Data Entry Specialist

Hired Remoteli; United States; Remote; USD 21,000 - 34,000; Full time

Benefits offered by this job

Competitive pay in USD

100% remote

Job summary

Hired Remoteli is seeking a Licensed Data Entry contractor to support the Licensing department with data entry, licensing processing, and database maintenance. This remote role is LATAM-based, full-time hours 9:00 AM to 6:00 PM EST, and requires strong attention to detail and English proficiency.

You will review PDFs, submit to licensor websites, transcribe data, verify accuracy, generate basic reports, and ensure data security.

Qualifications

• Bachelor's degree or equivalent; additional education or certification in relevant fields is a plus.
• Proven experience in data entry or related administrative roles.
• Proficiency in data entry software and Microsoft Office.

Responsibilities

• Review PDF uploads for approval.
• Request updates to make concepts approvable.
• Submit data to licensor websites.
• Check licensor websites for feedback.
• Relay feedback to relevant parties.
• Input, transcribe, and code data from various sources (handwritten forms, scanned documents, online surveys).
• Verify data accuracy and completeness, following established protocols.
• Update licensing information in the database.
• Provide administrative support to the Licensing department.
• Perform data cleaning and standardization tasks.
• Organize and categorize data in designated systems.
• Update existing data records as needed.
• Generate reports based on entered data (a plus).
• Adhere to strict data security and privacy protocols.

Skills

Attention to detail

Time management

Communication

Teamwork

Problem-solving

Organizational skills

Customer focus

Education

Bachelor's degree

Tools

Microsoft Excel

Outlook

Data entry software

Tracking platforms

Job description

Only resumes in English will be considered.

About Hired Remoteli

Hired Remoteli is a recruitment agency connecting top-tier talent across Latin America with companies in the United States. We specialize in sourcing, vetting, and placing high-performing remote professionals.

Role Snapshot

Location: LATAM - (Remote)

Schedule: Full-time | 9:00 AM to 6:00 PM EST

Type: Contractor

Position Summary

As a Licensed Data Entry, you will play a vital role in ensuring accurate and timely data entry for our licensing department. You will be responsible for processing licenses and maintaining databases and supporting the team with various administrative tasks.

Responsibilities

Review uploads on PDF for approval.

Send requests for updates to make the concepts approvable

Submit to licensor websites.

Check licensor websites for feedback.

Relay feedback.

Input, transcribe, and code data from various sources (e.g., handwritten forms, scanned documents, online surveys).

Verify data accuracy and completeness, following established protocols.

Update and maintain existing licensing information in the database.

Provide administrative support to the Licensing department when required.

Perform data cleaning and standardization tasks.

Organize and categorize data into designated systems.

Update existing data records as needed.

Generate reports and summaries based on entered data (a plus).

Adhere to strict data security and privacy protocols.

Requirements (Must-Have)

Bachelor's degree diploma or equivalent; additional education or certification in relevant fields is a plus.

Proven experience in data entry or related administrative roles.

Proficiency in data entry software and systems.

Strong attention to detail and accuracy in recording and validating information.

Excellent organizational and time management skills.

Effective written and verbal communication skills are needed to interact with various stakeholders.

Excellent written and verbal communication skills in English.

Ability to work independently and collaboratively in a team environment.

Strong problem-solving skills and ability to prioritize tasks.

Proficient in Microsoft Office Suite, particularly Excel and Outlook.

Familiarity with order management systems and tracking platforms.

Knowledge of retail processes and terminology is a plus.

Knowledge in licensing administration.

Technical Skills (Required)

Data entry: Proficient in entering and managing data using software systems.

Order management systems: Familiarity with software systems used to manage orders.

Microsoft Office Suite: Strong skills in Excel for record-keeping and data manipulation.

• Tracking platforms: Ability to use designated platforms to track order statuses.

Soft Skills

Attention to detail: Accurately record and validate order details, ensuring data accuracy.

Communication: Effectively communicate with factories, suppliers, and the production team.

Time management: Prioritize tasks and meet deadlines in a fast-paced environment.

Adaptability: Quickly adjust to changes in processes or priorities.

Teamwork: Collaborate with team members and stakeholders to achieve common goals.

Problem-solving: Identify and resolve issues related to orders or data entry.

Organizational skills: Maintain accurate records and documents for reference.

• Customer focus: Ensure customer satisfaction through accurate and timely order processing.

Tools & Systems

Microsoft Office Suite: Strong skills in Excel for record-keeping and data manipulation.

Time tracking: Hubstaff

Why Join?

Competitive pay in USD.

100% remote — work from home or anywhere.

Flexible time-off.

Work with an international team.

Learning opportunities.

Be a member of an elite group of top talent.