Associate Director, Volunteer Engagement

Cal Poly Pomona; Pomona (CA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Educational Benefits

Employee Assistance Program

Wellness programs

Job summary

Cal Poly Pomona seeks an Associate Director, Volunteer Engagement to lead student programs, alumni mentoring, and donor relations. You will oversee online communities, chapter activities, and partnerships with the Annual Fund to foster ongoing alumni participation and volunteer service on campus.

The role is full-time, on-site in Pomona, with schedule Monday–Friday, and occasional evenings/weekends to support events and programs.

Qualifications

• Bachelor's Degree required.
• Driver's license required.
• Minimum of 3 years of professional outreach/university advancement experience.
• Ability to travel, and work nights and weekends.
• Budget management and stakeholder coordination experience.

Responsibilities

• Manage the Dining with Broncos program including recruitment, planning, communications, marketing, outreach, student training, event coordination, and post-event evaluation.
• Oversee alumni mentoring program and online community initiatives to engage volunteers with students.
• Collaborate with colleges to integrate programs into the student experience and engage 20+ online communities.
• Coordinate outreach to student organizations, chapter meetings, and events; support chapter growth and engagement.
• Develop pipelines linking student alumni to graduates; coordinate memberships, mixers, and targeted communications.

Skills

Volunteer management

Donor relations

Event management

Relationship building

Education

Bachelor's Degree

Driver's license

Job description

Associate Director, Volunteer Engagement

Job No: 563573 Work Type: Management (MPP), Staff Location: Pomona Categories: MPP, At-Will, Fundraising & AlumniRelations, Full Time, On-site (work in-person at businesslocation)

Type of Appointment

Full-Time, At Will

Job Classification

Administrator I

Anticipated Hiring Range

$80,000-$90,000 annually(Commensurate with skills and qualifications)

Work Schedule

Monday - Friday, 8:00 a.m. - 5:00p.m.

THE DEPARTMENT

The Division of University Advancement is one of five centraldivisions of the university, whose primary purpose is to enhancethe university's private support and knowledge. This isaccomplished by initiating programs, events, and activities thatstimulate the involvement and interest of alumni, friends, parents,corporations, and foundations to develop relationships that willfoster and stimulate giving to the university. The office of theVice President of University Advancement oversees the offices ofdevelopment, alumni and external relations, advancement services,annual giving, and government and external affairs. The divisionmanages and operates the Cal Poly Pomona Philanthropic Foundations,which serves as the official entity for receiving and managing allcontributions to the University.

DUTIES AND RESPONSIBILITIES

Student Program Management

• Manage the Dining with Broncos Program, including participantrecruitment, program planning, communications, marketing, outreach,student training, event coordination, and post-eventevaluation.
• Oversee the alumni mentoring program and expanding onlinecommunity initiative, which engage current and prospective alumnivolunteers and connect them with students.
• Collaborate with colleges to implement and integrate theseprograms into the student experience.
• Provide oversight for more than 20 online communities bymonitoring communications, supporting marketing efforts, andmeeting regularly with college liaisons, faculty, and associatedeans to increase participation, usability, and engagement.

Chapter Support:

• Assist the Director of Alumni and Chapter Programs bycoordinating and attending chapter meetings and events, conductingoutreach to student organizations, and supporting initiatives thatpromote chapter growth, engagement, and programming.
• Manage the Student Alumni Ambassador Program, a studentorganization that strengthens connections and serves as a bridgebetween current students and alumni.
• Oversee tabling and promotional activities designed to engagestudents at campuswide events, including Club Fair, Resource Fair,BroncoBound, and Cal Poly Pomona Open House. Represent AlumniEngagement on relevant campuswide committees that support studentoutreach, engagement, and programming.
• Collaborate with the Annual Fund team to develop astudent-to-recent-graduate engagement pipeline that sustainsconnections with the university following graduation. Coordinateinitiatives such as recent-graduate memberships, networking mixers,targeted communications, and other programs designed to encouragecontinued participation and long-term alumni engagement.
• Collaborate with university and marketing partners to developand provide promotional content that effectively increasesawareness of local programs among student organizations, clubs,Associated Students, Inc. (ASI), and other campus partners.
• Oversees the planning and execution of CPP sporting events thatprovide CPP spirit and opportunities for donor engagement.

QUALIFICATIONS

• Bachelor's Degree - from an accredited university is
• DL NUMBER - Driver's license, Valid and in State Valid CAdrivers license with proof of insurance Upon Hire Required
• Minimum of 3 years of professional experience required inoutreach or university advancement work.
• Manage multiple budgets
• Establish and maintain effective working relationships on andoff campus
• Volunteer management
• Donor and volunteer relations
• Able to develop sound conclusions regarding programming andevent management
• Travel, work nights and weekends

PREFERRED QUALIFICATIONS

• Planned giving certification, CFP, or legal degreepreferred
• With experience in the practice of law including specificemphasis in areas of taxation, trusts and estates, probate,corporations, contracts, or real estate.
• Master's degree from an accredited university preferred.

Benefits

At California State University (CSU), we prioritize the health,growth, and success of our employees. Our benefits program reflectsour commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed atleast half-time (.50 FTE) with an appointment lasting more than sixmonths and one day. Benefits eligibility and offerings may varybased on appointment type, classification, and applicablecollective bargaining agreement. Eligible employees may have accessto a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days peryear, based on employee group and/or length of service; 14 paidholidays; and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental,and vision plans.
• Retirement Plans: Participation in the CalPERSdefined benefit plan, along with voluntary savings options such as403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiverprograms for eligible employees; dependent eligibility varies byemployee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees andtheir families.
• Additional Benefits: Wellness programs,professional development opportunities, and insurance optionsincluding life, disability, and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to theirposition.

