Data Entry Specialist/Transcriber

Potawatomi Federal Solutions; Spanish Lake (MO); On-site; USD 32,000 - 52,000; Full time

Job summary

Advancia Technologies LLC in Spanish Lake, Missouri is seeking a Data Entry Specialist/Transcriber to support NPRC with federal personnel records. The role emphasizes accurate data entry, verbatim transcription, and strict confidentiality.

Responsibilities include entering data into government systems, proofreading for grammar and formatting, and ensuring compliance with security requirements. A High School Diploma and data-entry experience are required, with preferred Associates degree and

Qualifications

• High School Diploma or equivalent is required.
• Prior computer/data entry experience.
• Ability to follow detailed written instructions and work with minimal supervision.
• Strong attention to detail and accuracy (≤1% error).
• Ability to obtain necessary security clearance and pass background checks.

Responsibilities

• Accurately enter data from various sources into government systems or spreadsheets.
• Review documents and transcribe content verbatim.
• Proofread data and documents for accuracy, formatting and completeness.
• Follow procedures for handling sensitive and controlled records.
• Meet productivity and quality standards.

Skills

Data entry

Attention to detail

English communication

Follow written instructions

Teamwork

Security compliance

Education

High School Diploma or equivalent

Associate’s degree or higher

Tools

NARA records training

Job description

Position Title: Data Entry Specialist/Transcriber

Location: Spanish Lake, Missouri

Division: Advancia Technologies

**This position is contingent upon contract award**

Position Summary

The Data Entry Specialist is responsible for accurate data entry and transcription support for federal personnel records in support of NARA’s National Personnel Records Center (NPRC) mission. This position handles sensitive records and must maintain strict attention to detail, confidentiality, and accuracy.

Essential Duties & Responsibilities:

• Accurately enter data from various sources into government systems, databases, or spreadsheets
• Review documents and transcribe content accurately and verbatim
• Proofread data/documents for accuracy (grammar, spelling, punctuation, etc.), completeness, and formatting
• Follow established procedures for handling sensitive and controlled records
• Meet productivity and quality standards
• Maintain confidentiality of all records and information
• Other administrative or records management related functions as assigned

Minimum Qualifications:

• High School Diploma or equivalent
• Prior computer/data entry experience
• Ability to communicate and work in a team environment
• Ability to follow detailed written instructions
• Ability to work with minimal supervision
• Ability to maintain accuracy of less than one percent error rate for data and/or file operations
• Strong attention to detail
• Read, write, and communicate using the English language at a level sufficient to perform job functions
• Ability to work in a secure records environment
• Ability to meet the security requirements for obtaining a badge (i.e., National Agency Checks with Inquiries)
• Ability to pass a drug screen and employment background check

Preferred Qualifications:

• Associate’s degree or higher
• 1+ years of related data entry or transcription experience
• NARA records management training

Working Schedule:

• Facility hours 6:00am - 6:00pm
• Shift 1 6:00 - 2:30
• Shift 2 9:30 - 6:00

Working Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normally subjected to inside (secure records) environmental conditions. The noise level in the work environment is usually moderate to high. Adherence to OSHA guidelines is mandatory, and as such, donning of protective equipment/gear may be required.

Physical Demands (including but not limited to):

Ability to sit or stand for extended periods of time. Ability to physically lift boxes which typically weigh 30-50 pounds on a regular basis. Ability to carry boxes between 30-50 pounds for distances up to a quarter of a mile within a facility. Ability to safely climb and balance on ladders to obtain boxes which can weigh 30-50 pounds, from shelving up to 15 feet high. Ability to climb caster equipped ladders and maneuver on catwalks while handling boxes of records, typically weighing 30-50 pounds, which are stored up to 15 feet above the floor, regularly. Performance of work regularly requires walking, stooping, bending, reaching, and squatting to reach boxes. Position requires working long hours on one’s feet and walking several miles per day is routine. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus with corrections if necessary.

Advancia Technologies LLC is anequal opportunity employer.Advancia Technologies LLCdoes not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law.