Data Entry Specialist (4) | 65076892960

somewhere; United States; Remote; USD 32,000 - 52,000; Full time

Job summary

We are seeking a detail-oriented Data Entry Specialist to join our team. This remote position focuses on entering, updating, and maintaining accurate data across our systems while handling large volumes and tight deadlines.

You will support business and data compliance initiatives, maintain CRM/ERP hygiene, and prepare routine data reports. Excellent Excel and MS Office skills, plus strong communication, are essential for success.

Qualifications

• Proven 3+ years of experience as a Data Entry Clerk or similar position.
• Excellent skills on Excel and MS Office applications.
• High attention to detail and strong analytical problem-solving.
• Willingness to work under pressure and meet deadlines.
• Excellent internal and external communication skills.

Responsibilities

• Enter, update, and maintain data accurately in systems and databases.
• Coordinate CRM/ERP database hygiene and data compliance checks.
• Prepare KPI reports and data quality monitoring.
• Support onboarding during acquisitions and special projects.
• Maintain confidentiality and adhere to data protection standards.

Skills

Data Entry

Excel

MS Office

Attention to detail

Strong communication

Ability to work under pressure

Analytics

Tools

JobLogic

CASH

WinSims

Microsoft Dynamics

Job description

Position:Data Entry Specialist

Location: Remote: SA ONLY

Work Schedule: 8.30am-5.30pm UK TIME

Salary:Market Related

English Level MUST be a 5/5 with LOW accent

Job Overview:

We are looking for a detail-oriented and organized Data Entry Specialist to join our team. In this role, you will be responsible for entering, updating, and maintaining accurate data in our systems and databases. The ideal candidate will be comfortable working with large volumes of data, meet tight deadlines, and maintain high accuracy and confidentiality standards.

You will provide business and data compliance administration to the Business & Data Compliance team within the group. To project a professional image through in-person, phone, email and other digital messaging interactions.

Key Responsibilities:

• Provide business and data compliance administration for the Business & Data Compliance team as and when required.
• To coordinate and maintain CRM and ERP database hygiene.
• To coordinate and maintain Monitoring database hygiene.
• To review, update and circulate CRM process training/memos/materials – existing & new users.
• To conduct ongoing compliance checks on CRM operational process and data cleanliness through weekly/monthly/quarterly data compliance checks and KPI reports to the Data Compliance team.
• Champion data cleanliness throughout the organisation.
• Provide strategic administration support for other departments when hotspots & sickness/holidays arise.
• Assist with business and data administration in the onboarding of new mergers and acquisitions.

No job description can be entirely comprehensive and the jobholder will be expected to adapt and carry out such other duties as may be required from time to time, on the understanding that they will be within the individual’s remit and capability, and consistent with the status and responsibilities of the role within the business.

Requirements:

• Proven 3+ years of experience as a Data Entry Clerk or similar position.
• Excellent skills on Excel. Good knowledge of MS products, Excel, PowerPoint, Word and confident using IT software.
• Very high levels of attention to detail, good analytical skills, and sound problem solving skills.
• Desire to think critically and analytically to constantly seek business process and data collection/record keeping improvements.
• Comfortable in very high-pressure environments and a willingness to work round the clock when required to do so (e.g. acquisitions).
• Willingness to police fellow team members to ensure standards are met and retained.
• Excellent internal & external communication skills including preparing and delivering presentations.

Preferred:

• JobLogic / CASH / WinSIMs / Microsoft Dynamics and other Fire/Security CRM & ERP experience.
• Expert Level Microsoft Excel Certified
• Project Management APM or equivalent.

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

Working condition:

This role will cater to remote employees to enable greater efficiency across our office locations around the Southwest. During periods of acquisition, job requirements and intensity are expected to increase to cater to business/group demands.

Group Compliance

As part of the companies compliance to The Health & Safety at Work Etc Act 1974, ISO9001 for Quality, ISO14001 for Environmental and ISO27001 for Information Technology, there are several key objectives that are issued each year upon management review that we expect all staff to work towards in order for the company to meet these objectives and include but are not limited to:

• Compliance to all legislative and British Standard requirements
• Compliance to associated accreditation bodies schemes from NSI, BAFE, FIA and others as required
• Maximise customer satisfaction with the services provided
• Working to reduce, renew and recycle any waste on and off our sites including our offices
• Protect the environment and ensure use of toxic materials is avoided where possible
• Work to best safe practice and ensure actions do not cause harm unto themselves or others
• Employees will not tamper with any issued PPE or plant machinery that it may cause harm unto themselves or others
• Ensure all minimum training requirements are met in compliance with the relevant ISO standards
• Ensure that any Information Technology ‘incidents’ are effectively reported and resolved in a timely fashion (internally or externally)
• Maintain clear desk and screen at all times
• Compliance to ensure no deliberate breaches in security information and/ or systems
• Any accidents or incidents must be reported to supervisor & compliance.