DATA MANAGEMENT ADMINISTRATIVE SPECIALIST (Administrative Specialist II)

MD; Baltimore (MD); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Pension

Paid time off

State retirement options

Job summary

The Department of Public Safety and Correctional Services (DPSCS) in Baltimore seeks a professional Administrative Assistant to support the Data Management Unit. You will compile data, manage records for incarcerated individuals, assist with training materials, and serve as a primary contact for local agencies via phone, email, and fax.

This position offers comprehensive benefits, pension, generous leave, and opportunity for growth within Maryland state government.

Qualifications

• High school diploma or GED required.
• One year of administrative/clerical experience.
• 30 college credits may substitute for the required experience.
• Military service as a non-commissioned officer with staff work may substitute for experience.

Responsibilities

• Provide administrative support for the Data Management Unit.
• Coordinate, compile, and process data related to incarcerated individuals and facility counts.
• Serve as the locator for the public and other agencies by phone, email, and fax.
• Process local agency reimbursements for jail bills.
• Assist with training materials and classes prepared by the unit.

Skills

Customer service

Data entry

Record keeping

Communication

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release. As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

GRADE

STD0011

LOCATION OF POSITION

Baltimore City - 6776 Reisterstown Rd, Baltimore, MD 21215

Main Purpose of Job

The main purpose of this position is to provide professional administrative support services for the Data Management Unit related to incarcerated individuals records, facility population counts, audits and individual system access requirements. This will include the assisting, coordinating, compiling and processing data in accordance with the responsibilities assigned to the Data Management Unit. This position acts as the incarcerated individual locator for the public and various state agencies via phone, email and fax correspondences. Processing of local agency reimbursement of jail bills received for incarcerated individuals maintained in their facilities. This position also assists with the preparation of training materials and classes hosted by the data management unit.

MINIMUM QUALIFICATIONS

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.
• Notes: Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

• Experience utilizing Microsoft Office or similar software to analyze and compile data and prepare reports and other documents.
• Experience providing customer service in an office setting.

SPECIAL REQUIREMENTS

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

• As an employee of the State of Maryland, you will have access to outstanding benefits, including health insurance, dental, and vision plans offered at a low cost.
• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per year
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• Holidays - State employees also celebrate at least twelve (12) holidays per year
• Pension - State employees earn credit towards a retirement pension

FURTHER INSTRUCTIONS

People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.