Data Manager

Halifax; North Carolina; On-site; USD 42,000 - 62,000; Full time

Job summary

Northwest Collegiate & Technical Academy is seeking a School Data Manager to oversee student information systems, attendance, enrollment, scheduling, grades, and reporting. The role ensures accuracy, confidentiality, and timely submission of data per NCDPI and district policies.

The position requires attention to detail, strong organizational and communication skills, and experience with school data systems.

Qualifications

• High school diploma or equivalent required.
• Relevant experience in data entry, computer systems, records management, or school office administration.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Ability to learn and operate student information systems.
• Strong organizational, communication, and problem‑solving skills.
• Ability to handle confidential student information appropriately.

Responsibilities

• Maintain and update student records in the district-approved student information system.
• Verify student demographics, enrollment, attendance, and educational records.
• Process registrations, withdrawals, transfers, promotions, and retentions.
• Maintain schedules, class assignments, and grading information.
• Enter and maintain daily attendance records and reconcile discrepancies.
• Prepare reports and support state/district reporting requirements.
• Protect confidentiality of student information per FERPA and district policies.

Skills

Strong organizational skills

Excellent communication skills

Problem-solving abilities

Attention to detail

Education

High school diploma or equivalent

Associate degree or relevant technical training

Job description

Northwest Collegiate & Technical Academy

Department:

Support Staff

Posted Date:

10/29/2026

End Date:

01/01/2027

Details

Position Purpose

The School Data Manager performs technical, clerical, and administrative duties related to maintaining student information and school records. The position ensures the accuracy, completeness, confidentiality, and timely reporting of student data in accordance with North Carolina Department of Public Instruction (NCDPI) requirements and local school district policies.

The Data Manager serves as a key resource for student information systems, attendance records, enrollment, scheduling, grades, and state and local reporting.

Essential Duties and Responsibilities

1. Student Information System

• Maintain and update student records in the district-approved student information system.
• Verify student demographics, contact information, enrollment status, and educational records.
• Process student registrations, withdrawals, transfers, promotions, and retentions.
• Maintain accurate student schedules, class assignments, and grading information.
• Enter, verify, and maintain daily student attendance records.
• Reconcile attendance discrepancies and correct errors.
• Generate attendance reports and monitor excessive absences and tardiness.
• Assist school administrators with attendance documentation and required follow-up procedures.
• Follow North Carolina student attendance and accounting requirements.

3. State and District Reporting

• Prepare, review, and submit required student data reports to the district and NCDPI.
• Verify data for state reporting collections and school accountability requirements.
• Identify and correct errors, missing information, and inconsistencies before submission.
• Maintain documentation supporting required reports, audits, and data reviews.

4. Student Records and Compliance

• Maintain student cumulative records and other authorized student documentation.
• Process requests for student records and transfers in accordance with applicable policies.
• Maintain records related to immunizations, health documentation, exceptional children services, and other student information within the scope of the position.
• Protect confidential information in accordance with FERPA, applicable North Carolina law, and district procedures.

5. Scheduling and Grading

• Assist administrators and counselors with student scheduling and course assignments.
• Maintain accurate grading-period, report-card, and academic records.
• Assist with beginning-of-year and end-of-year student data procedures.
• Support grade-level transitions, class rosters, and other scheduling-related activities.

6. Data Quality and Technical Support

• Review student information for accuracy, completeness, and consistency.
• Prepare standard and customized reports for school administrators and authorized staff.
• Provide guidance to school personnel on student information system procedures.
• Coordinate system access and user permissions with designated district personnel.
• Attend required training and maintain knowledge of changes to data systems and reporting procedures.

7. Other Responsibilities

• Assist with school census, testing, accountability, audits, and other data collection activities.
• Maintain electronic records and files according to district retention procedures.
• Collaborate with teachers, counselors, administrators, district personnel, parents, and other authorized stakeholders.
• Perform other related duties assigned by the principal or supervisor.

Minimum Qualifications

• High school diploma or equivalent.
• Relevant experience in data entry, computer systems, records management, or school office administration.
• Ability to maintain accurate electronic records and meet established deadlines.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Ability to learn and operate student information systems.
• Strong organizational, communication, and problem‑solving skills.
• Ability to handle confidential student information appropriately.
• An associate degree, relevant technical training, student information system experience, or equivalent qualifications may be preferred or required by the local school district.

Knowledge, Skills, and Abilities

• Knowledge of student accounting, enrollment, and attendance procedures.
• Ability to identify, investigate, and correct data errors.
• Knowledge of school records management and reporting processes.
• Ability to prepare reports and maintain accurate documentation.
• Ability to communicate effectively with school staff, parents, students, and district personnel.
• Ability to work independently, exercise sound judgment, and prioritize competing deadlines.
• Commitment to confidentiality, accuracy, and professional conduct.

Performance Expectations

Successful performance will be evaluated based on:

• Accuracy and completeness of student records.
• Timely completion of attendance and enrollment updates.
• Timely and accurate submission of required reports.
• Compliance with state and district policies.
• Effective support of school administrators and staff.
• Appropriate protection of confidential student information.

Working Conditions

The position operates primarily in a school office and requires regular computer use, communication with school personnel and families, and the handling of electronic and paper records. Additional hours may be necessary during enrollment, testing, reporting, and beginning‑ or end‑of‑year procedures.

Disclaimer

This description summarizes the general responsibilities of the position and is not an exhaustive list of duties. Specific responsibilities, qualifications, salary grades, and work schedules are determined by the employing North Carolina public school district and may vary by school level and assignment.