Data Reporting and Administrative Systems Specialist

Radiology Physicians, Inc; Jamestown (OH); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Radiology Physicians, Inc is seeking a highly organized, computer-savvy professional to support administrative and operational needs of the medical practice. The role involves data reporting, systems support, light project coordination, and general admin tasks.

Most work is remote, with in-office days a few times per month at our Dayton/Jamestown, OH location. The ideal candidate enjoys data, improving processes, and helping others use technology effectively.

Qualifications

• Experience creating accurate, easy-to-understand reports.
• Advanced Excel: functions, pivot tables, lookups, charts.
• Experience pulling information from multiple systems.
• Experience modifying forms in Adobe Acrobat.
• Knowledge of Microsoft 365 in a business setting.
• Experience building dashboards.
• Strong organizational skills and attention to detail.
• Ability to work independently in a remote environment.

Responsibilities

• Pull data from multiple systems.
• Create and maintain reports and dashboards.
• Maintain HR data in database (Kintone).
• Update forms using Adobe Acrobat.
• Support Microsoft 365 apps.
• Organize shared files and templates.
• Provide light project management support.
• Maintain project lists and deadlines.
• Prepare meeting materials and templates.
• Document processes and procedures.
• Assist staff with basic IT questions.
• Coordinate with outside IT for escalations.
• Assist colleagues with technology usage.

Skills

Advanced Excel

Power BI

Kintone

Adobe Acrobat

Microsoft 365

Dashboard development

Data reporting

Attention to detail

Tools

Power BI

Kintone

Adobe Acrobat

Microsoft 365

Job description

Work Arrangement: Approximately 80% remote

Location: Dayton, Ohio/Jamestown, OH

Schedule: M-F - Daytime hours

Position Summary

We are looking for a highly organized, computer-savvy professional to support the administrative and operational needs of our medical practice.

This position is a combination of data reporting, systems support, light project coordination, and general administrative assistance. The ideal candidate enjoys working with data, improving processes, keeping information organized, and helping others use technology more effectively.

This role may be structured as either a full-time or part-time position, depending on the candidate’s experience and availability. Most work can be completed remotely, although in-office availability will be required a few days per month.

Key Responsibilities

Data Reporting and Dashboards

• Pull data from multiple business and practice systems.
• Combine, organize, validate, and analyze data for recurring and ad hoc reports.
• Create and maintain reports using advanced Microsoft Excel functions.
• Develop and maintain operational dashboards in Excel, Power BI, or a similar reporting platform.
• Identify inconsistencies or missing information and work with the appropriate team members to resolve them.
• Help improve the accuracy, consistency, and presentation of operational data.

Systems and Database Support

• Maintain employee and HR-related information in existing database (Kintone).
• Update records, forms, workflows, and reports within Kintone as needed.
• Help ensure that information stored in administrative systems is accurate and current.
• Create, update, and modify electronic forms using Adobe Acrobat, including fillable PDF forms.
• Support the effective use of Microsoft 365 applications, including Excel, Word, Outlook, Teams, OneDrive, and SharePoint.
• Assist with organizing shared files, folders, templates, and administrative resources.

Project and Operational Support

• Provide light project management support for administrative and practice initiatives.
• Maintain project lists, deadlines, status updates, and follow-up items.
• Help keep projects and operational priorities organized and moving forward.
• Create meeting materials, trackers, templates, and other tools to support practice operations.
• Document processes and develop basic procedures or reference guides.
• Assist with administrative projects and other duties related to practice operations.
• Serve as a resource for routine computer and software questions within the administrative office.
• Assist staff with basic questions related to Microsoft 365, Adobe, shared files, spreadsheets, and other office technology.
• Help troubleshoot routine issues and coordinate with outside IT support when a problem requires technical escalation.
• Provide patient and practical assistance to team members who may be less comfortable using technology.

Qualifications

• Strong overall computer skills and the ability to learn new systems quickly.
• Advanced Microsoft Excel skills, including experience with functions, formulas, pivot tables, lookups, charts, data validation, and data organization.
• Experience pulling information from multiple systems and creating accurate, easy-to-understand reports.
• Experience creating or modifying forms using Adobe Acrobat.
• Working knowledge of Microsoft 365 in a business environment.
• Experience developing or maintaining dashboards.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and follow through on assignments.
• Strong written and verbal communication skills.
• Ability to work independently in a primarily remote environment.
• Comfortable assisting colleagues with routine computer and software queries.
• Ability to handle confidential business and employee information appropriately.

Preferred Qualifications

• Experience with Power BI or another business intelligence or dashboard platform.
• Experience with Kintone or a similar database or workflow management system.
• Experience working in a physician practice, healthcare organization, or other medical setting.
• Familiarity with healthcare administrative or practice management systems.
• Experience supporting projects, process improvement initiatives, or operational reporting.

Healthcare experience is helpful but not required. We are most interested in finding someone who is dependable, organized, technically capable, and comfortable working across a variety of administrative and operational responsibilities.

Ideal Candidate

The right person for this position is someone who:

• Enjoys working with spreadsheets, reports, systems, and processes.
• Can take information from different sources and turn it into a useful report or dashboard.
• Notices when information does not look right and takes the initiative to investigate.
• Is comfortable moving between detailed data work and general administrative support.
• Keeps projects and follow-up items organized without needing constant direction.
• Communicates clearly and works well with individuals who have different levels of technical ability.
• Is flexible and willing to help with a variety of practice operations needs.

This position is approximately 80% remote. The employee must have a reliable internet connection and an appropriate workspace for handling confidential information. In-office work at our Jamestown, OH location will be required a few days per month for training, team collaboration, and projects.

The specific schedule and number of hours may be structured around the needs of the practice and the qualifications of the selected candidate.

Compensation

$25-$35 per hour, depending on experience, technical skills, and schedule. This position may be structured as either full-time or part-time. Candidates with significant Power BI, data analytics, or dashboard-development experience may be considered at a higher rate