Data Management Specialist II

Children's Network of Hillsborough; Tampa (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

The Children’s Network of Hillsborough is seeking a Data Management Specialist II to input, validate, and consolidate data in the Florida Safe Families Network (FSFN). The role supports data accuracy, reporting, and compliance for ongoing child welfare initiatives.

You will work in an in-office setting, handling admissions, discharges, and monthly outcomes data while collaborating with case management and administrative staff to meet policy and reporting standards.

Qualifications

• Performs accurate data entry of information required by policy and statute.
• Ensures data accuracy and quality in FSFN systems.
• Supports reporting needs and document preparation.
• Assists with training and back-up for team members.

Responsibilities

• Input, validate, and consolidate data in FSFN information systems.
• Enter admissions, discharges, authorizations, and monthly outcomes.
• Attend weekly meetings and share information and ideas.
• Locate historical data, provider placement data, and legal status histories.
• Assist in preparing reports and documents as required.
• Respond to internal/external data requests and report status inquiries.
• Support OTI and ICPC data processes and training.
• Contribute to efficiency improvements in OTI/ICPC workflows.
• Assist field staff with data entry via Mindshare.
• Validate data integrity and resolve discrepancies as needed.

Skills

Data entry

Data validation

FSFN knowledge

ICPC/OTI familiarity

Reporting

Quality assurance

Training others

Team collaboration

Mindshare usage

Tools

Mindshare

Job description

Mission Statement

The Children’s Network of Hillsborough is committed to working with the community to protect children and preserve families.

Mission Statement

The Children’s Network of Hillsborough is committed to working with the community to protect children and preserve families.

General Purpose of Job

The Data Management Specialist II is responsible for inputting, validating, and consolidating data in the FSFN (Florida Safe Families Network) information systems ensuring data accuracy and quality. Overall, the Data Management Specialist II contributes to Children’s Network of Hillsborough high performance culture by exhibiting our values and providing quality results that position Children’s Network of Hillsborough as the leader in delivering proactive behavioral health, case management, community and early childhood solutions for children and families.

Qualifications

To perform this job successfully, an individual must be able to perform the essential duties with a high degree of competence. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties And Responsibilities

Input, validate, and consolidate data in FSFN information systems.

• Responsible for the accurate data entry of all information mandated by policy and statute for staff.
• Enter admissions and discharges, authorizations and placements, monthly outcomes data and other miscellaneous information collected.
• Attend weekly meeting addressing issues, changes, sharing of information, and offering ideas or solutions
• Locate program information including historical data, provider placement data, and legal status histories.
• Supports quality management function, data needs, and meets deadlines for reports and documents.
• Assist in the preparation of reports, documents, and other products as required
• Respond to internal and external requests for information such as report status or file information.
• Responsible for processing incoming and outgoing Out of Town Inquiry (OTI) and Interstate Compact for Placement of Children (ICPC) packets.
• Supports case management staff with technical assistance and ongoing training to maintain compliance with reporting standards of OTI and ICPC. Contacts and provides follow-up with case management and other staff to meet requirements for OTI and ICPC.
• Supports efforts to enhance and increase efficiency and accuracy of OTI and ICPC processes.
• Designs, implements, and participates in procedures related to OTI and ICPC.
• Query system to access specific information and correct data entry errors.
• Perform routine validation sampling.
• Assist subcontracted providers, logging complaints, and responding to requests, forward to supervisor for review.
• Assist users on data entry performed by field staff, submitted through Mindshare.
• Evaluate the accuracy and integrity information through rigorous validation processes, to identify and resolve discrepancies as a support function to the Data Management Supervisor
• Participate in statewide designs and trainings for mandated changes and implementations.

Contribute to a positive, engaging work environment.

• Develop a strong knowledge base and stay current on job-related issues and trends.
• Participate actively in departmental meetings, training, and education, as well as the quality process.
• Comply with the Children’s Network of Hillsborough’s code of conduct, policies, procedures, and other obligations.
• Assist with training other team members and providing back-up when necessary.
• Projects to enhance the quality of the Data Team may be assigned by the Data Management Supervisor and/or Vice President of Administrative Services.
• Other duties assigned as special projects may be requested

Working Hours

CNH’s work week is Monday through Friday, 40 hours per week. Your supervisor will advise you of your work hours; however, business office hours are 8:00 am to 5:00 pm, with a one-hour lunch. This is an in-office based position.

Travel

Travel in and outside of Circuit 13 Hillsborough County may be required.

Training

All employees must complete fifteen (15) hours of on-line or classroom Training on an annual basis. If the employee is a Certified Child Welfare Professional, Training hours must total twenty (20) annually

Supervisory Responsibilities

This position is not responsible for supervisory functions.