Database & Stewardship Specialist

Dowr; Rochester, Northern (MN, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The Diocese of Winona-Rochester seeks a Database & Stewardship Specialist to manage parishioner, donor, and sacramental records, ensuring data integrity and secure access for diocesan leadership and ministries. You will support reporting, data audits, and donor acknowledgement, while training staff on the database tools.

Ideal candidates bring strong Excel skills, confidentiality, and experience with nonprofit donor management.

Qualifications

• Required: Associate degree in Information Systems, Business Administration, Data Analytics or related field.
• Preferred: Bachelor’s degree.
• Minimum of 2 years of database administration, records management, or related donor management experience.

Responsibilities

• Maintain parishioner, family, sacramental, demographic, donor and contribution records.
• Perform data audits, record cleanup, duplicate resolution and quality control reviews.
• Process gifts and donations from all approved payment methods.
• Generate standard and ad hoc reports for leadership, finance and ministries.
• Support fundraising, stewardship and donor acknowledgement activities.
• Provide training and support for database users.
• Ensure compliance with confidentiality, data security and audit requirements.

Skills

Communication

Analytical skills

Attention to detail

Customer service

Database management

Excel

Confidentiality

Organizational effectiveness

Adaptability

Education

Associate degree in Information Systems/Business Admin/Data Analytics

Bachelor’s degree

Job description

The Database & Stewardship Specialist serves a critical role in supporting the Diocese of Winona-Rochester's stewardship, development, parish administration, and donor relations efforts through accurate database management, contribution processing, reporting, and customer service. This position ensures the integrity and security of parishioners, family, sacramental, and donor records while providing timely and accurate information to diocesan leadership, parishes, and ministry departments.

The Specialist acts as a key resource for data governance, stewardship reporting, donor record management, contribution administration, and system support. Through meticulous attention to detail and a commitment to confidentiality, this role contributes directly to the Diocese's mission by ensuring reliable information is available to support ministry, development, and strategic decision-making.

Essential Duties and Responsibilities:

• Maintainparishioner, family, sacramental, demographic,donorand contribution records.
• Perform data audits, record cleanup, duplicateresolutionand quality control reviews.
• Process gifts and donations from all approved payment methods.
• Generate standard and ad hoc reports for leadership,financeand ministries.
• Support fundraising,stewardshipand donor acknowledgement activities.
• Provide training and support for database users.
• Ensure compliance with confidentiality, datasecurityand audit requirements.

Required Knowledge, Skills and Abilities:

Excellent communication, analytical skills, attention to detail, customer service orientation, database management knowledge, advanced Excel skills, confidentiality, organizational effectiveness, and adaptability.

Qualifications:

Required: Associate degree in Information Systems, Business Administration, DataAnalyticsor related field.

• Preferred: Bachelor's degree.Minimum of2 years of database administration, records management, or related experience. Church, nonprofit and donor management experience preferred.