Database & Stewardship Specialist

Diocese of Winona-Rochester; Rochester (MN); On-site; USD 52,000 - 76,000; Full time

Job summary

The Diocese of Winona-Rochester is seeking a Database & Stewardship Specialist to manage parishioner and donor records, process gifts, and generate reports for leadership and ministries. You will help ensure data accuracy, security, and compliance across the stewardship program.

The role emphasizes data governance, training database users, and supporting fundraising, donor acknowledgement, and ministry planning with strong Excel skills and confidentiality.

Qualifications

• Required: Associate degree in Information Systems, Business Administration, Data Analytics or related field.
• Preferred: Bachelor's degree; minimum of 2 years in database administration or records management; church/nonprofit experience preferred.

Responsibilities

• Maintain parishioner, family, sacramental, demographic, donor and contribution records.
• Perform data audits, record cleanup, duplicate resolution and quality control reviews.
• Process gifts and donations from all approved payment methods.
• Generate standard and ad hoc reports for leadership, finance and ministries.
• Support fundraising, stewardship and donor acknowledgement activities.
• Provide training and support for database users.
• Ensure compliance with confidentiality, data security and audit requirements.

Skills

Data governance

Data analytics

Advanced Excel

Customer service

Communication

Confidentiality

Organizational skills

Education

Associate degree

Business Administration

Data Analytics

Tools

SQL

CRM systems

Job description

The Database & Stewardship Specialist serves a critical role in supporting the Diocese of Winona-Rochester's stewardship, development, parish administration, and donor relations efforts through accurate database management, contribution processing, reporting, and customer service. This position ensures the integrity and security of parishioners, family, sacramental, and donor records while providing timely and accurate information to diocesan leadership, parishes, and ministry departments.

The Specialist acts as a key resource for data governance, stewardship reporting, donor record management, contribution administration, and system support. Through meticulous attention to detail and a commitment to confidentiality, this role contributes directly to the Diocese's mission by ensuring reliable information is available to support ministry, development, and strategic decision-making.

Essential Duties and Responsibilities:

• Maintainparishioner, family, sacramental, demographic,donorand contribution records.
• Perform data audits, record cleanup, duplicateresolutionand quality control reviews.
• Process gifts and donations from all approved payment methods.
• Generate standard and ad hoc reports for leadership,financeand ministries.
• Support fundraising,stewardshipand donor acknowledgement activities.
• Provide training and support for database users.
• Ensure compliance with confidentiality, datasecurityand audit requirements.

Required Knowledge, Skills and Abilities:

Excellent communication, analytical skills, attention to detail, customer service orientation, database management knowledge, advanced Excel skills, confidentiality, organizational effectiveness, and adaptability.

Qualifications:

Required: Associate degree in Information Systems, Business Administration, DataAnalyticsor related field.

• Preferred: Bachelor's degree.Minimum of2 years of database administration, records management, or related experience. Church, nonprofit and donor management experience preferred.