Data Management Specialist - Orange County Programs (JR 5692)

PATH (People Assisting the Homeless); North Carolina; On-site; USD 52,000 - 63,000; Full time

Job summary

PATH (People Assisting the Homeless) is seeking a Data Management Specialist to support the Orange County CES Administration Team, working from the Costa Mesa office. The role emphasizes data integrity, quality control, and coordinating with HMIS Clarity and CES processes.

The position involves maintaining records, ensuring compliance with HUD regulations, and collaborating with agencies to connect individuals and families to housing interventions. Driving may be required based on role needs.

Qualifications

• Analytical skills and attention to detail to interpret data and identify insights.
• Strong collaboration and teamwork with colleagues, participants, and stakeholders.
• Clear and effective communication, both written and verbal.
• Creativity and initiative in solving problems and improving processes.

Responsibilities

• Carryout data management and system maintenance work, including program creation, modification, and regular updates.
• Implement program-specific quality assurance processes in compliance with contractual obligations and confidentiality rules.
• Perform data monitoring, data integrity, and quality control to ensure accuracy and compliance.
• Develop data management protocols and provide timely updates.
• Maintain up-to-date knowledge of HMIS Clarity and other agency databases.
• Ensure CES policies, HUD regulations, and referrals are followed.
• Keep comprehensive records and conduct program assessments.

Skills

Analytical skills

Collaboration

Communication

Creativity

Critical thinking

Ethics & boundaries

Education

Master's degree

Tools

HMIS Clarity

Job description

WHY WORK FOR US?

We are mission and values driven and your contributions will make a difference . We make a positive difference in people's lives and help an average of 23 people per week to find a place to live .

If you join us, you will be able to advocate for change while also working with influential people who effect changes in policy and devote time to issues of racial and social justice. We prioritize your work/life balance and provide various scheduling options in addition to generous time off, health, and wellness benefits and we're committed to helping you reach your potential by providing opportunities for professional growth across the state .

JR 5692

Data Management Specialist

Costa Mesa, CA 92627

Salary: $24.78 - $30.20 per hour

Pay Frequency: 24 Pay Periods Per Year

Full Time

Non-Exempt

Driving Required

Lower end of range will apply to candidates who meet minimum experience or have limited years of relevant experience. The higher end of range will apply to seasoned candidates with considerable years of relevant experience.

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PATH is seeking candidates passionate about helping others make a positive change in their lives to join our Orange County Team as the Data Management Specialist, working out of our Costa Mesa office.

ABOUT PATH

Since its foundation in 1984, PATH (People Assisting the Homeless) has pioneered bold and effective approaches to assist people experiencing homelessness. PATH operates services throughout California, connecting our clients to a comprehensive continuum of homelessness prevention, street outreach, employment preparation and placement assistance, individualized case management, supportive services, interim housing, and permanent supportive housing.

ABOUT THE DATA MANAGEMENT SPECIALIST

As part of the Orange County Team, the Data Management Specialist is primarily responsible for supporting the work of PATH's CES Administration Team in collaboration with the County of Orange, as the Coordinated Entry System (CES)

Lead Agency, HMIS agencies housing and service providers to connect individuals, families and survivors experiencing homelessness or at risk of homelessness to housing and appropriate housing interventions.

Position Responsibilities include:

• Carryout data management and system maintenance work, including program creation, modification, and regular updates (user access, account creation, termination submission).
• Implement program-specific quality assurance processes in compliance with contractual obligations, confidentiality rules related to personal identifying information, and donor guidelines.
• Perform operational tasks related to data monitoring, data integrity, and quality control, focusing on data quality, ensuring compliance with standards, validating submissions, and accounting for correction.
• Assist in developing data management protocols and procedures, providing regular and timely updates.
• Maintain up-to-date knowledge of agency-wide databases, including HMIS (Homeless Management Information System) Clarity.
• Maintain compliance with CES policies and procedures, referrals through CES and compliance with HUD regulations.
• Maintain comprehensive and accurate record keeping along with comprehensive program assessments.

WHAT YOU BRING

We're looking for candidates with:

• Analytical Skills and Attention to Detail: Gather and interpret data, identifying trends, patterns, and insights to inform decision-making. Ability to consistently produce high-quality work, ensuring accuracy and precision in all tasks.
• Collaboration and Teamwork: Work effectively with others, seeking out and building positive working relationships with colleagues, participants, and stakeholders. Work effectively with others, contributing to team goals and recognizing the strengths and contributions of others.
• Communication: Convey information clearly and effectively (both verbally and in writing) to individuals and groups in a manner that informs, engages and maintains their attention.
• Creativity and Initiative: Take action and make decisions without being prompted, demonstrating a proactive approach to work and a willingness to take on additional responsibilities. Think outside the box, generating innovative solutions to problems or challenges.
• Critical Thinking and Problem Solving: Analyze and evaluate information and situations, identify key issues, consider alternatives, and make logical decisions based on sound reasoning that will achieve the desired outcome.
• Ethics and Boundaries: Maintain ethical and professional standards, demonstrating honesty, integrity, and a commitment to doing the right thing in all situations while maintaining professional boundaries.

PREFERRED QUALIFICATIONS

• Master's degree in related field
• Experience with HMIS, social services, or nonprofit administration, specifically regarding HUD funded programs.
• Four (4) years of experience in a related job function or industry such as data management, program evaluation, research, and non-profi