Data Entry Specialist:

Ultimate Staffing Services; San Diego (CA); Hybrid; USD 21,000 - 29,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

Ultimate Staffing Services in San Diego, CA seeks a Data Entry Specialist to support day-to-day data management and administrative functions. You'll enter, update, and review information across systems with high attention to detail.

The role requires a high school diploma and basic computer skills; experience in data entry or office support is preferred. You will work with internal teams and maintain confidentiality.

Qualifications

• High school diploma or equivalent required.
• Data entry, administrative, or office support experience preferred.
• Strong attention to detail and organizational skills.
• Ability to work independently and in a team.
• Basic computer proficiency with common software and databases.

Responsibilities

• Enter, update, and maintain data in company systems and databases.
• Review information for accuracy, completeness, and consistency.
• Organize, manage, and maintain electronic records and documentation.
• Perform data verification and quality checks as needed.
• Generate, compile, and distribute reports.
• Assist with document management, file maintenance, and record keeping.
• Communicate with internal teams to obtain, verify, or clarify information.
• Support administrative and operational projects as assigned.
• Follow established procedures and maintain confidentiality of sensitive information.
• Meet productivity and accuracy expectations while managing multiple priorities.

Skills

Data entry

Attention to detail

Time management

Organizational skills

Communication skills

Confidential information handling

Independent and team work

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Database systems

Office software

Google Sheets

Job description

Salary: USD17.9 - USD17.9 per hour

We are seeking a detail-oriented Data Entry Specialist to support day-to-day data management and administrative functions. The ideal candidate will be responsible for accurately entering, updating, maintaining, and reviewing information across various systems and databases while supporting general operational needs.

Key Responsibilities

• Enter, update, and maintain data in company systems and databases.
• Review information for accuracy, completeness, and consistency.
• Organize, manage, and maintain electronic records and documentation.
• Perform data verification and quality checks as needed.
• Generate, compile, and distribute reports.
• Assist with document management, file maintenance, and record keeping.
• Communicate with internal teams to obtain, verify, or clarify information.
• Support administrative and operational projects as assigned.
• Follow established procedures and maintain confidentiality of sensitive information.
• Meet productivity and accuracy expectations while managing multiple priorities.

Qualifications

• High school diploma or equivalent required.
• Previous data entry, administrative, customer service, or office support experience preferred.
• Strong attention to detail and organizational skills.
• Ability to work independently and collaboratively in a team environment.
• Basic computer proficiency with experience using common business software and database systems.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism.
• Effective time management and ability to meet deadlines.

Preferred Skills

• Experience working with spreadsheets, databases, or data management tools.
• Familiarity with office procedures and general administrative functions.
• Strong problem-solving and analytical abilities.
• Adaptability in a fast-paced environment.
• Office, hybrid, or remote work environment depending on business needs.
• Standard business hours with occasional flexibility as required.

This position description is intended to outline the general nature and level of work performed and may be modified based on organizational needs. Duties and responsibilities may change at any time.