Additionally, the CSU Total Compensation Calculator is available to helpprospective employees understand the full value of the CSU benefitspackage and how it complements base salary.

Out of State Work

The California State University (CSU) system is a network oftwenty-three public universities providing access to a qualityeducation through the support of California taxpayers. Part ofCSU's mission is to prepare educated, responsible individuals tocontribute to California's schools, economy, culture, and future.As an agency of the State of California, the CSU's businessoperations almost exclusively reside within California. The CSUOut-of-State Employment Policy prohibits hiring employees toperform CSU-related work outside California. For more information,go to the CaliforniaState University Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment tofinal job candidates, pending the satisfactory completion of abackground check (including a criminal records check). Theconditional offer of employment may be rescinded if the backgroundcheck reveals disqualifying information, and/or it is discoveredthat the candidate knowingly withheld or falsified information. Indetermining the suitability of the candidate for the position, CalPoly Pomona will give an individualized assessment to anyinformation that the applicant submits for consideration regardingthe criminal conviction history such as the nature, gravity andrecency of the conviction, the candidate's conduct, performance orrehabilitation efforts since the conviction and the nature of thejob applied for. For more information, go to the CaliforniaState University Background Check Policy.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have receiveda final administrative decision or final judicial decisiondetermining that they have committed sexual harassment within thelast 7 years only after a determination is made that they meet theminimum qualifications for the position, and before an offer ofemployment is extended. Applicants who reach the final stages ofthe application process must also sign a release form thatauthorizes the release of information by the applicant's currentand/or former employers to the CSU concerning any substantiatedallegations of misconduct.

CSU Classification Salary Range

This position is part of the MPP bargaining unit M80. The CSUClassification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Scheduleis located on the CSU Salary Schedule website. The classification salary rangefor this position according to the respective skill level is:minimum $4,135 and maximum $12,288 per month. Please refer to theanticipated hiring range for the appropriate salary rate for thisparticular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to workin the United States. In compliance with federal law, all personshired will be required to verify identity and eligibility to workin the United States and to complete the required employmenteligibility verification form upon hire. For more information, gothe I-9Acceptable Documents website.

University Driving Requirement

Positions that require driving for university business by using apersonal or state vehicle must comply with the AuthorizedUniversity Driver Policy. Driving records are monitored andevaluated by the Risk Management Department. The Risk ManagementDepartment evaluates a good driving report based on the followingcriteria. The driver must: 1. Have a valid California or otherState Driver's license. 2. Have no more than 3 motor vehicleviolations or been the cause of 3 accidents in a 12-month period(or any combination of 3 thereof) 3. Not have more than 3 DMVPoints, if their license is Class C or, 4. Not have more than 5 DMVPoints, if their license is Class A, B, or C with endorsements. Formore information, go to the Authorized University Driver Policy.

Conflict of Interest

This position is a \"designated position\" in the California StateUniversity's Conflict of Interest Code. The successful candidateaccepting this position is required to file financial interestdisclosure forms subject to state regulations. For moreinformation, go to the Conflict of Interest policy.

Outside Employment Disclosure

Executive and Management Plan Personnel employees must disclose allcurrent outside employment at the time of hire as a precondition ofhire and at the following times after hire: annually in July,within 30 days of accepting outside employment, and upon theirmanager's request. For more information, go to the Outside Employment Disclosure policy.

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a \"mandatedreporter\" under the California Child Abuse and Neglect ReportingAct and is required to comply with the requirements set forth inCSU Executive Order 1083 as a condition of employment. Read more atthe CaliforniaChild Abuse and Neglect Reporting Act policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campussecurity legislation, including the Jeanne Clery Campus Safety Act,California Education Code section 67380, and the Higher EducationOpportunity Act (HEOA), Cal Poly Pomona's Annual Security Reportand Annual Fire Safety Report are available for viewing at Cal Poly Pomona's Annual Security Report and Cal Poly Pomona's Annual Fire Safety Report.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or inany other manner discriminate against employees or applicantsbecause they have inquired about, discussed, or disclosed their ownpay or the pay of another employee or applicant. For moreinformation, see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employeeswith disabilities. Applicants with questions about access orrequiring a reasonable accommodation for any part of theapplication or hiring process should contact the ADA Coordinator byemail at [e-mail]. Formore information, go to Employment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, CalPoly Pomona provides equal opportunity in employment withoutunlawful discrimination or preferential treatment based on race,sex, color, ethnicity, or national origin. Our commitment to equalopportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in an university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX ofthe Education Amendments of 1972, the Americans with DisabilitiesAct (ADA), Section 504 of the Rehabilitation Act, the CaliforniaEquity in Higher Education Act, California's Proposition 209 (Art.I, Section 31 of the California Constitution), other applicablestate and federal anti-discrimination laws, and CSU'sNondiscrimination Policy. We prohibit discriminatory preferentialtreatment, segregation based on race or any other protected status,and all forms of discrimination, harassment, and retaliation in alluniversity programs, policies, and practices.

As a federal contractor, Cal Poly Pomona complies with the VietnamEra Veterans' Readjustment Assistance Act (VEVRAA) and requestspriority referral of protected veterans for our job openings.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page.

Advertised: November 02, 2026 (9:00 AM) Pacific DaylightTime

Applications close: Open Until Filled