Data Entry Specialist

SeaHill Consulting Group; United States; On-site; USD 38,000 - 65,000; Full time

Job summary

SeaHill Consulting Group is seeking a detail‑oriented Data Entry Specialist to maintain and verify records across ServiceNow and other internal systems. You will perform high‑volume entry with accuracy, identify duplicates, and correct inconsistencies while coordinating with internal teams to resolve discrepancies and uphold data standards.

The ideal candidate has 2+ years in data entry or records management, strong Excel skills, and excellent communication to support reporting and

Qualifications

• 2+ years of data entry, data processing or records management experience.
• Strong experience with Microsoft Excel and large data sets.
• Attention to detail with accuracy in high‑volume work.
• Capable of working independently and meeting timelines.
• Excellent written and verbal communication skills.

Responsibilities

• Enter, update, and maintain information within ServiceNow and other internal systems.
• Review existing records for accuracy, completeness, and consistency.
• Perform high-volume data entry while maintaining accuracy.
• Identify duplicates and correct incorrect records.
• Compare information across systems to validate data.
• Support data cleanup and record maintenance initiatives.
• Maintain documentation related to data updates and corrections.
• Collaborate with internal teams to resolve data discrepancies.
• Follow data standards to ensure consistent recordkeeping.
• Support reporting and administrative activities as needed.

Skills

Experience with data entry

Microsoft Excel

Attention to detail

Independent work

Written and verbal communication

Tools

ServiceNow

Excel

CRM systems

ERP systems

Databases

Job description

• Enter, update, and maintain information within ServiceNow and other internal systems.
• Review existing records for accuracy, completeness, and consistency.
• Perform high-volume data entry while maintaining a strong level of accuracy.
• Identify duplicate, incomplete, outdated, or incorrect records and make appropriate corrections.
• Compare information across multiple systems, spreadsheets, and source documents to validate data.
• Support ongoing data cleanup and record maintenance initiatives.
• Maintain organized and accurate documentation related to data updates and corrections.
• Partner with internal teams to research missing information and resolve data discrepancies.
• Follow established processes and data standards to ensure consistent recordkeeping.
• Support reporting and administrative activities as needed.

Day to Day Responsibilities

• Enter and update information within ServiceNow and other business systems.
• Review records and identify missing, inaccurate, or inconsistent information.
• Perform routine data cleanup and record maintenance.
• Compare system records against Excel spreadsheets, reports, and other source documentation.
• Correct errors and update records based on validated information.
• Track completed work and maintain accurate documentation of data changes.
• Organize and manage large volumes of information across multiple assignments.
• Communicate with internal teams to obtain missing information or clarify discrepancies.
• Generate basic reports and spreadsheets to support data tracking and reconciliation.
• Complete assigned data entry projects accurately and within established timelines.

Preferred Experience and Attributes

• 2+ years of experience in data entry, data processing, administrative support, records management, or a related field.
• Experience working with ServiceNow is preferred.
• Experience with similar enterprise platforms, database systems, CRM systems, ERP systems, or other record management tools will also be considered.
• Strong Microsoft Excel skills and comfort working with spreadsheets and large datasets.
• Demonstrated ability to perform high-volume data entry accurately and efficiently.
• Experience with data cleanup, validation, reconciliation, or record maintenance.
• Strong attention to detail and ability to identify inconsistencies within large amounts of information.
• Strong organizational and time management skills.
• Comfortable learning new software applications, systems, and internal processes.
• Ability to perform repetitive and detail-oriented work while maintaining accuracy.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with internal teams.