Data & Research Operations Analyst — Vendor & Spend

Jain Global, LLC; New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

Jain Global, LLC is seeking a Data and Research Management Analyst to join its Vendor Management team in New York. You will own inventory management of data and research assets and oversee invoice processing across a global vendor base, working with Finance, Technology, and business stakeholders.

The role requires 3–5 years of market data administration experience, hands-on with Optimize Spend (FITS), strong Excel skills, and excellent attention to detail.

Qualifications

• Bachelor's degree or equivalent experience.
• 3-5 years of experience in market data administration, vendor management, or market data operations within financial services.
• Hands-on experience with Optimize Spend (FITS) from The Roberts Group.
• Experience managing market data inventories and processing vendor invoices.
• Strong proficiency in Microsoft Excel, including PivotTables, XLOOKUP, and data analysis.

Responsibilities

• Maintain the firm's data and research inventory, ensuring the accuracy of subscriptions, users, services, and entitlements within Optimize Spend (FITS).
• Process market data adds, changes, transfers, and terminations while maintaining complete audit trails.
• Review, validate, reconcile, allocate, and coordinate payment of vendor invoices, resolving discrepancies with vendors, Finance, and internal stakeholders.
• Support monthly accruals, spend reporting, and budget tracking activities.
• Reconcile vendor entitlement reports against internal records and identify opportunities for optimization.
• Produce operational reporting, forecasting and metrics related to inventory, spending, and vendor activity.
• Partner with Vendor Management during contract renewals by validating inventory, usage, and billing information.
• Maintain documentation of data sources, workflows, and governance processes.
• Manage and support exchange audits and compliance queries.
• Identify opportunities to streamline processes, improve data quality, and enhance operational efficiency.

Skills

Data administration

Vendor management

Excel (PivotTables, XLOOKUP)

Attention to detail

Analytical thinking

Education

Bachelor's degree

Tools

Optimize Spend (FITS)

Bloomberg

Job description

Jain Global, LLC is seeking a Data and Research Management Analyst to join its Vendor Management team in New York. You will own inventory management of data and research assets and oversee invoice processing across a global vendor base, working with Finance, Technology, and business stakeholders.

The role requires 3–5 years of market data administration experience, hands-on with Optimize Spend (FITS), strong Excel skills, and excellent attention to detail.