Data Management Coordinator

ExED; Los Angeles (CA); On-site; USD 53,000 - 67,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

403(b) retirement package

Generous vacation, sick, and holiday allocation

Job summary

A nonprofit education organization in California is seeking a Data Management Coordinator to deliver data management services and assist with vital funding reports for schools. The ideal candidate will have a Bachelor's degree and experience in data entry or database management. Responsibilities include managing a portfolio of schools, ensuring compliance, and collaborating with school leaders. This is a full-time position offering a salary of $53,000 - $67,000, alongside comprehensive benefits.

Qualifications

• 1+ years of high-volume data entry experience or database management.
• Experience with CALPADS, CNIPS, customer service, or school site experience is a plus.
• Strong research skills with attention to detail.

Responsibilities

• Manage a portfolio of partner schools in a collaborative team environment.
• Access and prepare student attendance and nutrition reports.
• Communicate effectively with school leaders and staff.

Skills

Microsoft Excel proficiency

Database management experience

Critical thinking

Detail-oriented

Education

Bachelor's Degree preferred

Tools

Student Information Systems (PowerSchool, Aeries, etc.)

Job description

Join to apply for the Data Management Coordinator role at ExED

ExED (www.exed.org) is a nonprofit organization that fosters the development and management of high‑performing charter schools. We believe that every child should have access to a high‑quality public education, especially children in educationally underserved communities. ExED is the only nonprofit charter back‑office service provider in Southern California and operates offices in Los Angeles and San Diego. ExED works with more than 100 charter schools serving more than 44,000 students.

ExED provides a range of services that support both new and existing charter schools, including facility financing services and “CFO” services such as accounting, budgeting, financial reporting, payroll processing, public funding compliance, and data management services. The services help our clients operate efficiently, build financial plans to meet short‑term and long‑term objectives, and secure affordable facilities, all of which enable school leaders to spend more time working to improve student achievement at their school.

Position Overview

The Data Management Coordinator will play a critical role in delivering ExED’s data management and data reporting services by processing and submitting required reports tied to vital funding for your portfolio of schools. A detail‑oriented, highly organized professional who is passionate about public education reform is the ideal candidate to join the Data Management Team (DMT) at ExED.

The position offers an opportunity to work directly with respected leaders and school site staff in public education and focus on high‑impact issues related to school data and school funding at an early stage in your career. We are especially excited about candidates that have experience on a school site and in customer service.

Primary Responsibilities

This position has an evolving range of responsibilities with opportunities for advancement based on demonstrated success. Under the supervision of an ExED DMT Manager, responsibilities include, but are not limited to:

• Communicate effectively and partner closely with school leaders and staff
• Manage a portfolio of partner schools in a collaborative team environment
• Respond to troubleshooting and thought‑partnering requests from schools quickly, asking questions to understand goals and issues to ensure that the most effective information is provided
• Work collaboratively with internal staff to ensure the continued growth and effectiveness of ExED’s support to schools by contributing creative ideas to capture internal knowledge and improve internal processes
• Utilize problem‑solving and critical thinking to ensure successful data reporting
• Access, review, calculate and prepare student attendance, nutrition, and other mandated reports to secure available funding for schools
• Identify issues in student information systems, develop recommendations, and present findings to schools to strengthen school staff capacity for school data, attendance, and nutrition reporting processes

Preferred Education and Experience

• Bachelor’s Degree preferred
• One or more years of high‑volume data entry experience or database management
• Student Information System experience (PowerSchool, Aeries, Illuminate ISI, SchoolPathways, SEIS, SIRAS, Welligent, etc.) is a plus
• Proficient in the use of Microsoft Excel and other Microsoft products and the Google environment
• Critical thinking and strong research skills, including the ability to accurately link cause and effect with incredible attention to detail
• Initiative and perseverance in the face of challenges and a strong desire to do whatever it takes to improve and develop
• Organizational ability including planning, managing, multi‑tasking, and prioritizing responsibilities effectively while working independently
• Team player, self‑starter, and excellent interpersonal skills to motivate others
• Interest in education reform and service in support of school site staff with the end goal of ensuring our public school students are provided excellent educational opportunities
• Experience with CALPADS, CNIPS, customer service, teacher credential analysis, and/or school site experience is a plus

Skills and Characteristics

• Organized
• Detail‑oriented
• Critical thinker
• Mission‑driven
• Ability to manage, retain and monitor information from multiple and varying sources
• Able and eager to simplify complex requirements for the intended audience
• Problem solver individually and with a team
• Curiosity for continuous learning toward a comprehensive understanding of requirements and schools’ needs to maximize the benefit to the school

Compensation and Benefits

• Compensation is commensurate with experience, please be sure to submit your salary expectation.
• Salary range for the Data Management Coordinator role is $53,000 - $67,000.
• Benefits include medical, dental, vision, disability, and a 403(b) retirement package and generous vacation, sick, and holiday allocation.

To Apply

Please submit your resume, cover letter, and salary expectations via our online application system.

ExED is an equal opportunity employer.

ExED will only consider candidates from the Southern CA area.

Seniority level

• Associate

Employment type

• Full‑time

Job function

• Information Technology, Education, and Analyst

Industries

• Financial Services, Education Administration Programs, and Non‑profit Organizations

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Disability insurance