Data Entry Specialist

Lexitas; Irvine (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking a detail-oriented Data Entry Specialist for a full-time, on-site position in Irvine, CA. The role involves supporting legal records processing by accurately inputting data and generating essential legal documents. Ideal candidates will have strong attention to detail, effective communication skills, and the ability to thrive in a fast-paced environment.

Qualifications

• Prior data entry or administrative experience in a legal or medical setting is a plus.
• Knowledge of legal terminology preferred but not required.
• Ability to manage confidential information and comply with data privacy standards.

Responsibilities

• Accurately input client order data received via fax, email, or phone into the system.
• Generate and maintain legal documents such as custodian letters, certifications, affidavits, and notices.
• Ensure proper delivery of notices to all counsel of record via fax or FedEx.

Skills

Attention to detail

Communication

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Adobe Acrobat

Job description

7700 Irvine Center Dr, Irvine, CA 92618, USA Req #256

Friday, May 9, 2025

POSITION TITLE: Data Entry Specialist

Location: This is a full-time, on-site position based at our 7700 Irvine Center Dr Suite 450, Irvine, CA 92618 office.

PAY RANGE: $19-22/hr

ABOUT THE ROLE:

Lexitas is seeking a detail-oriented and dependable Data Entry Specialist to support our legal records processing team. This role is perfect for someone who thrives in a fast-paced environment, enjoys working with data, and takes pride in accuracy and efficiency. While the work may be repetitive at times, the information you handle is vital to legal cases, client satisfaction, and our overall operations. If you’re an organized multitasker with a sharp eye for detail, this is your opportunity to play an essential role in the legal support process.

Lexitas is a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service, and legal talent. Built on a foundation of trust, professionalism, and innovation, Lexitas delivers customized solutions with unmatched personal service to clients across the U.S. and internationally.

KEY RESPONSIBILITIES:

• Accurately input client order data received via fax, email, or phone into the system.
• Generate and maintain legal documents such as custodian letters, certifications, affidavits, and notices.
• Use Crystal Reports to create and manage custom client questions.
• Ensure proper delivery of notices to all counsel of record via fax or FedEx.
• Complete tasks within the research queue and document MTQ/Rule 11 information.
• Support expeditors, billing team, and managers with data integrity and workflow updates.
• Maintain strict compliance with HIPAA and all confidentiality protocols related to medical and legal records.
• Operate fax machines, scanners, and copiers as part of daily workflow.
• Perform other duties as needed to support departmental and client needs.

WHAT YOU BRING:

• A positive, team-oriented mindset and strong communication skills.
• Ability to prioritize and adjust to shifting deadlines in a high-volume environment.
• Keen attention to detail with a strong commitment to data accuracy and efficiency.
• Comfortable working independently as well as collaboratively with cross-functional teams.
• Proficiency in Microsoft Outlook, Word, Adobe Acrobat, and general internet applications.
• Familiarity with subpoenas, written depositions, and affidavits is a plus.
• Flexible schedule with availability for occasional overtime when needed.
• Excellent punctuality and attendance record.

QUALIFICATIONS:

• High school diploma or equivalent required.
• Legal terminology knowledge preferred but not required.
• Prior data entry or administrative experience in a legal or medical setting is a plus.
• Demonstrated ability to manage confidential information and comply with data privacy standards.
• A self-starter who strives for operational excellence and takes initiative in problem-solving.

SUPERVISORY RESPONSIBILITIES

This role is not a supervisor position.

LANGUAGE SKILLS

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

TRAVEL REQUIREMENTS

Little to no travel expected for this position.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT

Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.

EOE Employer/Vet/Disabled

If you require reasonable accommodation in the application process, please contact Human Resources [e-mail] for assistance. All other applications must be submitted online.

• 7700 Irvine Center Dr, Irvine, CA 92618, USA