Data Entry Specialist

NES Fircroft; Georgia; On-site; USD 40,000 - 60,000; Full time

Job summary

NES Fircroft in Augusta, Georgia is seeking a Data Entry Specialist to support Asset Integrity and Turnaround Management systems. You will enter, verify, and manage inspection, maintenance, and turnaround data in specialized software, ensuring accuracy to support reliability projects and compliance.

The role requires 3+ years in data entry or document control within industrial settings, excellent Excel/Word skills, and strong attention to detail.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• 3+ years of experience in data entry, document control, inspection support, maintenance administration, or industrial operations support.
• Proficiency with Microsoft Excel, Word, Outlook, and data management systems.
• Strong attention to detail with the ability to maintain high levels of accuracy.
• Excellent organizational and time-management skills.
• Ability to manage large volumes of technical documentation and meet project deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Enter, update, and maintain inspection, maintenance, and turnaround data in asset integrity management software.
• Review inspection reports, engineering records, maintenance documentation, and technical data for accuracy and completeness.
• Upload, organize, and manage photographs, inspection reports, drawings, and supporting documentation.
• Perform routine data validation and quality control audits to identify and correct discrepancies.
• Track inspection schedules, findings, recommendations, repairs, and completion status.
• Support turnaround planning and execution teams by maintaining accurate project completion records.
• Generate reports and data summaries for operations, maintenance, engineering, and management teams.
• Coordinate with inspectors, planners, engineers, and project managers to resolve data issues.
• Maintain document control standards and ensure compliance with company procedures.
• Assist with software implementations, system updates, and process improvement initiatives.

Skills

Attention to detail

Data verification

Communication skills

Organizational skills

Time management

Problem solving

Cross-functional collaboration

Accuracy

Technical documentation

Confidentiality

Education

High school diploma

Associate's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Data management systems

Meridium

PCMS

Visions

SAP PM

Maximo

Job description

Data Entry Specialist Asset Integrity & Turnaround Management Systems

Location: Augusta, GA

Job Type: Full-Time or Contract

We are seeking a highly organized and detail-oriented Data Entry Specialist to support our Asset Integrity and Turnaround Management programs. This role is responsible for maintaining critical inspection, maintenance, and turnaround data within specialized industrial software systems used to manage asset reliability, mechanical integrity, and project completion activities.

The ideal candidate has experience working in an industrial environment such as chemical manufacturing, refining, power generation, pulp & paper, fertilizer, or heavy industrial maintenance and understands the importance of accurate inspection and maintenance records.

Responsibilities

• Enter, update, and maintain inspection, maintenance, and turnaround completion data in asset integrity management software.
• Review inspection reports, engineering records, maintenance documentation, and technical data for accuracy and completeness.
• Upload, organize, and manage photographs, inspection reports, drawings, and supporting documentation.
• Perform routine data validation and quality control audits to identify and correct discrepancies.
• Track inspection schedules, findings, recommendations, repairs, and completion status.
• Support turnaround planning and execution teams by maintaining accurate project completion records.
• Generate reports and data summaries for operations, maintenance, engineering, and management teams.
• Coordinate with inspectors, planners, engineers, and project managers to resolve data issues.
• Maintain document control standards and ensure compliance with company procedures.
• Assist with software implementations, system updates, and process improvement initiatives.

Required Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• 3+ years of experience in data entry, document control, inspection support, maintenance administration, or industrial operations support.
• Proficiency with Microsoft Excel, Word, Outlook, and data management systems.
• Strong attention to detail with the ability to maintain high levels of accuracy.
• Excellent organizational and time-management skills.
• Ability to manage large volumes of technical documentation and meet project deadlines.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience supporting industrial facilities including chemical plants, refineries, fertilizer plants, power generation facilities, pulp & paper mills, manufacturing plants, or maintenance contractors.
• Familiarity with Asset Integrity Management (AIM), Mechanical Integrity (MI), Risk-Based Inspection (RBI), API inspection programs, or turnaround execution processes.
• Experience maintaining equipment records, inspection histories, asset registers, or maintenance documentation.
• Experience using systems such as Meridium, PCMS, Visions, SAP PM, Maximo, or related integrity and maintenance management software.
• Exposure to API inspection programs, fixed equipment data, corrosion monitoring, or turnaround completions tracking.

What Makes You Successful

• Exceptional attention to detail
• Strong data verification and quality control skills
• Ability to understand technical and inspection-related documentation
• Strong problem-solving and analytical abilities
• Effective collaboration with cross-functional teams
• Commitment to accuracy, confidentiality, and professional standards

Ideal Backgrounds

We encourage applications from candidates with experience as:

• Data Entry Specialist
• Document Control Coordinator
• Mechanical Integrity Administrator
• Inspection Data Technician
• Turnaround Coordinator
• Maintenance Planner Assistant
• Reliability Data Specialist
• Asset Integrity Coordinator
• Industrial Administrative Specialist
• Inspection Records Coordinator

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.