Data Management Specialist

FM Talent Source; Atlanta (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

FM Talent Source is seeking a Data Management Specialist to support DHHS OHS data governance, quality, and operations. You will ensure data quality, integrity, and accessibility across multiple systems and workflows, enabling informed program decisions.

The role emphasizes data validation, documentation, and collaboration with program staff, with onsite work at regional offices and potential telework options.

Qualifications

• Bachelor’s degree in Information Management or related field.
• 3+ years of experience in data management or related technical support roles.
• Experience with data quality assurance, validation, governance, and documentation processes.
• Experience with records and metadata management as part of data governance.

Responsibilities

• Maintain and manage data across federal systems, databases, and workflow tools.
• Perform data validation, cleansing, and quality assurance for accuracy and consistency.
• Support data governance processes, documentation, standards, and controls.
• Monitor and resolve data discrepancies and reporting issues.
• Maintain data-related documentation, data dictionaries, processes, and SOPs.
• Assist in preparing materials for meetings, briefings, and leadership requests.
• Collaborate with Program Specialists, Data Analysts, and federal stakeholders.

Skills

Excel

Smartsheet

Data quality tools

SQL (basic)

Education

Bachelor’s degree (Information/Data Management or related)

Tools

Records management

Metadata management

Job description

FM Talent Source

Position Summary

We are seeking a detail-oriented and technically skilled Data Management Specialist to support the U.S. Department of Health and Human Services (HHS), Administration for Children and Families (ACF), Office of Head Start (OHS).

In this role, you will be responsible for ensuring the quality, integrity, and accessibility of program data that enables federal staff to manage Head Start and Early Head Start grants effectively. You will play a critical role in maintaining data systems, supporting workflow tools, and ensuring reliable data is available to inform operational and strategic decision-making.

This position is ideal for professionals who thrive in data governance, data quality, and operational support environments supporting complex federal programs.

This position is contingent upon contract award. The listed salary range is a general estimate based on current information and may vary. Final compensation will be determined based on qualifications and experience; candidates should not expect offers at the top of the range unless exceptionally qualified.

Key Responsibilities

Data Management & Quality Assurance

• Maintain and manage data across federal systems, databases, and workflow tools
• Perform data validation, cleansing, and quality assurance to ensure accuracy and consistency
• Support data governance processes, including documentation, standards, and controls
• Monitor and resolve data discrepancies, inconsistencies, and reporting issues

System & Workflow Support

• Support maintenance of workflow and task tracking systems (e.g., Smartsheet-based solutions)
• Manage updates to data systems supporting grants management and program oversight
• Assist in integrating and aligning data across multiple systems to ensure consistency
• Maintain records and documentation to support operational processes and audits

Data Analysis & Reporting Support

• Collect, aggregate, and organize data from various sources for reporting and analysis
• Support preparation of reports, dashboards, and data outputs for stakeholders
• Assist with identifying data trends, anomalies, and performance insights
• Contribute to development of standardized reports and recurring data products

Operational Support & Documentation

• Maintain data-related documentation, including data dictionaries, processes, and SOPs
• Support development of data assets such as tracking tools, lists, and reporting templates
• Assist in preparing materials for meetings, briefings, and leadership requests
• Ensure timely and accurate completion of data-related deliverables

  Collaboration & Stakeholder Support

  • Work closely with Program Specialists, Data Analysts, and federal stakeholders
  • Respond to data-related inquiries and provide support for ongoing operations
  • Support coordination across teams to ensure data consistency and reliability

  Required Qualifications

  Education

  • Bachelor’s degree in Information Management, Data Management, Library Science, Or a related field

  Experience

  • Minimum 3+ years of experience in data management or related technical support roles
  • At least 3 years of relevant post-baccalaureate professional experience directly related to:
    • Data quality assurance and validation practices
    • Data governance concepts and standards
    • Record management and documentation processes
  • Data quality assurance and validation
  • Data governance principles knowledge
  • Document management systems experience
  • Metadata management experience

  Technical Skills & Knowledge

  • Primary: Excel or Smartsheet (advanced in one of these), Data quality tools
  • Secondary: SQL (basic)
  • Data cleaning, metadata management, documentation
  • Records management, data governance

  Preferred Qualifications

  • Experience supporting federal programs or grants management environments
  • Familiarity with Head Start, Early Head Start, or similar human services programs
  • Experience supporting workflow tracking systems or operational dashboards

  Core Competencies

  • Data accuracy and attention to detail
  • Data governance and quality control
  • Problem-solving and analytical thinking
  • Collaboration across technical and program teams
  • Organization and documentation discipline
  • Clear communication and responsiveness

  Work Environment

  • Onsite role at OHS Regional Office with potential telework flexibility
  • May involve coordination with multiple teams across regions
  • Opportunity to support national-level data operations and program delivery

  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.

  Equal employment opportunity, including veterans and individuals with disabilities.