Data Specialist Assistant

Jefferson-Lewis-Hamilton-Herkimer-Oneida BOCES; Gurn Spring (NY); On-site; USD 43,000 - 57,000; Full time

Job summary

Washington-Saratoga-Warren-Hamilton-Essex BOCES is seeking a data-focused professional to collect, verify, and manage student-related data. You will work with multiple systems to ensure data integrity and support reporting for NYSED, CRDC, BEDS, and DASA.

The role involves coordinating with registration, administrators, and teaching staff, under department supervision. Employment notes include on-site duties with standard work hours and a single position.

Qualifications

• Performs data verification and consistency checks across Student Data Management Systems.
• Assists in data collection, verification and reporting for state/federal systems (NYSED, CRDC, BEDS, DASA).
• Organizes data for district reports to superintendents and principals.
• Backs up internal databases used in State Reporting (Data Warehouse, etc.).

Responsibilities

• Verify data across multiple Student Data Management Systems for data integrity.
• Assist in data collection and verification for SDS and Special Education systems.
• Support data verification for federal/state reporting and timely submissions to NYSED.
• Collect data from school/community sources for district databases and reporting.
• Prepare records to aid leadership with VADIR, CRDC, BEDS, DASA reporting.
• Provide status updates on district data compliance and respond to data requests.
• Assist in aligning internal databases across departments and maintain data standards.
• Participate in special projects as needed.

Skills

Data verification

Data management

Federal/state reporting

Communication with staff

Education

30 credit hours + 2 years experience

3 years data reporting experience

Job description

Number of Positions:1

Salary:$43,128-$57,194, commensurate with experience relevant to the position

Work Hours: Monday - Friday; 8:00A-4:00P

Location: Wilton (on-site, no remote option)

This is aposition responsible for the collection of student-related data and using standard programs, for the reproduction and processing of analysis and reports of the data. There is latitude for a range of independent judgment within established guidelines and procedures. In the collection of data, this position will have considerable contact with registration staff, administrators, and teaching staff. The work is performed under the general direction of the department supervisors. The incumbent does related work as required.

• Performs timely data verification and consistency checks across multiple Student Data Management Systems to ensure the integrity of the data;
• Assists in the management of data collection and verification of data for the Student Data Management System and the Special Education Student Management System;
• Assists in the data verification for federal and state reporting, ensuring the timely and accurate submission to NYSED
• Assists in the collection of data from various school and community sources for the district database;
• Organize data and prepare records and reports to assist superintendents and principals with Violence and Disruptive Incidents Reports (VADIR), Civil Rights Data Collection (CRDC), Basic Education Data System (BEDS) and Dignity for All Students Act(DASA) reporting, etc.
• Assists in providing status reports regarding the district’s compliance to the superintendent and responds to requests for data for analysis purposes;
• Backs up internal databases utilized in State Reporting, i.e. Data Warehouse, etc.
• Assists districts with aligning internal database systems and consolidating data, as well as maintaining consistency of data standards across departments and functions;
• Assists in the performance of special projects as requested;

• Successful completion of thirty (30) credit hours of college-level coursework within a liberal arts course of study or related field and two(2) years of experience operating a personal computer and equipment involved in processing data and data analysis; OR
• Three (3) years of experience in managing data reporting and analyzing data; OR
• An equivalent combination of training and experience as defined by the limits of (a) and (b)

Note:Vacancies are filled by a certified list provided by Washington County Civil Service. Should no certified list be available, candidates appointed to this position will serve in a provisional appointment in accordance with New York State Civil Service Law. The candidate must successfully complete a competitive examination and be eligible for appointment in accordance with Civil Service Law and the Civil Service Rules for Washington County to obtain a permanent appointment.

The Washington-Saratoga-Warren-Hamilton-Essex BOCES does not discriminate in its programs and activities, including employment and admission as applicable, on the basis of actual or perceived race, color, creed, sex, sexual orientation, national origin, religion, age, economic status, marital status, veterans' status, political affiliation, domestic victim status, use of a guide dog, hearing dog or service dog, disability, or other classifications protected under federal or state law, and provides equal access to the Boy Scouts and other designated youth groups. The designated district compliance officer(s) will coordinate compliance with the nondiscrimination requirements of Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, as amended, the Boy Scouts of America Equal Access Act, and the New York State Human Rights Law. The WSWHE BOCES Civil Rights Compliance Officers are: Katelynn Attanasio and David Ashdown, Washington-Saratoga-Warren-Hamilton-Essex BOCES, 267 Ballard Road, Suite 5, Wilton, NY 12831. phone: [phone], email: [e-mail]. Complaints may also be filed with the Office for Civil Rights, New York Office, U.S. Department of Education, 32 Old Slip, 26th Floor, New York, NY 10005- 2500, phone [phone], fax [phone], email: [e-mail].