Data Entry Operator 2

State of West Virginia; Charleston (WV); On-site; USD 32,000 - 42,000; Full time

Job summary

State of West Virginia is hiring a Data Entry Clerk to operate scanners for tax returns and input data into Fairfax/GenTax systems. You will verify MICR data, reclassify miscodes, and handle documents for distribution to appropriate units, while upholding strict confidentiality.

This role requires a high school diploma and at least one year of data-entry experience, with overtime during peak tax season. A fingerprint background check is required.

Qualifications

• Graduation from a standard four-year high school or equivalent.
• One year of full-time or equivalent part-time paid experience in data entry or transcribing dictation.
• Substitution: twelve hours in computer coursework or four data processing/word processing courses may substitute for the experience.

Responsibilities

• Operate a scanner to image tax returns for data capture and storage.
• Rescan returns rejected by the system and verify data for accuracy.
• Enter data into Fairfax and GenTax systems using provided documentation.
• Verify MICR line information and reclassify miscodes using defined parameters.
• Maintain taxpayer confidentiality in compliance with IRS regulations.
• Assist in retrieving tax documents from satellite offices or other divisions when needed.

Skills

Data entry

Education

High school diploma or equivalent

Job description

Nature of Work

Under direct supervision, operates a scanner imaging tax returns and checks for data capture and storage purposes. Rescans returns that have been rejected by the system. Keys data into the Fairfax and GenTax systems using given documentation and various systems/software to be uploaded and distributed to appropriate units, agencies, and department heads. Verifies and balances check MICR line information according to supplied documentation. Verifies data previously entered for accuracy. Manually reclassifies tax returns that were incorrectly coded utilizing a set of specific parameters. Reviews documents with issues that would cause delays in processing or have special handling rules. When necessary, assist in the retrieval of tax documents from outside sources (satellite offices, post office, other divisions, etc.) This requires a valid driver's license and use of a state vehicle. Assists in the sorting of tax documents to be disbursed to employees for processing. Assists in the processing of tax documents to be batched and delivered to the scanners for scanning into the system. Maintains taxpayer confidentiality to adhere to IRS regulations.

This is a production-intensive environment that requires the ability to maintain speed while also maintaining accuracy. Requires sitting or standing for long periods of time. Must stay updated on knowledge of all tax forms and other documents, laws, rules, and procedures for processing each form to ensure proper completion of tasks. Performs related work as required. Overtime is required during peak tax season.

Employment requires a fingerprint-based criminal-background check to be provided at the West Virginia Tax Division's expense. Failing to initiate the process or cooperate with this process, providing false or incomplete information, or discovery of disqualifying information will result in denial of, or dismissal from, employment or denial of transfer irrespective of when discovered. The chosen applicant will also be subject to a tax compliance check.

Minimum Qualifications

• Training: Graduation from a standard four-year high school or equivalent.
• Experience: One year of full-time or equivalent part-time paid experience in data entry or transcribing dictation.

Substitution

• Completion of twelve hours in computer coursework from an accredited college or university

OR

• Completion of four courses in data processing, data entry and/or word processing from an accredited business or vocational school may substitute through an established formula for the required experience.

State employment offers a variety of benefits.

AFFIRMATION

I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application. WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver's Licenses Passports These documents will be removed from your profile if submitted.

• I consent to the above statement.
• Required Question