Data Practices Officer

Ramsey-County,-Mn; Saint Paul (MN); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Ramsey County is seeking a Data Practices Officer to design and implement policies ensuring compliance with Minnesota data practices laws.

The role leads training, guides on FOIA and privacy, manages complex data requests across departments, and serves as SME for data practices systems. Applicants should have a bachelor’s degree and at least four years of professional data practices experience. The position supports a hybrid work model with on-site responsibilities.

Qualifications

• Bachelor’s degree as specified in the Education section.
• Four years of professional experience in data practices.
• Equivalent combination of education and experience.

Responsibilities

• Design and implement policies and procedures to ensure compliance with the Minnesota Government Data Practices Act and related rules.
• Provide guidance on the application of the Minnesota Government Data Practices Act and related rules.
• Manage and facilitate the processing of complex, sensitive, and cross-departmental data requests with departments, county leadership, County Attorney's Office, Communications and Public Relations Office, and other stakeholders.
• Develop, maintain and train departments on data practices, request requirements, and annual countywide training.
• Serve as Subject Matter Expert (SME) for the data practices management systems and tools.
• Assist with project management support in planning countywide initiatives and projects to establish and achieve countywide objectives.

Skills

Policy design

Research guidance

Stakeholder coordination

Data governance

Education

Bachelor's degree in risk management, compliance, communications, English, business administration, public policy, public administration, or related information management

Tools

Data practices systems

Job description

This vacancy is with the Compliance and Ethics Office. The eligibility list created by this vacancy may be used to hire other vacancies in the department. The Data Practices Officer coordinates, standardizes, implements and monitors countywide data practices administration; and performs other duties as assigned. To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.

Flexible Workplace

This position is identified under the designation of "flex work eligible", meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county’s flexible workplace policy. To view Ramsey County’s Flexible Workplace policy, go to: Flexible Workplace Policy

ESSENTIAL FUNCTIONS

1. Design and implement policies and procedures as required to ensure compliance with the Minnesota Government Data Practices Act and rules and regulations.
2. Conduct research and provide guidance on the application of the Minnesota Government Data Practices Act and related rules.
3. Manage and facilitate the processing of complex, sensitive, and cross-departmental data requests with departments, county leadership, County Attorney's Office, Communications and Public Relations Office, and other stakeholders.
4. Develop, maintain and train departments on data practices, request requirements, and annual countywide training.
5. Serve as Subject Matter Expert (SME) for the data practices management systems and tools.
6. Assist with project management support in planning countywide initiatives and projects to establish and achieve countywide objectives.

(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position’s management approved work schedule is required.)

Education

Bachelor’s degree in risk management, compliance, communications, English, business administration, public policy, public administration, or a field related to information management.

Experience

Four years of professional experience in data practices (MN state equivalent of Freedom of Information Act (FOIA), data privacy, technology applications, information management, digital services, records management, or related experience.

Substitution

Equivalent combination of education and experience.

Certifications/Licensure

None.

The examination process will consist of the following section with each section weighted as indicated:

• Training and Experience Rating = 100%

Exam description

The examination for Data Practices Officer will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions – do not mark "see resume" or "see work history" as a response. Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this examination.

Eligible List

The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as a Data Practices Officer. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for 30 days or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted.

Veteran's Preference

This is a classified position requiring an open, competitive selection process. Veteran's Preference points will be applied after a candidate passes the examination process. Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.

Criminal Background Checks

All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.

E-Verify Participation

Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

Equal Opportunity Employer

Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin.

Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives to be equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.