Data Management Specialist

ENVIGO RMS LLC; Indianapolis (IN); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health and dental coverage

Short- and long-term disability

Paid time off

Paid parental leave

401K

Job summary

Inotiv is seeking a Data Entry Analyst to accurately collect, input, and maintain data across our ERP and related systems to support customer and vendor management. The role emphasizes data integrity, attention to detail, and effective communication with multiple departments.

The ideal candidate will handle data collection, entry, and management tasks, perform data audits, and generate insights to aid decision-making, while maintaining strong collaboration with cross-functional teams.

Qualifications

• High school diploma or equivalent.
• Strong data entry skills with high accuracy and speed.
• Proficiency in Microsoft Office Suite, especially Excel.
• Experience with ERP systems (Microsoft Dynamics 365 and JD Edwards preferred).
• Excellent attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.

Responsibilities

• Gather data from diverse sources including multiple informational systems, internal departments, external partners, and customers.
• Input data into the ERP system in accordance with established procedures and standards.
• Perform regular data audits to identify and correct errors.
• Maintain and update data within the ERP system to reflect changes in business operations.
• Maintain external connections to customer portal software.
• Conduct routine data cleaning and de-duplication activities.
• Develop and implement data quality improvement initiatives.
• Generate reports and analyze data to identify trends and patterns.
• Analyze data to identify potential issues or discrepancies.
• Collaborate with cross-functional teams to resolve data-related problems.
• Provide data-driven insights to support decision-making.

Skills

Data entry

Excel

Communication

Attention to detail

Team collaboration

Education

High school diploma or equivalent

Associate's or Bachelor's degree (preferred)

Tools

Microsoft Dynamics 365

JD Edwards

Job description

PURPOSE OF ROLE / JOB SUMMARY

The Data Entry Analyst is responsible for the accurate and timely collection, input, and maintenance of data within our ERP and auxiliary systems for our customer and vendor management. This role requires strong attention to detail, proficiency in data entry, and a solid understanding of data management principles. The ideal candidate will be able to effectively communicate with various departments to gather necessary information and ensure data integrity.

KEY ACCOUNTABILITIES

DATA COLLECTION

• Gather data from diverse sources including multiple informational systems. internal departments, external partners, and customers.
• Verify the accuracy and completeness of collected data.
• Establish and maintain effective communication channels with data providers.

DATA ENTRY

• Input data into the ERP system in accordance with established procedures and standards.
• Ensure data is entered accurately and consistently.
• Perform regular data audits to identify and correct errors.

DATA MANAGEMENT

• Maintain and update data within the ERP system to reflect changes in business operations.
• Maintain external connections to customer portal software.
• Conduct routine data cleaning and de-duplication activities.
• Develop and implement data quality improvement initiatives.
• Generate reports and analyze data to identify trends and patterns.

DATA ANALYSIS

• Analyze data to identify potential issues or discrepancies.
• Collaborate with cross-functional teams to resolve data-related problems.
• Provide data-driven insights to support decision-making.

QUALIFICATIONS

• High school diploma or equivalent.
• Strong data entry skills with high accuracy and speed.
• Proficiency in Microsoft Office Suite, especially Excel.
• Experience with ERP systems (Microsoft Dynamics 365 and JD Edwards preferred).
• Excellent attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.

PREFERRED QUALIFICATIONS

• Associate's or Bachelor's degree in data analytics, business, information systems, or related field.
• Experience in shared services – accounts receivable and payables.
• Experience in data analysis and reporting.
• Knowledge of data management best practices.

CRITICAL SUCCESS FACTORS

Efficient. Takes responsibility for own time and effectiveness. Identifies what needs to be done and does it before being asked or before the situation requires it. Able to work things out without having to be shown too often. Seeks opportunities to contribute appropriately without direction.

Communication. Able to communicate information and ideas clearly and articulately both in oral and written form. Uses appropriate language, style and methods depending on audience and the purpose of communication. Able to convey complex information clearly. Anticipates the information that others will need. Expresses ideas effectively. Practices attentive and active listening.

Relationship Builder. Develops, maintains, and strengthens strong partnerships with others internally and externally, cross functionally, in person and remotely.

Improvement Driven. Inspires and generates new solutions and approaches to issues and challenges to maximize efficiency and effectiveness through everyday practice of root cause analysis and critical thinking problem solving; Continually works to refine skills and abilities; Builds on ideas of others to come up with new ways to address issues or problems; Generates creative new solutions and approaches to issues and processes.

Organization and time Management. Plans and prioritizes work, manages time appropriately to meet deadlines, follows up with others to ensure one’s own work and commitments are completed on time, deals with pressure and deadlines through good planning.

POSITION DETAILS

*This position could be offered at different levels for candidates who qualify with a combination of advanced levels of education and/or years of experience. The salary range will adjust along with the level of the role to match the person’s relevant experience and/or education level.

ABOUT INOTIV

At Inotiv, our work helps advance the development of new medicines and therapies that can improve people's lives. As a leading global contract research organization (CRO), we partner with researchers to tackle complex scientific challenges, drive innovation, and help build a healthier, safer world. Bringing together scientists, researchers, technical experts, and business professionals, we provide the expertise and collaboration needed to move research forward. Our people make this work possible, and we value the knowledge, ideas, and contributions each person brings to the team. Whether you are starting your career or bringing years of experience, Inotiv offers opportunities to learn, grow, and play a meaningful role in advancing treatments for patients around the world.

Salary will be commensurate with experience and responsibilities.

• Benefits include health and dental coverage, short- and long-term disability, paid time off, paid parental leave, 401K, and more!

Inotiv is an Equal Opportunity Employer. It is our policy to provide a fair and equal employment opportunity to all persons, regardless of age, race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, genetic information, disability, national origin, veteran status, or any other basis prohibited by law.

This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination and access to benefits and training.

At Inotiv, our people are our greatest asset.

We are committed to equality, opportunity, and diversity, and treating our colleagues with the dignity and respect they deserve.

We strive to ensure that our people achieve their full potential, and that they enjoy a rewarding career with us.

We're looking for people who will help us grow and support our shared purpose: to help our clients discover and develop life-changing therapies for people around the world. As a leading contract research organization (CRO), Inotiv supports discovery and nonclinical development through investigational new drug (IND) and beyond. By leveraging our deep expertise and scientific capabilities, we help you increase efficiency, improve data, and reduce the cost of taking new drugs to market. By providing critical research models and related services, we help researchers realize the full potential of their R&D projects, all while working together to build a healthier and safer world.

We hope you consider our opportunities and a future with Inotiv!