Data Reporting Analyst

Cal Poly Pomona; Pomona (CA); On-site; USD 54,000 - 57,000; Full time

Job summary

Cal Poly Pomona is seeking a Data Reporting Analyst in Pomona to support donor relations and fundraising analytics using Raiser's Edge. This full-time, on-site position requires attention to data quality and reporting discipline.

You will produce weekly, monthly and ad-hoc reports, build queries and dashboards, validate data, and collaborate with the Advancement Operations and VP Analytics teams to drive informed decisions.

Qualifications

• Bachelor's degree or equivalent training/experience in analysis and policy-related work.
• Working knowledge of budgets and administrative procedures.
• Experience with data queries, reporting, and governance.

Responsibilities

• Assist with producing weekly, monthly, quarterly reports from donor database.
• Create queries, reports, and data visualizations for fundraising and engagement strategies.
• Develop dashboards tracking revenue, gifts, and pipeline activity.

Skills

Database reporting

Data validation

Data integrity

Fundraising data systems

Education

Bachelor's degree or equivalent

Tools

Raiser's Edge

Job description

Data Reporting Analyst

Job No: 563045

Work Type: Staff

Location: Pomona

Categories: Unit 9 - CSUEU - Technical Support Services,Administrative, Temporary, Full Time, On-site (work in-person atbusiness location)

Type of Appointment: Full-Time, Long TermTemporary (1-year appointment)

Job Classification: AdministrativeAnalyst/Specialist Non Exempt

Anticipated Hiring Range: $4,799-$5,093 permonth

Work Schedule: Monday - Friday 8:00am -5:00pm

Other: Priority consideration will be given tointernal applicants

THE DEPARTMENT:

The Division of University Advancement is one of five centraldivisions of the university whose primary purpose is to enhance theprivate support and knowledge of the university. This isaccomplished by initiating programs, events and activities thatstimulate the involvement and interest of alumni, friends, parents,corporations and foundations to develop relationships that willfoster and stimulate giving to the university. The office the VicePresident of University Advancement oversees the offices ofdevelopment, alumni and external relations, advancement operations,finance and administration, government and community relations andannual giving. The division manages and operates the Cal PolyPomona Philanthropic Foundations which serves as the officialentity to receive and manage all contributions to the University.Under the telework policy it is understood that your physicalpresence may be required on individual scheduled remote days basedon the needs of the campus, division, department, or request ofyour HEERA Manager.

DUTIES AND RESPONSIBILITIES:

Reporting, Analysis, Data Integrity

• Assist with producing weekly, monthly, quarterly, and othernecessary reports from the database for distribution.
• Assist with executing queries, reports, and data visualizationsfrom the donor database for fundraising and engagement strategiesand respond to user data requests.
• Utilize practical experience to formulate, interpret, andprovide solutions to enhance query capabilities dashboards,performance metrics, planning, strategy, and timing of operationaland fundraising activities.
• Assist with creating forecasting projections and analyticalreports.
• Assist with identifying the strengths and weaknesses ofalternative solutions and developing conclusions andrecommendations for consideration.
• Under general supervision of the HEERA manager and withtechnical guidance from other Administrative Analyst/Specialiststaff, support appropriate data use through established planning,policies, and protocols.
• Ensure data and system integrity.
• Identify, analyze, and perform data cleanup as needed.
• Assist with data assessment, mapping, migration,implementation, testing, and validation of current, related, andfuture systems.

Campaign Readiness

• Performs technical, analytical, and data governanceresponsibilities to establish and support divisional campaignreadiness.
• Conducts database assessments and creates data hygiene andintake protocols to support record accuracy and dataintegrity.
• Collaborates on campaign schema design, field mappings, andmigration testing across relational databases and warehouseenvironments.
• Authors, tests, and deploys queries.
• Works with the AVP of Advancement Operations, Lead Analyst, andVP Analytics team to develop and maintain dashboards that trackcampaign needs such as revenue, gift pyramids, and pipelineactivity.
• Facilitates data validation for wealth screenings and externalintegrations, while establishing reporting documentation anddefinitions for divisional stakeholders.

Customer Service and Business Process Guides

• Assist users with Raiser's Edge questions and identifytechniques that may improve productivity for the usercommunity.
• Assist users with questions and requests for changes toreports, dashboards, exports, etc.
• Create and maintain business process guides/maps both forinternal/external use related to data queries, reporting, datacleaning/integrity, and use of data structures/fields.
• In collaboration with other Administrative Analyst/Specialiststaff, meet with units within University Advancement to understandand document data needs, identify potential solutions, and assistwith developing implementation timelines.
• Provide feedback to lead on policy changes that may berequired.

Technology

• Explores and provides analysis of emerging technologies inphilanthropy, fundraising, higher education, data and prospectanalysis, predictive modeling, engagement scoring, and businessintelligence.
• Other duties as assigned

QUALIFICATIONS:

• Bachelor's Degree - AND/OR the equivalent training andadministrative work experience involving study, analysis, and/orevaluation leading to the development or improvement ofadministrative policies, procedures, practices, or programs.
• Working knowledge of general practices, program, and/oradministrative specialty.
• Basic knowledge of and ability to apply fundamentalconcepts.
• Working knowledge of budget policies and procedures.
• Ability to learn, interpret, and apply a wide variety ofpolicies and procedures relating to and impacting the applicableprogram, organizational unit, and/or administrative specialty.
• Knowledge of basic methods and procedures for research andstatistical analysis and the ability to apply them.
• Ability to analyze data and make accurate projections usingbusiness mathematics and basic statistical techniques. Ability toorganize and plan work and projects including handling multiplepriorities.
• Ability to make independent decisions and exercise soundjudgment.
• Ability to compile, write, and present reports related toprogram or administrative specialty.
• Demonstrated ability establish and maintain cooperative workingrelationships.

