Data Specialist, Alumni Relations

Tyler Junior College; McKinney (TX); On-site; USD 21,000 - 30,000; Part time

Job summary

Tyler Junior College is seeking a Part-Time Data Specialist to maintain alumni digital records and process memberships in the CRM. This role supports events and communications by generating mailing lists and data reports.

Under supervision, you will ensure data accuracy, handle confidential information, and collaborate with Alumni Relations to support campus programs and initiatives. Regular hours and data integrity focus.

Qualifications

• Experience working with data and CRMs.
• Proficiency with Microsoft Office Suite, especially Excel.
• Experience with programs that produce digital content (Constant Contact, JotForm, Raiser's Edge).

Responsibilities

• Maintain alumni digital records with accuracy and integrity.
• Record Alumni Association memberships in the CRM and process communications to members.
• Assist in creating data reports and mailing lists for events.
• Provide data-related support for Alumni Relations activities.

Skills

Collaboration/Teamwork

Attention to Detail

Time Management

Written Communication

Interpersonal Skills

Customer Service

Confidentiality

Self-Starter

Quick Learner

Education

High School diploma or equivalent

Tools

Excel

Constant Contact

JotForm

Raiser’s Edge

Job description

The TJC Office of Alumni Relations is seeking an enthusiastic Part-Time Data Specialist to join our dynamic team! In this role, you'll help maintain the accuracy and integrity of the alumni digital records by performing updates and corrections as needed. Under the supervision of the Manager of Alumni Operations, the data specialist will record Alumni Association memberships and process communications to new and returning members. The data specialist will assist in the creation of data reports and mailing lists as needed to support events and activities of the Alumni Relations Office.

• Maintain Digital Records:
  • Ensure the accuracy and integrity of alumni digital records.
  • Perform updates and corrections to maintain current and correct data.
• Record Memberships:
  • Accurately record Alumni Association memberships in the CRM.
  • Process communications to new and returning members.
• Assist with Data Reports:
  • Contribute to the creation of data reports.
  • Generate and manage mailing lists to support various events and activities.
• Support Alumni Relations Activities:
  • Provide data-related support for events and initiatives organized by the Alumni Relations office.

COMPETENCIES

Knowledge, Skills, And Abilities

• Collaboration/Teamwork, Computer Software Skills, Customer Service, Detail-Oriented, Internet Research, Interpersonal Skills, Written Communication, Excellent Organizational Skills and Attention to Detail, Time Management, Must maintain confidentiality of data records, Ability to learn quickly, Self-Starter

SUPERVISORY RESPONSIBILITIES

Individual Contributor

Work Environment

Regular work required outside of normal business hours

Physical Demands

Sitting, walking, standing, lifting up to (~35 lbs.), typing

Travel Required

No

Required Education

High School diploma or equivalent

Required Experience

• Experience working with data and CRMs
• High level of proficiency with Microsoft Office Suite, especially Excel
• Comfortable working with programs that produce digital content (e.g., Constant Contact, JotForm, Raiser’s Edge)

EXPECTATIONS

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• Will have contact – in person, by email, or by phone – with staff, students, and the general public.
• Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
• Regular and punctual attendance is an essential function of each employee.

NOTE: With or without reasonable accommodation, the individual in this position must possess the competencies and must be able to perform the essential functions and duties of the job as described above - including essential tasks requiring specific physical demands.