Data Entry (Import Specialist)

AMI Strategies, Inc.; Livonia (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

AMI Strategies, Inc. is seeking an Import Specialist in Livonia to manage invoice data flow into the AMI expense management system. You will retrieve data from vendors and translate it for upload, ensuring accuracy and timely processing.

Join a collaborative team with a focus on data integrity, process improvement, and reliable reporting. This role requires diligence, strong communication, and the ability to work in a fast-paced environment.

Qualifications

• Attention to detail is essential.
• Ability to work in a fast-paced, deadline-driven environment.
• Experience with databases and SQL.
• Experience handling large invoice data sets.
• Ability to learn expense management systems and automation tools.
• Strong communication and teamwork.

Responsibilities

• Gather invoice data via mail, email, vendor sites, and data feeds.
• Prepare invoice data for upload into the AMI system using existing tools.
• Ensure invoices are received, entered, and accounted for monthly.
• Monitor missing or delayed invoices and follow up with vendors or internal teams.
• Use critical thinking to evaluate invoice issues and decide next steps.
• Review invoice exceptions and resolve issues promptly.
• Perform quality checks on invoices entered.
• Attend internal and client meetings as required.
• Communicate with vendors, clients, and staff to set up feeds and resolve issues.
• Document processes, issues, and resolutions clearly.
• Other duties as directed.

Skills

Attention to detail

Data analysis

Teamwork

Communication skills

Large data sets

SQL

Data hierarchies

Self-starter

Vendor data handling

Deadline-driven

Tools

MS Office

Excel (Pivot Tables & Macros)

Access

Vendor portals

Job description

Description

Title: Import Specialist

FLSA Classification: Non-Exempt

Date Modified: July 2026

Reports to: Import Manager

Summary/objective

The Import Specialist is responsible for uploading invoice data into the AMI expense management system. This position retrieves invoice data from vendors and then translate and upload the data into the AMI expense management system.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Gathers invoice data using various methods such as mail, email, vendor websites and data feeds.
• Prepares the invoice data to be uploaded into the AMI expense management system using existing tools and processes.
• Ensures each customer's invoices are received, entered, and accounted for each month.
• Monitors missing or delayed invoices and follows up with vendors, clients, or internal teams to ensure timely receipt.
• Uses critical thinking to evaluate invoice issues, make sound decisions, and determine the appropriate next steps.
• Reviews invoice exceptions, errors, or rejected imports and works to resolve issues promptly.
• Performs quality checks on invoices entered through automation to confirm accuracy, completeness, and invoice integrity.
• Attends internal and client meetings as required.
• Communicates with vendor, clients, and internal staff to setup new feeds, get invoice copies, resolve import issues and provide status.
• Other duties as directed.

Supervisory Responsibilities

No supervisory responsibilities.

Work environment

Flexible work environment with core business hours.

Physical demands

Prolonged periods sitting at a desk and working on a computer.

Travel required

No travel required.

Requirements

Required education and experience

• Excellent attention to detail.
• Task and schedule driven.
• Ability to work in a team.
• Excellent communication skills.
• Experience with large data sets.
• Ability to understand data hierarchies.
• Self-starter and eager learner.
• Ability to meet expected service level agreements/deadlines.
• Experience with databases and SQL.
• Ability to manage and prioritize work effectively with minimal supervision.
• Ability to understand multiple invoice document types.
• Strong problem-solving skills and ability to investigate discrepancies.
• Ability to work accurately in a high-volume, deadline-driven environment.
• Ability to document processes, issues, and resolutions clearly.
• Comfortable learning and using expense management systems, vendor portals, and automation tools.

Preferred education and experience

• Proficient with MS Office products (Access, Excel (pivot tables and macros), Office and Word)