PREFERRED QUALIFICATIONS:

• Two years of experience working with online or web-baseddatabase applications and information sources.
• Experience with database reporting, data validation, dataintegrity, or related analytical functions.
• Experience working with advancement, fundraising, donor, orhigher education data systems.

Out of State Work

The California State University (CSU) system is a network oftwenty-three public universities providing access to a qualityeducation through the support of California taxpayers. Part ofCSU's mission is to prepare educated, responsible individuals tocontribute to California's schools, economy, culture, and future.As an agency of the State of California, the CSU's businessoperations almost exclusively reside within California. The CSUOut-of-State Employment Policy prohibits hiring employees toperform CSU-related work outside California. For more information,go to CaliforniaState University Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment tofinal job candidates, pending the satisfactory completion of abackground check (including a criminal records check). Theconditional offer of employment may be rescinded if the backgroundcheck reveals disqualifying information, and/or it is discoveredthat the candidate knowingly withheld or falsified information. Indetermining the suitability of the candidate for the position, CalPoly Pomona will give an individualized assessment to anyinformation that the applicant submits for consideration regardingthe criminal conviction history such as the nature, gravity andrecency of the conviction, the candidate's conduct, performance orrehabilitation efforts since the conviction and the nature of thejob applied for. For more information, go to CaliforniaState University Background Check Policy.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have receiveda final administrative decision or final judicial decisiondetermining that they have committed sexual harassment within thelast 7 years only after a determination is made that they meet theminimum qualifications for the position, and before an offer ofemployment is extended. Applicants who reach the final stages ofthe application process must also sign a release form thatauthorizes the release of information by the applicant's currentand/or former employers to the CSU concerning any substantiatedallegations of misconduct.

CSU Classification Salary Range

This position is part of the CSUEU bargaining unit 9. The CSUClassification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Scheduleis located on the CSU Salary Schedule website. The classification salary rangefor this position according to the respective skill level is:minimum $4,799 and maximum $6,992 per month. Please refer to theanticipated hiring range for the appropriate salary rate for thisparticular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to workin the United States. In compliance with federal law, all personshired will be required to verify identity and eligibility to workin the United States and to complete the required employmenteligibility verification form upon hire. For more information, gothe I-9Acceptable Documents website.

University Driving Requirement

Positions that require driving for university business by using apersonal or state vehicle must comply with the AuthorizedUniversity Driver Policy. Driving records are monitored andevaluated by the Risk Management Department. The Risk ManagementDepartment evaluates a good driving report based on the followingcriteria. The driver must: 1. Have a valid California or otherState Driver's license. 2. Have no more than 3 motor vehicleviolations or been the cause of 3 accidents in a 12-month period(or any combination of 3 thereof) 3. Not have more than 3 DMVPoints, if their license is Class C or, 4. Not have more than 5 DMVPoints, if their license is Class A, B, or C with endorsements. Formore information, go to Authorized University Driver Policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campussecurity legislation, including the Jeanne Clery Campus Safety Act,California Education Code section 67380, and the Higher EducationOpportunity Act (HEOA), Cal Poly Pomona's Annual Security Reportand Annual Fire Safety Report are available for viewing at Cal PolyPomona's Annual Security Report and Cal Poly Pomona's Annual Fire Safety Report.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or inany other manner discriminate against employees or applicantsbecause they have inquired about, discussed, or disclosed their ownpay or the pay of another employee or applicant. For moreinformation, see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employeeswith disabilities. Applicants with questions about access orrequiring a reasonable accommodation for any part of theapplication or hiring process should contact the ADA Coordinator byemail at [e-mail]. Formore information, go to Employment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, CalPoly Pomona provides equal opportunity in employment withoutunlawful discrimination or preferential treatment based on race,sex, color, ethnicity, or national origin. Our commitment to equalopportunity means ensuring that every employee has access to theresources and support they need to thrive and succeed in auniversity environment and in their communities. Cal Poly Pomonacomplies with Title VI of the Civil Rights Act of 1964, Title IX ofthe Education Amendments of 1972, the Americans with DisabilitiesAct (ADA), Section 504 of the Rehabilitation Act, the CaliforniaEquity in Higher Education Act, California's Proposition 209 (Art.I, Section 31 of the California Constitution), other applicablestate and federal anti-discrimination laws, and CSU'sNondiscrimination Policy. We prohibit discriminatory preferentialtreatment, segregation based on race or any other protected status,and all forms of discrimination, harassment, and retaliation in alluniversity programs, policies, and practices.

As a federal contractor, Cal Poly Pomona complies with the VietnamEra Veterans' Readjustment Assistance Act (VEVRAA) and requestspriority referral of protected veterans for our job openings.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page.

Advertised: October 13, 2026 (9:00 AM) Pacific DaylightTime

Applications close: October 27, 2026 (11:55 PM)