Data Technician

Westfield State University; Norman (OK); Remote; USD 30,000 - 40,000; Full time

Job summary

A leading university seeks a detail-oriented individual for a remote position within the Office of Admissions & Recruitment. This role involves organizing application materials, performing data entry, and supporting various recruitment initiatives. The ideal candidate will possess a strong work ethic and communication skills, contributing to a positive student experience.

Qualifications

• 12 months of data collection or related experience required.
• Detail oriented for accuracy of data and information.
• Ability to complete work within deadlines.

Responsibilities

• Receive and organize supporting application materials.
• Perform data entry of GPA and test scores.
• Coordinate with recruitment staff for event planning.

Skills

Detail oriented

Strong organizational skills

Strong written/oral communication skills

Basic math skills

Ability to work well with interdepartmental teams

Ability to produce reports

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Organization

OU Office of Admissions & Recruitment (OAR) works to bring in the next generation of Sooners. Our team operates from Norman as well as across the state, nation and world. We provide support to incoming domestic and international freshman and transfer students as they navigate the college application and decision process. Additionally, we partner with parents, counselors, and communities in providing resources to students interested in higher education.Our goal is to build a vibrant community with limitless potential by recruiting the most academically qualified students with a variety of educational, service, involvement and community experiences.

We need someone who exhibits:

Integrity: Accountability for doing the right thing by exercising good judgment and honesty. Ability to create a safe environment for students and families and team members, including having emotional intelligence and self-awareness. Transparency,professionalismand thoughtfulness in communication.

Care:Prioritization of creating the best experience possible for each person we encounter and at every step of the student experience.Providing service to others by being friendly, welcoming and approachable.Commitment to collaboration and to being a team player with a positive attitude.

Intentionality: Strong work ethic and contribution to the excellence of the Division of Enrollment Management, OAR and OU; self-motivation. Consistency in meeting deadlines and responding in a timely manner.

Innovation:Possession of a natural curiosity to learn and a continual pursuit of personal and professional growth in the field of college enrollment management. A focus on innovation, displaying an understanding of positive change and possessing a strong analytic ability. Efficiency by researching best practices, making creativity a priority.

Scope of Position/Essential Duties:

Receive and organize supporting application materials submitted to the Office of Admissions & Recruitment (OAR).

Digitize and classify supporting documentation in admissions CRM.

Assign supporting documentation to student records.

Apply chain of custody policy to properly classify official documentation.

Procure documents from partnering higher education document vendors.

Reach out to applicants in order to communicate application status and procure required documentation.

Reach out to high school officials in order to communicate application status and procure required documentation.

Perform data entry of GPA and test scores from supporting application materials.

Perform recalculation of GPA if an anomaly is discovered.

Perform calculation of non-standard GPA if supporting materials do not conform to expected norms.

Perform calculation of Scholarship GPA from supporting application materials.

Assess applicants Academic Rigor, contributing a key component to the Holistic evaluation process employed by OAR.

Collaborate with recruitment staff to assist with the planning, preparation, and execution of OAR recruitment events.

Participate in professional development conferences and activities.

Conduct outreach initiatives to applicants and high schools to increase application completion.

Use CRM to search for duplicate student and organization records, and designate for merging.

Perform transcript evaluation to assess transferable undergraduate credits to the University of Oklahoma

Perform related duties as assigned

Retrieves, collects, reviews, and interprets data requests from faculty and staff

Creates and prepares reports, including data retrievals from different data sources.

Produces graphs, charts, and other documents.

Updates and maintains data and databases.

Meets with various entities to realize new processes for data collection.

Formulates techniques for quality data collection to ensure adequacy, accuracy, and legitimacy of data.

Ensures secure storage of data.

Performs various duties as needed to successfully fulfill the function of the position.

***THIS POSITION IS A REMOTE POSITION***

Job Location

Required Education and Experience: High School diploma or GED., AND:

• 12 months of data collection, data entry, or related experience.

Skills:

• Detail oriented for accuracy of data and information
• Ability to produce reports and complete work within deadlines
• Ability to work well with interdepartmental teams and initiatives
• Ability to effectively evaluate projects, programs and produce comprehensive reports
• Basic math skills
• Proficient in Microsoft Office
• Strong organizational skills
• Strong written/oral communication skills

Certifications:

• None

Working Conditions:

• Must be able to sit for extended periods of time doing work on a computer and via the telephone.
• Must be able to pull, push, lift, engage in repetitive motions, speak, including expressing oneself or exchanging information with others; see, including color, depth perception and clarity; and hear, including receiving detailed information orally.
• Ability to engage in repetitive motions.
• Environmental: Standard office environment.

Departmental Preferences:

• None

Supervision:

• None

Special Instructions:If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.To view the policy, visithttps://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to,admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Organization: Admissions
Job Location: Oklahoma-Norman-Norman Campus
Schedule: Full-time
Job Posting: Jun 18, 2025