Data Retrieval Specialist

Penfield Central School Dist; City of Rochester (NY); On-site; USD 26,000 - 37,000; Full time

Job summary

Penfield Central School District is seeking a Data Retrieval Specialist to support planning, research and evaluation of instructional and enrollment needs. The role includes supervising data retrieval from multiple sources, compiling statistics for state and federal reporting, and coordinating with districts and BOCES for accuracy and compliance.

The position requires familiarity with educational data systems and Civil Service eligibility, with a starting rate of $23/hr.

Qualifications

• Must currently hold the Data Retrieval Specialist title or be on the Civil Service Eligible list for Data Retrieval Specialist or meet Monroe County Civil Service minimal qualifications.

Responsibilities

• Oversees the retrieval and organization of student data through various educational source systems.
• Responsible for all SIRS data collection and reporting.
• Oversees applicable data retrieval for state aid reporting.
• Coordinates census data for student population and mobility data.
• Coordinates all activities related to collection of accountability data.
• Coordinates with Special Education on data collection and maintenance.
• Directs collection of statistical data for BEDS and OCR reporting.
• Collaborates on data integration with systems like Infinite Campus, Frontline, Mosaic.
• Serves as liaison to BOCES MAARS for state reporting.
• Attends District/BOCES meetings as requested.
• Prepares statistical reports and supports additional district data reporting needs.

Skills

Data retrieval

Data analysis

Education

Bachelor's degree with data analysis experience

High school diploma with 5 years data experience

Job description

Overview

This position involves retrieval, organization and tabulation of data used in the planning, research and evaluation of a school district's instructional and enrollment needs, objectives and programs. Employees of this class supervise the retrieval of data for use in projects and programs by analyzing computer printouts or manually searching through school records and reports. The employee reports directly to and works under the general supervision of an administrator. Does related work as required.

Posting August 31, 2026

DATA RETRIEVAL SPECIALIST (#1726)

Overview

This position involves retrieval, organization and tabulation of data used in the planning, research and evaluation of a school district's instructional and enrollment needs, objectives and programs. Employees of this class supervise the retrieval of data for use in projects and programs by analyzing computer printouts or manually searching through school records and reports. The employee reports directly to and works under the general supervision of an administrator. Does related work as required.

TERMS OF EMPLOYMENT

• District Office
• 7:30 am - 4:00 pm, 1/2 hour unpaid lunch
• $23.00/hr. Starting
• 12 months, work summers & school breaks
• Effective Immediately
• Must be on the current Civil Service list or qualify to sit for the exam

Responsibilities

• Oversees the retrieval and organization of student data through various educational source systems;
• Responsible for all SIRS data collection and reporting;
• Oversees applicable data retrieval for state aid reporting;
• Coordinates census data for elementary and secondary school student population; Compiles and tracks mobility data relative to flow of student population;
• Coordinates all activities related to the collection of all accountability data;
• Coordinates with the Special Education office on the collection and maintenance of Special Education data;
• Directs the collection of all statistical data for Basic Education Data Systems (BEDS) and Office of Civil Rights, including all necessary in-service and building coordination;
• Collaborates on data integration with technological systems such as Infinite Campus, Frontline, Mosaic, etc.;
• Serves as liaison to BOCES MAARS for state reporting;
• Attends District/BOCES meetings as requested;
• Prepares statistical reports;li>Supports additional district data reporting or analysis needs as they arise to ensure accuracy, compliance and continuity of district data operations

Qualifications

Must currently hold the Data Retrieval Specialist title or be on the current Civil Service Eligible list for Data Retrieval Specialist or meet the Monroe County Civil Service minimal qualifications listed below:

• Graduation from high school or possession of an equivalency diploma plus EITHER:
• Graduation from a regionally accredited or New York State registered college or university with a Bachelor's degree, plus one (1) year of paid full-time or its part-time equivalent experience involving the compilation, organization and analysis of statistical data, or activities associated with data retrieval; OR,
• Graduation from high school or possession of a high school equivalency diploma, plus five (5) years of experience as defined in (A) above; OR,
• An equivalent combination of training and experience as defined by the limits of (A) and (B)

DEADLINE:

September 14, 2026