address any possible safety hazards and to ensure all equipment is being utilized safely and properly.
26. Promote a person-centered philosophy.
27. Participate with bus aide duty, as assigned.

a ) Provide assistance and behavioral management to ensure safe transport of all passengers.

b) Assist passengers on and off the vehicle if required.

c) Assist passengers with seat belts when applicable.

d) Monitor behavioral situations during transport in accordance with SCIP-R procedures.

e) Assist driver during an emergency as per established emergency guidelines.

f) Perform a walk-through of the vehicle at completion of each run to establish all persons and belongings are off the vehicle.

g) When using Agency vehicles to transport people to and from day program or any community activity, staff will ensure vehicle is clean, wheelchair straps have been placed in proper area and the vehicle is in good repair and operational order. All concerns will be reported to supervisor/administrator and Transportation Department immediately.

Competencies –

• Ethical Conduct
• Time Management
• Work independently
• Operate various cleaning machines
• Communication with Management

Supervisory Responsibility – Serve as the frontline supervisor to Direct Support Professional staff working in assigned program area, training and monitoring of programming. Provide information to the Habilitation Program Coordinator for evaluation and corrective action as needed.

Travel – As needed within assigned County

Work Environment – The work environment is a professional clinic where the people we support attend our program services on a daily basis.

Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; lift; use hands to finger, handle or feel; and reach with hands and arms. Work may require lifting, pushing, or pulling in excess of 30 pounds.

Other Duties – This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. I have read and received a copy of the above job description and understand the responsibilities fully. I understand that the preceding job description will be reviewed/updated at least annually; more frequent updates will depend on contract needs.

AAP/EEO Statement – The Arc Jefferson – St. Lawrence has and will continue to provide all employees and applicants’ equal opportunity in the manner provided by law in all aspects of employment regardless of their age, race, creed, color, national origin, sexual orientation, disability, genetic predisposition, or carrier status, or marital status. These individuals will be recruited, referred for hiring consideration, and employed with regard to the positive and appropriate utilization of their skills and capabilities. Qualified employees will be afforded non-discriminatory consideration for promotion and job advancement, and there will be no discrimination with regard to assignments, rates of pay, promotions, transfers, training, termination, accessibility, working conditions, and benefits.