Data Entry Specialist

Replications, Inc.; New York (NY); On-site; USD 28,000 - 37,000; Part time

Benefits offered by this job

Sick and Safe Leave

Employee Assistance Program (EAP)

Job summary

Replications, Inc. is seeking a detail-oriented Data Specialist for DYCD-funded after-school programs. You will maintain enrollment, attendance, and program data; enter information in DYCD Connect and TransAct; generate reports; and ensure timely submission of data and reports.

The role reports to Regional Program Managers and requires strong Microsoft Office skills, organization, and reliability in a fast-paced environment at Brooklyn and Bronx sites.

Qualifications

• 1–2 years of database experience preferred; familiarity with DYCD Connect is a plus.
• Strong computer and data-entry skills with attention to accuracy.
• Bilingual candidates are encouraged to apply.

Responsibilities

• Enroll participants into required databases in a timely manner.
• Enter program schedules and label activities in databases.
• Create and maintain class rosters and attendance sheets.
• Update participant attendance weekly in required systems.
• Support program leadership with reporting and data quality.

Skills

Excel

Word

Google Docs

Communication

Interpersonal skills

Education

High school diploma or equivalent

Associates/Bachelors degree preferred

Tools

DYCD Connect

TransAct

Job description

Dates:

October 2026 – June 2027

Schedule:

Monday‑Friday, 20 hours per week

Job Type:

Part‑time; in‑person position

Location:

Brooklyn and Bronx sites

Organization Overview

Replications, Inc. is a leading nonprofit organization dedicated to replicating and implementing high‑impact educational models that foster student success and community engagement. Our vision is that every child in every community has access to a dynamic and joyful public school that empowers them to thrive. We partner with schools to provide comprehensive support services to drive student academic achievement and social‑emotional development. To learn more about Replications, visit www.replications.org.

Why Join Replications, Inc.

This is your chance to contribute directly to an organization committed to transforming public education and empowering communities.

Position Overview

Replications, Inc. is seeking a detail‑oriented Data Specialist to support our DYCD‑funded after‑school and 21st Century Community Learning Center programs. The Data Specialist will work closely with Program Directors and Site Coordinators to maintain accurate and up‑to‑date program information, including student enrollment, attendance, and other required data. Responsibilities include entering and reviewing information in DYCD Connect and TransAct, generating reports, monitoring enrollment and attendance, identifying and addressing missing or incomplete information, resolving data discrepancies, and ensuring all required data and reports are submitted accurately and on time in accordance with DYCD requirements. This position will report directly to the Regional Program Managers.

Key Responsibilities

• Enroll all participants into required web‑based databases in a timely and accurate manner.
• Enter program schedules and properly label activities in required databases.
• Create and maintain class rosters and attendance sheets.
• Enter and update participant attendance in all required systems on a weekly basis.
• Work with the After‑School Program Director to use data and reports to support and improve programming.
• Create and maintain organized systems for tracking program documents and records.
• Support the After‑School Program Director in ensuring the program remains in compliance and in good standing with DYCD and the 21st Century program.
• Manage multiple responsibilities and deadlines in a fast‑paced after‑school environment.
• Responsible for accurately completing the weekly DOE snack roster.
• Build and maintain positive working relationships with program staff, school staff, participants, and families.
• Maintain strong organization, time management, and follow‑up.
• Demonstrate professional and responsible conduct and serve as a positive role model for staff and youth.
• Attend required trainings from DYCD Connect, 21st Century, and Replications, Inc.

Qualifications

• Strong computer skills, including Microsoft Excel, Word, and Google Docs.
• College credits or degree preferred.
• Strong communication and interpersonal skills.
• 1–2 years of database experience; DYCD Connect or 21st Century after‑school experience is a plus.
• Bilingual candidates are encouraged to apply.
• Must be punctual, dependable, and organized.
• Ability to lift program materials and use stairs as needed.

Approach to Work

• Passion for working with students in under‑resourced schools.
• Exceptional level of patience and focus to overcome challenges and achieve results.
• A passion for mission‑driven school culture.

Requirements

• DOE Fingerprinted
• High school diploma or equivalent required; some college coursework or an Associates/Bachelors degree preferred.

Pay and Benefits

• $20.00-$27.00
• Sick and Safe Leave
• Employee Assistance Program (EAP)

Replications, Inc. is an equal opportunity employer committed to building a diverse team that reflects the communities we serve. We strongly encourage applications from candidates of all backgrounds, particularly those from historically underrepresented communities.