Data Systems Technician, Educational Services

Fullerton Joint Union High School District; Fullerton (CA); On-site; USD 45,000 - 55,000; Full time

Job summary

A leading educational institution is seeking a Data Systems Technician responsible for data processing tasks including user training and system maintenance. The role requires operating office equipment, generating reports, and ensuring data accuracy. Candidates should have a high school diploma and two years of clerical experience in a relevant field.

Qualifications

• High school diploma required, with courses in office procedures, typing, or data entry.
• Two years of clerical experience preferred.

Responsibilities

• Provide user training on computer operations and data entry tasks.
• Monitor and maintain file space, and delete files as needed.
• Back up and reload data files during critical operations.

Skills

Data processing methods

Office equipment operation

Data accuracy verification

Education

High school graduation or equivalent

Job description

DATA SYSTEMS TECHNICIAN

BASIC FUNCTION: Under general supervision, perform tasks related to input preparation, processing, printing, filing, and distribution of data processing materials; coordinate and provide training for specified systems on campus; and perform related duties as required.

EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Provide user training on the operation of computers, peripherals, and the student application package.
2. Monitor available file space, perform file maintenance, and delete files as needed.
3. Project yearly forms usage for data processing, order forms through purchasing, and maintain inventory of forms at the site.
4. Back up, reload, and copy data files during critical operations.
5. Update the system with new releases and revisions.
6. Utilize and provide user training on current inquiry methods.
7. Create master schedule files; operate data entry equipment to enter information from lists, reports, and source documents, including data about students, classes, teachers, and rooms.
8. Set up data entry equipment according to user manuals and selected programs, configuring input and output as required.
9. Generate reports needed by staff, such as directories, mailing labels, rank reports, schedules, and rosters.
10. Check and verify student program output, correct and distribute, and verify the completeness of grade forms.
11. Create and update discipline, visitation, and comments files.
12. Establish and maintain all necessary records and reports; create schedule files.
13. Operate computer and peripheral equipment, including bursters, decollators, printers, and optical scanners.
14. Organize processing sequences based on school calendar priorities to meet deadlines.
15. Perform general recordkeeping and clerical duties as assigned.
16. Collaborate with students, staff, and parents as needed to accomplish duties.

KNOWLEDGE OF:

• Data processing methods, procedures, and equipment.

ABILITY TO:

• Operate data processing and office equipment.
• Learn and interpret practices and procedures.
• Establish workflow to meet deadlines.
• Prepare and maintain organized reports and records.
• Verify data accuracy.
• Perform typing and data entry tasks.
• Follow instructions and exercise sound judgment.
• Establish effective relationships with others.
• Detect data omissions, errors, and discrepancies.
• Maintain confidentiality of privileged information.
• Work at an appropriate pace.

REQUIREMENTS:

• High school graduation or equivalent, with courses in office procedures, typing, keyboarding, or data entry.
• Two years of clerical experience.

Note: The job description appears comprehensive and relevant. The supplemental questions are detailed, assessing familiarity with relevant software and skills. Overall, the description could benefit from clearer formatting and removal of redundant phrasing for improved readability.