Data Manager

Familybridgesusa; Illinois; Hybrid; USD 26,000 - 27,000; Part time

Job summary

Family Bridges USA seeks a Data Manager to oversee data collection, QA, and federal reporting for HEART HHS-ACF-OFA-ZB-0109. You will ensure accurate entry into the nFORM system, monitor benchmarks, and generate reports to guide improvements. This .75 FTE, Illinois-based role combines remote and onsite work.

The role requires a Bachelor’s degree with 3+ years in program data management, knowledge of nFORM/ETO/Apricot, and strong privacy awareness. Bilingual skills are a plus.

Qualifications

• Bachelor’s degree required; Master’s preferred.
• Minimum of 3 years in program data management.
• Experience with federal reporting requirements and data privacy.

Responsibilities

• Manage data input, accuracy, and security for all participants.
• Ensure complete and timely reporting into nFORM (ACF system).
• Coordinate with facilitators to track enrollment and milestones.
• Monitor performance indicators and produce data reports monthly and quarterly.
• Support federal performance progress reports (PPRs).
• Collaborate with evaluators on data sharing and formatting.
• Identify data gaps and support program improvement.
• Ensure confidentiality and train staff on data tools.

Skills

Data management

Analytical skills

Communication

Bilingual (Spanish/English)

Education

Bachelor’s degree in Data Management, Public Health, Social Sciences, Information Systems, or related field

Tools

nFORM

ETO

Apricot

Job description

FLSA Status: Exempt
Reports To: Project Director
Employment Type: .75 FTE
Location: Illinois (Hybrid: Remote and Onsite)

Position Summary:

The Data Manager will oversee data collection, quality assurance, and federal reporting activities for the HEART HHS-ACF-OFA-ZB-0109. This position is responsible for ensuring accurate and timely entry of participant data into the nFORM performance management system, monitoring compliance with program benchmarks, and generating reports to guide decision-making and continuous improvement. Salary is $35,250 per year per federal funding, working .75 FTE.

As part of our shared mission, all team members contribute to the organization’s development efforts by engaging in activities such as donor and community outreach, fundraising initiatives, and relationship-building that sustain the mission of Family Bridges.

Key Responsibilities:

• Manage data input, accuracy, and security for all couple participants enrolled in HEART programming.
• Ensure complete and timely reporting into nFORM (ACF’s federally required performance data system).
• Coordinate with facilitators and outreach staff to track enrollment, workshop attendance, and completion milestones (50%, 90%, 100%).
• Monitor performance indicators including service dosage, retention, and outcome measures.
• Produce monthly and quarterly data reports for internal team review and external reporting.
• Support preparation of required federal performance progress reports (PPRs).
• Work with local evaluation partners and/or OFA-appointed evaluators on data sharing, validation, and formatting needs.
• Identify data gaps and trends to support program improvement.
• Ensure participant confidentiality and compliance with data management protocols.
• Train staff and facilitators on proper data entry and program tracking tools.

Qualifications:

• Bachelor’s degree in Data Management, Public Health, Social Sciences, Information Systems, or a related field (Master’s preferred).
• Minimum of 3 years of experience in program data management, preferably in a nonprofit, youth development, or federally funded setting.
• Proficiency with data systems and reporting tools (experience with nFORM, ETO, or Apricot a plus).
• Strong understanding of data privacy and federal reporting requirements.
• Detail-oriented with strong analytical and problem-solving skills.
• Excellent organizational and communication abilities.
• Bilingual (Spanish/English) preferred but not required.
• Have legal permanent residency or U.S. citizenship (ie. proof of authorization to work in U.S.)
• Acknowledge Family Bridges Statement of Faith.