Data Entry Specialist (Job)

School To Success Life Purpose Academy, Inc.; Los Angeles (CA); Hybrid; USD 32,000 - 48,000; Full time

Benefits offered by this job

Remote work options

Job summary

School To Success Life Purpose Academy, Inc. is seeking a Data Entry Specialist to accurately enter and maintain student, family, partner, and program records in the CRM and internal databases.

You will process forms, verify data quality, generate reports, and safeguard confidential information in line with privacy regulations. Responsibilities include data verification, reporting, and supporting operations with data-related tasks.

Qualifications

• High school diploma or equivalent required; associate degree or data entry certification preferred.
• 1+ years of experience in data entry, administrative support, or records management.
• Fast and accurate typing skills (50+ WPM) with strong attention to detail.
• Experience with CRM systems, Google Workspace, and spreadsheet software (Excel/Google Sheets).
• Ability to maintain high accuracy while handling repetitive data entry tasks.
• Strong organizational skills and ability to manage large volumes of information.
• Understanding of data privacy principles; ability to handle confidential records responsibly.
• Self-motivated, reliable, and able to work independently and meet deadlines.
• Bilingual (English/Spanish) is a plus but not required.

Responsibilities

• Enter, update, and maintain student, family, partner, and program information in the CRM and internal databases with a high degree of accuracy and attention to detail.
• Process incoming forms (registration, assessment, attendance, applications, and surveys). Digitize and file documents so records are easy to retrieve and audit.
• Review entries for errors, duplicates, and missing fields. Cross-check data against source documents and correct discrepancies to keep records reliable.
• Generate regular reports on enrollment, attendance, outcomes, and program activity. Pull data sets for leadership, partners, and funders as requested.
• Handle sensitive student and family records in compliance with HIPAA, 42 CFR Part 2, and organizational privacy policies. Safeguard all confidential information.
• Keep records up to date as students progress through the program. Update contact details, status changes, milestones, and outcomes on a regular schedule.
• Support the operations and outreach teams with data-related tasks, scheduling follow-ups, and maintaining organized files and documentation.

Skills

Typing 50+ WPM

Attention to detail

Organizational skills

Independent work

Education

High school diploma

Associate degree

Data entry certification

Tools

CRM systems

Google Workplace

Excel

Google Sheets

Job description

Join our mission to help students and families discover their life purpose and plan for success after high school and later in life. We meet students where they are!

Position Summary

The Data Entry Specialist is responsible for accurately entering, updating, and maintaining student, family, partner, and program records in the School To Success CRM and internal databases. This role processes incoming forms, verifies data quality, generates reports, and safeguards confidential information in compliance with privacy regulations. The Data Entry Specialist keeps the organization's records organized, complete, and reliable so that teams can serve students and families effectively and track progress toward the 1-million-family goal.

Employment Type

Operations Manager / Program Director

Key Responsibilities

Accurate Data Entry

Enter, update, and maintain student, family, partner, and program information in the CRM and internal databases with a high degree of accuracy and attention to detail.

Process incoming forms (registration, assessment, attendance, applications, and surveys). Digitize and file documents so records are easy to retrieve and audit.

Data Verification & Quality Control

Review entries for errors, duplicates, and missing fields. Cross-check data against source documents and correct discrepancies to keep records reliable.

Reporting & Data Extraction

Generate regular reports on enrollment, attendance, outcomes, and program activity. Pull data sets for leadership, partners, and funders as requested.

Confidentiality & Compliance

Handle sensitive student and family records in compliance with HIPAA, 42 CFR Part 2, and organizational privacy policies. Safeguard all confidential information.

Record Maintenance & Updates

Keep records up to date as students progress through the program. Update contact details, status changes, milestones, and outcomes on a regular schedule.

Administrative Support

Support the operations and outreach teams with data-related tasks, scheduling follow-ups, and maintaining organized files and documentation.

Qualifications

• High school diploma or equivalent required; associate degree or data entry certification preferred.
• 1+ years of experience in data entry, administrative support, or records management.
• Fast and accurate typing skills (50+ WPM) with strong attention to detail.
• Experience with CRM systems, Google Workspace, and spreadsheet software (Excel/Google Sheets).
• Ability to maintain high accuracy while handling repetitive data entry tasks.
• Strong organizational skills and ability to manage large volumes of information.
• Understanding of data privacy principles; ability to handle confidential records responsibly.
• Self-motivated, reliable, and able to work independently and meet deadlines.
• Bilingual (English/Spanish) is a plus but not required.

What We Offer

• Meaningful mission-driven work helping students and families plan their future.
• Flexible schedule with remote work options.
• Training on the School To Success Life Purpose Career Guidance system.
• Professional development and skill-building opportunities.
• Supportive, collaborative team environment.
• Opportunity to grow within the organization.