Data Manager II

Pender County Schools; Penderlea (NC); On-site; USD 34,000 - 42,000; Full time

Job summary

Pender County Schools is seeking a Student Information Data Manager to maintain the student information system, enroll and withdraw students, and generate reports for state and local requirements.

The role emphasizes confidentiality, accuracy, and collaboration with school staff, parents, and district personnel, with standard hours and travel to district sites as needed.

Qualifications

• High school diploma and at least 3 years of experience in an automated office or systems environment.
• Knowledge of enrollment, scheduling, grading, graduation requirements, and course coding.
• Strong analytical and organizational skills.
• Ability to handle confidential student information and adhere to confidentiality requirements.
• Familiarity with school procedures and data reporting.

Responsibilities

• Maintain the student information database ensuring accuracy of required fields.
• Enroll and withdraw students per procedures.
• Maintain students' cumulative folders for current and past students.
• Ensure teachers and students have a complete schedule for the school year.
• Enter student disciplinary actions and suspensions.
• Train parents in the use of the parent portal.
• Provide technical support for the student information database.
• Ensure gradebooks are set up correctly.
• Provide daily attendance reports to the cafeteria manager.
• Print and distribute report cards.
• Prepare honor roll and perfect attendance lists.
• Reconcile and approve state reports within the student information database.
• Prepare customized reports as requested.
• Maintain updated student demographics and emergency contacts.

Skills

Analytical skills

Organizational skills

Communication skills

Confidentiality

School procedures knowledge

SQL & HTML knowledge

Independent judgment

Troubleshooting

Meeting management

Relationship management

Deadline-driven work

Education

High school diploma

3+ years in automated office/systems environment

Valid driver’s license

Notary certification

Tools

SQL

HTML

Job description

POSITION TITLE Student Information Data Manager

WORKING TITLE Data Manager

PAY GRADE 62

FLSA STATUS Non-Exempt

REPORTS TO Principal and Testing & Accountability Department

WORK WEEK SCHEDULE Monday - Friday

WORK HOURS 8:00 AM - 4:00 PM; occasional evenings and weekends

MONTHS/YR 12

MINIMUM QUALIFICATION STANDARDS

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong analytical and organizational skills
• Ability to work with a high degree of accuracy
• Excellent oral and written communication skills
• Comply with confidentiality requirements pertaining to student information
• Knowledge of school procedures, such as enrollment, scheduling, grading, graduation requirements, and course coding
• Considerable knowledge of computers, various operating systems, SQL and HTML, as well as word processing software, spreadsheets, and databases
• Ability to exercise judgment independently in selecting and implementing procedures and analyzing data
• Ability to troubleshoot and correct hardware and software problems
• Skills related to organized and engaged meeting management
• Ability to establish and maintain an effective working relationship with school personnel, parents, students, and district staff
• Demonstrated ability to work effectively in a deadline-driven, rapidly-changing team environment

EDUCATION, TRAINING, AND EXPERIENCE

• High school diploma and at least 3 years of experience in an automated office or systems environment or
• Other combinations of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered

CERTIFICATION AND LICENSE REQUIREMENTS

• Must hold and maintain a valid motor vehicle operator's license according to the State of NC requirements
• Obtain North Carolina Public Notary Certification

ESSENTIAL DUTIES AND RESPONSIBILITIES

Database Maintenance

• Ensure accuracy of all state and locally required fields in the student information database.
• Enroll and withdraw students according to state and local procedures.
• Maintain student's cumulative folder for current and previous students.
• Ensure that teachers and students have a complete schedule for the current school year.
• Enter student disciplinary actions and suspensions.
• Train parents in the use of the parent portal.
• Troubleshoot and provide technical support for the student information database for students, teachers, and administration.
• Ensure that teacher's gradebooks are setup correctly.

Reporting

• Provide a daily attendance report to the cafeteria manager.
• Print and distribute report cards.
• Prepare honor roll lists and perfect attendance lists.
• Reconcile and approve state reports within the student information database (RP, PMR, SAR, etc.).
• Prepare customized reports as requested.
• Maintain updated student demographics and emergency contacts for emergency purposes.

Perform other duties and responsibilities assigned by supervisor

WORKING CONDITIONS

PHYSICAL DEMANDS

• Must be able to use a variety of office equipment such as computers and copiers
• Must be able to frequently lift, carry, push, pull, or otherwise move objects up to 10 pounds
• Due to the amount of time spent working on the computer, standing, and walking, physical requirements are consistent with those for light work

WORK ENVIRONMENT

• Must be able to work in office and public-school environments and come into direct contact with staff, students, and parents
• Travel is required to schools and Central Services offices

DISCLAIMER:

The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.

VERSION DATE(S) 10/29/19